This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us

Please include in the email:

• Full name
• Address
• Comments you would like addressed to the Covington Board of Education

Ms. Storey will be recognizing our December Students of the Month.

• December 2021 Student of the Month

• GOS ClassifiedEOM_Arnold

• GOS CertifiedEOM_Madden

• GOS Volunteer_Hart

Glenn O. Swing Elementary administration and staff will report to the Board their annual update.

• 21-22 GOS Board Presentation

Ms. Jenn Fowee, Director of Health Services will provide a health update.

• 2021-2022 COVID Data Update_1.05.2022.pdf

The local board of education, upon recommendation of the local school district superintendent, shall adopt a school calendar for the upcoming school year that establishes the opening and closing dates of the school term, beginning and ending dates of each month, instructional days, and days on which schools shall be dismissed. The original calendar shall be submitted to the KDE (Kentucky Department of Education) prior to June 30.

• Official 22-23 School Calendar Summary CC Approved 12-8-21

Student Calendar:

The 2021/22 student calendar originally included 175 student instructional days and well over the 1062 required instructional hours. Because we did not start school the Monday closest to Labor day or later, this year we are also bound by the state minimum of no less than 170 student attendance instructional days. When the board approved the 4 Teacher equivalent days (Teacher Planning days) a few months ago, it brought our student attendance days to 171, still within the guidelines of the 170 days required and still well over the required 1062 instructional hours. Due to closure on Thursday and Friday, Jan 6^th and 7^th,  we went down two (2) instructional attendance days which brought our total student days to 169.

If approved by the Board of Education the student calendar would change to the following:

February 11^th changes from Teacher Equivalency day to a Student Instructional Day.  This returns us to the required 170 instructional days.

Jan 11^th to Jan 14^th with be Non Traditional Instruction (NTI days). NTI days are student instructional days.

We still have March 11^th as a TE day to utilize should we need it for unforeseen circumstances.

Employee Calendar:

Teachers and most classified employees work 185 days by board policy.  Some certified and classified staff work additional days (ie. 235/240 day employees).

By KDE regulation this must include: Opening Day, Closing day,  4 Holidays, at least 4 Professional Development Days and student instructional days.

If approved by the Board of Education the employee calendar would change to the following:

Jan 6, 7, and 10th become Teacher Equivalency (Staff Work Days). Jan 14^th changes from a Teacher Equivalency day to an NTI day.

This year’s employee calendar now includes 170 student instruction days, 4 PD days, Opening Day, Closing Day, 4 Holidays and 5 Teacher Equivalency (Staff work days).  This includes the Jan 6, 7, and 10^th closed days. (Teacher Equivalency Days). The other teacher equivalency days are Nov 1 and March 11.

Current KDE Guidance does not allow individual schools to close and move to Non Traditional Instruction. (NTI days). There is legislation proposed that could change this in the future.

Attached: KDE guidance on NTI Days and memo from Executive Director of Human Resources and Operations to Superintendent’s Cabinet on work site during NTI days.

When making student and staff calendar recommendations, we take into account these many student and staff calendar regulations and employment law which may vary for classified and certified employees.

• HRMemoBoard

Barnes Dennig will present the 2021 CIPS Annual Financial Report.

• Covington Board Presentation for 12-9-21
• FY2020-2021 FA Covington Independent School District 111221 audit report

The School Facilities Construction Commission (SFCC) is making an official offer of assistance in the amount of $19,290 for the annual debt service for bonds to be sold for proposed construction or major renovation of facilities outlined in the districts most current approved facility plan.  The Commission is making this offer now, no bonds may be sold prior to June 30, 2022, which assumes that funding is included in the 2022-2024 biennium budget.  These funds can be escrowed for the purpose of receiving this offer for a priority one project in the plan.

Information provided previously from RSA Advisors:  Here is a little background.  This is a new offer of assistance from the SFCC.  You always receive a new offer every 2 years prior to the General Assembly meeting.  The offer is for $19,290 and will bond approximately $305,000.  You should have your Board accept the offer at their next meeting.  However, the bonding will not be available until July 1, 2022.  The General Assembly has to approve the budget.  The new bonding potential can be saved for up to 8 years and can be used for your next project down the road.  In simple terms this increases your bonding potential and you can save it until you issue bonds for your next project.

• SFCC offer 1-4-22

Funding for School Security Projects (Overview)

HB 352 (2020 budget bill) for school safety facility upgrades.  The budget bill included $18.2 million for this purpose, with the funds contained in the capital construction allocation assigned to KDE.

This amount was based on a survey of districts by KSBA last year and based on the requirements contained in Senate Bill 1 (2019), which was signed into law on 3/11/19 under an emergency clause.  The intended purpose of these funds are to aid in securing and controlling the access to each school building. The allotted funds expire on 6/30/2022.

The six items identified in SB1 (2019) are to aid in controlling the access to each school building, but are not limited to the items listed below.

1. Main entrance electronic locks – provide number replaced and school location
2. Main entrance camera –provide one (1) new and school location
3. Main entrance intercom – provide one (1) new and school location
4. Classroom door locks – number replaced and school location
5. Classroom door window coverings – provide number replaced and school location
6. Exterior door access control – provide number replaced and school location

Covington Independent Public Schools allocation is $101,026.  The remaining balance as of 12/9/21 is $8,670.  The district is using the remaining $8,670 for a secure entrance at the Adult High School.  The total amount for this project is $10,696 with $8,670 coming from this pot of security funding along with general fund picking up the difference of $2,026.

• SSR FY21 Form for Adult High 11-9-21

• As of 1/4/22, Covington Independent Public Schools has 14.7 million sitting in their regular checking account at Heritage Bank. This is only earning 0.05 interest as of the 12/31/21 bank statement.
• The district has an “insured cash sweep” account with Heritage that has an 5 million sitting in that account earning 0.20 interest. The district has had this account opened since May of 2021.
• The district can at any time move money from the insured cash sweep account into their regular checking to pay the districts’ bills. This takes one business day to move the money into the regular checking account.
• The district is requesting moving 12 million over to this investment account.

This Draft Budget Cycle is required by State Stature KRS 157.060, 157.420, 160.390 and 160.470. At this time there are many unknowns related to the adoption of this budget cycle.  We will continue to accumulate pertinent information and update the information as we work through the FY 2022-2023 budget. 

This draft budget was created by rolling over the Working Budget (current budget) from FY 2021-2022.

• draft budget FY23
• draft budget presentation FY'23

• 120921_MINUTES Reg Mtg.pdf

Due to difficulty attracting and retaining staff in the transportation department, a salary study was conducted. 

To maintain competitive balance the following adjustment to the salary schedule is requested. 

• Transportation Cost
• TransportationProposed_corrected

A presentation of the Portrait of a Graduate services with Battelle for Kids to help design our unique community-owned picture of a what a graduate needs for success. This will serve as guidance for the completion of the strategic plan. 

• Battelle for Kids - Portrait of a Graduate

Employee # 2899 is requesting FMLA beginning 11/29/2021 returning 01/03/2022.  Fully paid leave.

Employee # 6333 is requesting FMLA starting 12/10/2021 and return date is to be determined.  Waiting on updated doctor's note.

Employee # 4826 is requesting FMLA starting 02/03/2022 returning 03/17/2022.  Leave will be paid and part unpaid.

Employee # 1879 is requesting FMLA beginning 11/01/2021 returning 12/12/2021.  Fully paid leave.

Employee # 5884 has requested FMLA starting 12/28/2021 returning 04/01/2022.  Fully paid leave.

With the Legislative District Maps proposed by the Kentucky General Assembly, which dissolves House District 65 and breakups Senate District 23 and spreads legislative representation of the school district among other legislative districts outside of the City of Covington, with the result that the school district now has no legislative representation by State Representative or State Senator who is attuned to the needs and priorities of an urban school district, Mr. Tom Haggard recommended the Board pass and adopt a Resolution Petitioning the Kentucky General Assembly to Preserve a Covington-Centric House District.

January 17 ~ Dr. Martin Luther King, Jr. NKY Community Outreach Luncheon, Newport Syndicate @ 11:30 a.m.- 2 p.m.

January 27 ~ Regular Board Meeting, Covington Board of Education at 5 p.m.

January 31 ~ Cognia Interviews with Board members, virtually beginning at 9:20 a.m.

February 10 ~ Regular Board Meeting, Covington Board of Education at 5 p.m.

February 11 ~ Teacher Planning Day, Schools Closed, Staff Report

February 21 ~ Holiday #4 Presidents Day, Schools Closed

February 24 ~ Regular Board Meeting, Covington Board of Education at 5 p.m.

February 25-27 ~ 2022 KSBA Annual Conference, Kentucky International Convention Center, Louisville

March 10 ~ Regular Board Meeting, Covington Board of Education at 5 p.m.

March 11 ~ Teacher Planning Day, Schools Closed, Staff Report

March 18 ~ Professional Development #4, Schools Closed

March 24 ~ Regular Board Meeting, Covington Board of Education at 5 p.m.

April 11-15 ~ Spring Break, School Closed

Download the district app or visit our website for a complete athletic schedule.

Pursuant to KRS 61.810 (1) the Board may go into executive session.