Breathitt County
May 19, 2020 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
Discussion

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at

I.A. Roll Call
I.B. Pledge of Allegiance/Mission and Vision
I.C. Adopt Agenda
Actions Taken

Order #569 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

II. Presentations/Reports
II.A. Student Recognitions
II.A.1. Class of 2020 Graduates Work Ethics Seal
II.A.1.a. Erica Begley
II.A.1.b. Kaitlyn Barrett
II.A.1.c. Ruthie Haddix
II.A.1.d. Isaiah Davidson
II.A.1.e. Tailynn Haddix
II.B. Staff Recognitions
II.B.1. Teacher/Staff Appreciation Month
II.C. Reports
II.C.1. Superintendent Report
III. Student Learning and Support Items Recommended for Approval
Actions Taken

Order #570 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts consent items below were approved passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.A. CONSENT ITEMS
III.A.1. Consider approval for board members to attend Federal & State Law Update virtual conference June 2, 2020.
III.A.2. Consider approval of MOA with EKU for Dual Credit for 2020-2021 school year.
Attachments
III.A.3. Consider approval of the KECSAC MOA for the 2020-2021 school year.
Attachments
III.A.4. Consider approval of the Fidelity Bonds for FY 2021.
Attachments
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of previous meetings.
III.B.1.a. April 28, 2020 Regular Meeting
Attachments
Actions Taken

Order #571 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the April 28, 2020 regular Meeting passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.1.b. May 6, 2020 Special Called Meeting.
Attachments
Actions Taken

Order #572 - Motion Passed:  May 6, 2020 Special Called Meeting passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.2. Consider approval of the April 2020 Treasurer's Report.
Attachments
Actions Taken

Order #573 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the April 2020 Treasurer's Report passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.3. Consider approval of the May 2020 bills for payment.
Attachments
Actions Taken

Order #574 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the May 2020 bills for payment passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.B.4. Consider approval of the FY2021 Tentative Budget.
Attachments
Actions Taken

Order #575 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the FY2021 Tentative Budget passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.5. Consider approval of the bank depository bid for the 2020-2021 school year.
Actions Taken

Order #576 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of the bank depository bid for the 2020-2021 school year passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.6. Consider approval of the Certified Evaluation Plan for the 2020-2021 school year.
Attachments
Actions Taken

Order #577 - Motion Passed:  Based upon the recommendation of the Superintendent Phillip Watts, approval of the Certified Evaluation Plan for the 2020-2021 school year. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.7. Consider approval of Breathitt District logo created by VIP Branding and IMPACT.
Actions Taken

Order #578 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Breathitt District logo created by VIP Branding and IMPACT passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.B.8. Consider approval of completing and submitting district assurances for GEERS and ESSER with regard to CARES Act.
Attachments
Actions Taken

Order #579 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of completing and submitting district assurances for GEERS and ESSER with regard to CARES Act passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.9. Consider approval to accept letter of interest to hire Tate Hill Jacobs: Architects Inc. for purpose of building a new elementary school.
Actions Taken

Order #580 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval to accept letter of interest to hire Tate Hill.. Jacobs: Architects Inc. for purpose of building a new elementary school passed with a motion by Mrs. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.10. Consider approval of 19 additional calendar days to Allen Construction's Contract, for a revised Substantial Completion date of June 10, 2020.
Actions Taken

Order #581 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of 19 additional calendar days to Allen Construction's Contract, for a revised Substantial Completion date of June 10, 2020 passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.11. Consider approval of Pay Application #5 in the amount of $109,495.92 for Construction Project BG#19-320, payable to Allen Construction.
Attachments
Actions Taken

Order #582 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Pay Application #5 in the amount of $109,495.92 for Construction Project BG#19-320, payable to Allen Construction. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.12. Consider approval of Direct Purchase Orders, totaling $72,803.33, for Construction Project BG#19-320, payable to individual vendors per invoice, as follows: • PO#0002-2007194, Schiller (Div. 10), $4,556.54 total • PO#0003-2018116, Ferguson Enterprises (Div. 22), $10,778.79 total • PO#0006-2007208, Americana Building Products (Div. 7), $53,730.00 total • PO#0007-2007193, Wells Group (Div. 3), $3,738.00 total
Attachments
Actions Taken

Order #583 - Motion Passed:  Consider approval of Superintendent Phillip Watts, approvalof Direct Purchase Orders, totaling $72,803.33, for Construction Project BG#19-320, payable to individual vendors per invoice, as follows: • PO#0002-2007194, Schiller (Div. 10), $4,556.54 total • PO#0003-2018116, Ferguson Enterprises (Div. 22), $10,778.79 total • PO#0006-2007208, Americana Building Products (Div. 7), $53,730.00 total • PO#0007-2007193, Wells Group (Div. 3), $3,738.00 total passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.13. Consider approval of Change Order #4, in the amount of $10,982.73, for Construction Project BG#19-320, for Allen Construction’s Sebastian Elementary School Renovation Contract. Requested by Sabrina Oaks, THJ Architect and recommended by Phillip Watts, Superintendent. Change Order #4 includes Proposal Request #009 for a new overhead conduit and 150amp electric service, in lieu of reuse of existing underground conduit for new wiring per original Contract. The existing conduit could not be reused due to inability to remove existing wiring for replacement with new. Reason: Existing conditions.
Actions Taken

Order #584 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Change Order #4, in the amount of $10,982.73, for Construction Project BG#19-320, for Allen Construction’s Sebastian Elementary School Renovation Contract. Requested by Sabrina Oaks, THJ Architect and recommended by Phillip Watts, Superintendent. Change Order #4 includes Proposal Request #009 for a new overhead conduit and 150amp electric service, in lieu of reuse of existing underground conduit for new wiring per original Contract. The existing conduit could not be reused due to inability to remove existing wiring for replacement with new. Reason: Existing conditions passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.14. Consider approval in accordance with 02 KAR 4:160 and KRS 45A.380.1, and the approved determination by the Breathitt County Board of Education that emergency conditions exist at the Fairce Woods Coliseum due to fire, may the Breathitt Board of Education move to hire Rising Sun Developing, Inc. as general contractor, subject to negotiated contract and in agreement with recommendations from district representatives regarding fire remediation work. This work is time sensitive and any delay as the result of competitive procedures would prove detrimental to the district and the public.
Actions Taken

Order #585 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval in accordance to 02 KAR 4:160 and KRS 45A.380.1, and the approved determination by the Breathitt County Board of Education that emergency conditions exist at the Fairce Woods Coliseum due to fire, may the Breathitt Board of Education move to hire Rising Sun Developing, Inc. as general contractor, subject to negotiated contract and in agreement with recommendations from district representatives regarding fire remediation work. This work is time sensitive and any delay as the result of competitive procedures would prove detrimental to the district and the public passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.15. Consider approval of Bubba & Larry's Lawn Care in the bid amount of $200.00 per event for weed eating and mowing school grounds as needed.
Attachments
Actions Taken

Order #586 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of Bubba & Larry's Lawn Care in the bid amount of $200.00 per event for weed eating and mowing school grounds as needed passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.16. Consider approval of entering into a contract/resolution authorizing litigation against JUUL and other manufacturers, distributors and sellers of electronic cigarettes and vaping products.
Actions Taken

Order #587 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of entering into a contract/resolution authorizing litigation against JUUL and other manufacturers, distributors and sellers of electronic cigarettes and vaping products passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.17. Consider approval of entering into a contract/resolution to participate in the opioid litigation.
Actions Taken

Order #588 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,approval of entering into a contract/resolution to participate in the opioid litigation passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

IV. Consider approval of going into closed session in compliance with KRS 61.810(k) and KRS 156.557(c), for discussion regarding the superintendent's evaluation.
Actions Taken

Order #589 - Motion Passed:  Entering closed session at 5:45p.m.in compliance with KRS 61.810(k) and KRS 156.557(c), for discussion regarding the superintendent's evaluation passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

V. Consider approval of returning to open session
Actions Taken

Order #590 - Motion Passed:  Returned from open session at 6:16p.m. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

VI. Consider approval of Superintendent's Annual Evaluation - Final Discussion and Report.
Actions Taken

Order #591 - Motion Passed:  Approval of Superintendent’s Evaluation with scores of Exemplary in Strategic, Cultural, Managerial, and Collaborative and Accomplished in Instructional, Human Resources and Influential: while setting goals in instructional Leadership and Human Resources Leadership passed with a motion by passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

VII. Personnel Notifications
VIII. Informational Items
VIII.A. Communication/Sharing (All Present)
VIII.B. Administrative Review of Child Nutrition Program Findings
Attachments
VIII.C. Letter of reference to EDA Coronavirus Aid , Relief, and Economic Security ACT (CARES ACT) Recovery Assistance
Attachments
VIII.D. SBDM approval of VIP Branding for Breathitt High School.
VIII.E. School Financial Reports
VIII.F. School SBDM Reports
Attachments
IX. Adjournment
Actions Taken

Order #592 - Motion Passed:  There being no further business of the Board, adjournment at 6:22p.m., passed with a motion by Mr. John Hollan and a second by Mrs. Rebecca Watkins.