|
I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Student Thoughtful Leader Awards
Ms. Tara Bell, Principal
VI.2.
Certified Employee of the Month ~ Ms. Penny Bonhaus
.jpg)
VI.3.
Classified Employee of the Month ~ Ms. Alecia Dadosky
Board Member
VI.4.
Volunteer of the Month ~ Mr. Chris Gastright
VII.
Informational Items (Action Possible)
VII.1.
Holmes Middle School Modular Classroom for Career Exploration
Lee Turner, Bill Grein, and Christy Rogers
This is a single source purchase of a Paxton/Paterson Learning Systems, including College and Career Ready labs, Career Discovery Labs, Health Science Careers , and Building Skills.
Paxton/Patterson developed these learning systems with the written curriculum, interactive multimedia, and proprietary Learning Management System, along with the necessary components to bring to our school a complete program for College and Career Readiness.
The people from Paxton/Patterson worked with the High School CTE team (David Hartman & Ashley Lorenz), Middle School Principal Lee Turner, Secondary Director Bill Grein, and Superintendent Alvin Garrison to identify the most appropriate 16 work station that would be aligned with what is currently happening in the Chapman Career Center. They also worked with the leadership team at Holmes Middle School to identify the most appropriate workspace for the classroom.
VII.2.
Performance Services Annual Energy Savings Report
Ms. Abby Vaal, Performance Services
Representatives from Performance Services, Abby Vaal/Presenter, David Dowdell, and Bart Sturm will present the Annual Energy Savings Report for the Guaranteed Energy Savings Contract.
VII.3.
John G. Carlisle Elementary Annual Update
Ms. Tara Bell, Principal
John G. Carlisle Elementary administration and staff will report to the Board their annual update.
VII.4.
Purchase Two Buses
Mr. Jason Miller, Lead Mechanic
Transportation is requesting to purchase two buses to replace bus number 19 and number 21.Both buses need extensive work on them. Bus 19 is a 2011 with the turbo out, stair well rusted out and entrance door mounts rusted through. Bus 21 is a 2011 with the electric motor out and stairs rusting out. Funds will be expended from the transportation budget.
VII.5.
Holmes High School Surplus
Ms. Susan Marksberry, Purchasing Coordinator
Pursuant to CIPS Policy 04.8 Disposal of School Property. Items listed are to be sold as surplus. Bids will be open to the public for ten days by website, newspaper advertising, and district wide email. After the ten-day window closes, bids received will be presented to the Board for approval.
VII.6.
2024-2025 Custodial Bid
Ms. Susan Marksberry, Purchasing Agent
Custodial Supply List to be considered for public bid for the 2024-2025 school year. After the board approves the items, after the next business meeting, the bid will open for ten business days, then tabulations are made at the bid close. The bid pricing will then be presented to the Board as an informational item then brought back requesting approval in April.
VII.7.
Grant Approval - Strategic Prevention Framework
Ms. Stacie Strotman, Director of Community and Family Engagement
Covington Partners, in collaboration with Covington Independent Public Schools and Erlanger Independent Public Schools, will be applying for the Strategic Prevention Framework grant through the Department of Health and Human Services. If funded, the grant will provide $375,000 for five years to implement three community level prevention priorities. Covington Partners will be the fiscal agent and reimburse Covington Schools for any expenses including a Project Director, data analysts, and other program staff.
VII.8.
Dr. Hector Montenegro Proposal - English Learner (EL)
Dr. Susan Pastor-Richard, Director of Exceptional Children
Proposal from Dr. Hector Montenegro to support and coach three schools to better serve our English Learner (EL) students.
VII.9.
Sheltered Instruction Observation Protocol (SIOP) Training - English Learner (EL)
Dr. Susan Pastor-Richard, Director of Exceptional Children
Sheltered Instruction Observation Protocol (SIOP) Training August 12 and 13, 2024 for general education teachers.
VII.10.
Special Education Request for Shortened School Days
Dr. Sarah Graman, Director of Special Education
Requesting shortened school day for two students. Please see attached memo.
VII.11.
FRYSC Assurance Certification 2024-2026
Dr. Janice Wilkerson, Assistant Superintendent of Student Support
This Assurance Certification is signed every two years. By approving the certification, the district will comply with all FRYSC related statutes and any policies or procedures set forth by the Cabinet for Health and Family Services.
VII.12.
Tentative SBDM Allocation 2024-2025
Mr. Bill Grein, Director
Based on our current enrollment at the end of the 5th attendance month, the SBDM allocation formula and staffing document are attached.
The school SBDM allocation was last updated in September of 2023.
By March 1st, of 2024, the district must give a projection of the 2025 SBDM staffing allocation.
By May 1st of 2024, the district must give the SBDM Councils a revised staff allocation based on more accurate end of year numbers.
By September 15 of 2024, the SBDM Council will get another revised allocation based on actual enrollment.
VII.13.
Personnel Actions
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The personnel actions listed on the exhibit have taken place since the board meeting of January 11, 2024.
VII.14.
School Council Meeting Minutes ~ December and January
Pursuant to Policy 02.423, School Council Meetings (SBDM), a copy of the minutes of each council meeting shall be forwarded by the Principal to the Superintendent who shall keep the Board informed of the council actions.
VII.15.
Attendance Report ~ Fourth & Fifth Months
Ms. Jessica Duty, Director of Pupil Personnel
This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures. This report contains the membership and percentage of attendance for students by grade, by school and compares to the last five year’s monthly enrollment figures.
VII.16.
BG23-062 Campus Project Estimate of Updated Probable Cost
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Continued discussions regarding the updated Estimate of Probable Cost for BG-23-062, Holmes Campus Project.
VIII.
Addendum Agenda (Action Possible)
VIII.1.
Overnight Student Trip ~ DECA State Career Development
Pursuant to CIPS Policy 09.36 School-Related Student Trips, Holmes High School is requesting permission to attend the Kentucky DECA State Career Development Conference that will be held from March 3-5, 2024 in Louisville at the Hyatt Regency.
DECA is a cocurricular business competition program that focuses on the areas of marketing, business management and administration, hospitality and tourism, and finance.
Holmes had 21 students compete at the regional level on February 1, 2024. Of these 21, 11 students earned high enough places to be able to compete at SCDC. 5 additional students have earned the ability to compete in other events- KY Level One testing events.
Holmes High School is seeking approval for these students to be able to compete at this conference. They will stay overnight at the Hyatt Regency and 3 chaperones will accompany them: Peyton Mullins, Shana Mullins (parent of Ms. Mullins and a Sixth District employee), and one other male chaperone (likely David Hartman or Noel Rash).
IX.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
X.
Board Member Discussion
Mr. Tom Haggard, Board Chair
XI.
Board Member Comments
Mr. Tom Haggard, Board Chair
XII.
Upcoming Events
Mr. Tom Haggard, Board Chair
February 12 ~ Grant High School Night at the Holmes basketball game, 7:30 p.m.
February 16 ~ Staff Planning Day
February 19 ~ Presidents' Day, Schools and Offices Closed
February 21 ~ Covington Board of Education Regular Business Meeting, 5:30 p.m., 25 E. 7th Street
February 22-25 ~ COSSBA Annual Conference, Dallas, Texas
February 22 ~ Boys' Basketball Senior Night, 7:30 p.m. at Holmes High School
March 1-3 ~ KSBA Annual Conference, The Galt House Hotel, Louisville
Visit EventLink.com for all athletic schedules.
XIII.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XIV.
Adjournment
Mr. Tom Haggard, Board Chair
|