Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

Budget Narrative for March FY2026 monthly financial statement:

1. General fund (fund 1) – as of 3/31/26, revenue received of 44.7 million with expenses of 28.8 million.
2. Special revenue (fund 2) – as of 3/31/26, revenue received of 7.4 million with expenses of 4.6 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. School Activity Fund (fund 25) – as of 3/31/26 revenue received of $275,000 with expenses of $24,000. This fund was set up end of FY20 due to a new GASB standard that went into effect.
4. Capital outlay (fund 310) - as of 3/31/26, revenue received of $147,500 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
5. Building fund (fund 320) - as of 3/31/26, revenue received of $2,621,000 with expenses of $770,000. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
6. Construction fund (fund 360) - as of 3/31/26, revenue received of $429,000 with expenses of 6.0 million. This fund is used to pay for the district’s construction projects.
7. Debt Service fund (fund 400) – as of 3/31/26, revenue received of $175,000 with expenses of 1.9 million. See detailed explanation under capital outlay and building fund.
8. Food service fund (fund 51) – as of 3/31/26, revenue received of $2,260,000 with expenses of $2,600,000.
9. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 3/31/26, revenue received of $368,000 with expenses of $255,000. Revenue comes in throughout the fiscal year.

March budget changes for fund 1:

3/9/26 $162,082 net decrease to revenue budget – SEEK funding from tentative to final decreased (mostly out of transportation funding)

3/19/26 $4,000 net decrease to revenue budget – per board, contract with Baker-Eubanks for background checks on superintendent search.

3/26 Superintendent’s emergency/timing budget – in budget at 500K – this is used throughout the school year.

Completed 4/1/26 by Annette Burtschy

• balance sheet March 2026
• financial report March 2026
• Info on funds to help with monthly MUNIS report for board 3-12-21
• March 2026 bank account update for board portal 4-1-26
• March 2026 investments update for board portal 4-21-26
• YTD general fund only March 2026

Monthly warrants.

• 5-3 packet for April 2026 board meeting
• Warrants for April 2026 board meeting for board portal 4-21-26

Professional services such as Auditing Services does not have to be bided out by a school district.  The budget committee met in March of 2026 and discussed our options.  It is the budget committee’s recommendation not to bid out at this time and stay with Barnes Dennig. 

The auditor fee will be $40,310 for the FY26 audit.

• audit contract FY26 4-21-26

Student and Athletic Insurance Bid with Roberts Insurance, Richmond, Kentucky, Contract Period 7/1/26 through 6/30/27.  

The Student and Athletic package would be with K & K Insurance with Zurich American Insurance Company taking Plan 1: 100% Usual & Customary with a premium of $50,706.83 (increase of $523.23 from FY26).  This is our current carrier for FY26.

Attached is the renewal from Roberts Insurance.  The budget committee met in March of 2026 and discussed our options.  It is the budget committee’s recommendation to stay with Roberts Insurance.

• student insurance renewal 4-21-26

Employee #6794 is requesting a leave of absence (FMLA) beginning 05/04/2026 and returning the first day of the 2026-2027 school year. Leave will be partially paid.

Employee #6539 has requested a leave of absence (FMLA) beginning 04/06/2026 and returning 05/07/2026.  Leave will be fully paid.

Employee #7137 has requested a leave of absence (FMLA) beginning 03/30/2026 and returning 05/14/2026.  Leave will be partially paid. 

Employee #3581 has requested a leave of absence - intermittent (FMLA) beginning 04/14/2026 and this will be until the end of the 2025-2026 school year.  Leave will be fully paid.

A request for district wide custodial supplies was advertised and bid.  With nine companies responding, it was determined that based on quality of product, cost, and service, these companies were selected as Custodial Supplies Vendors for all custodial items used throughout the district. The items awarded are highlighted per company as indicated on the attached sheets.  Both the maintenance and custodial supervisors approved the products and service of the companies selected. (See attached.)

• RESULTS 2026-2027 Custodial Bid.xlsx

• Certified Evaluation Plan

• PAYROLL CALENDAR 26 - 27

Board review of the new FRYSC contract for FY 27-29

• FRYSC Contract - 2027-2029.PDF

It is the recommendation of the Superintendent of Schools Alvin L. Garrison that the Board of Education approve the agreement with the Transit Authority of Northern Kentucky (TANK) for the transportation of High School students. 

• 2026-2029 CISD Service Agreement

The salary schedule is amended on page 8 to reflect the removal of the extra $10 per hour for Summer School / Summer Program that was granted during the pandemic. 

• 2025-2026 SALARY SCHEDULE - BOE Approved June 12, 2025

The Carnegie provides rigorous arts programming to every elementary classroom in the Covington Elementary Schools. Per the Kentucky Department of Education, emphasis is placed on engaging students in a variety of arts (Visual Arts, Theatre, Dance, and Music) through active participation. Carnegie teaching artists develop and instruct visual and performing arts lessons aligned with the National Core Arts Standards giving students opportunities to create, perform/produce, respond, and connect in each art form. Students practice making creative choices, build community through communication and collaboration, and develop confidence and pride in their abilities.
The Carnegie is proposing that we continue to offer year-round arts programming to all 5 elementary schools. We will continue to collaborate with each school to:
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Provide opportunities for all students to actively participate in Music, Visual Arts, Dance and Theatre programming
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Provide opportunities for all students to create, perform, respond and connect per the National Core Arts Standards
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Maintain a strong co-teacher system between classroom teacher and teaching artist
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Establish positive relationships with students (especially with returning teaching artists)
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Build positive school culture and classroom community with a focus on SEL, UDL, and arts integration
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Strengthen family connection and student confidence through arts open houses
Carnegie programming will also focus on positively impacting growth with the Quality of School Climate and Safety Indicator in Kentucky Board of Education’s Accountability System.

• 2026.27 and 2027.28.Carnegie Contract. inschool arts.pdf
• OPTION 2 specifics.Carnegie. CIPS Arts. 2026.2028 (1)

• 6th district playground 4-21-26

Rationale:

It is recommended that the Covington Board of Education approve Change Order No. 005 for the BG23-406 Vocational Project.

A Change Order is a written instruction to the contractor, issued after execution of the contract and signed by the owner, architect/engineer, construction manager (if applicable), and contractor. This document authorizes additional work, deletion, or revision to the scope of work, or adjustments to the contract sum and/or contract time.

Change Order No. 008 totals $39,918.00 and does not exceed the project’s approved contingency. The attached KDE Change Order documentation provides detailed explanations for each item included in this change order.

Remaining Contingency:

$124,517.00

• Change Order 5

Rationale:
It is recommended that the Covington Board of Education approve entering into a construction contract with HGC Construction for the BG 26-347 LES Gym Roof Collapse Emergency Project.

• 2026.4.8 A101-2007 KDE- Latonia Elementary gym project- HGC_CJM (002)
• Latonia - Contract Enumorations
• Latonia Rebuild - Clarification and Assumptions

It is recommended that the Covington Board of Education approve entering into an A&E contract with EMBOSS for the BG 26-347 LES Gym Roof Collapse Emergency Project.

• 4 NonCollusion Affidavit Emboss
• BG#26-347 - B101_2007_SIGNED

Rationale:
It is recommended that the Covington Board of Education approve the BG1 for the LES Gym Roof Collapse Emergency Project.

BG 26-347 was not advertised for bid proposals, as it was formally designated an emergency project during the April 16, 2026, BOE meeting. This BG1 has been updated to reflect current construction costs and associated fees.

The scope of this emergency project includes the necessary assessment, stabilization, demolition, and reconstruction required to restore the facility to safe operating conditions. Given the urgency of the situation, expedited approval is requested to allow work to proceed without delay.

• BG1 - BG26-347 - LES Roof Collapse Emergency Project

Last month, the district gave a projection of the 2027 SBDM staffing allocation.

By May 1st, 2026, the district must give the SBDM Councils a revised staff allocation based on more accurate end-of-year numbers.  This is the May 1st Allocation based on enrollment numbers on April 3, 2026.

(By September 15, 2026, the SBDM Council will receive another revised allocation based on actual enrollment)

• 2027 SBDM Staff allocations 4-3-26
• FY2027SBDMStaffAllocationFormula

Visit EventLink.com for all spring athletic schedules. GO BULLDOGS!

Pursuant to KRS 61.810 (1) the Board may go into executive session.