Breathitt County
March 24, 2020 5:00 PM
Breathitt County Board of Education Regular Board Meeting
I. Call to Order.
Discussion

The regular meeting of the Breathitt County Board of Education was called to order by Chairperson Ruschelle Hamilton at

I.A. Roll Call
I.B. Pledge of Allegiance/Mission and Vision
Attachments
I.C. Adopt Agenda
Actions Taken

Order #496 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

II. Presentations/Reports
II.A. Student Recognitions
II.A.1. Elder Abuse Poster Contest Winners
II.A.1.a. Kaylee Gibson-1st place(Grade 5-6)
II.A.1.b. Brielle Halsey-2nd place (Grade 5-6)
II.A.1.c. Kaydence Neace-3rd place (Grade 5-6)
II.A.1.d. Aubreyanna Porter-1st place (grade 3-4)
II.A.1.e. Taylee Noble-2nd place (Grade 3-4)
II.A.1.f. Kaylee Trent-3rd place (Grade 3-4)
II.A.2. Sebastian Regional-Overall Runners Up
II.A.3. Sebastian Elementary-Quick Recall 4th Place
II.A.3.a. Hunter Barrett-1st Place Social Studies
II.A.3.b. Sophia Jiang
II.A.3.c. Adam Spencer-Arts & Humanities-2nd Place
II.A.3.d. Jaiden Ritchie
II.A.3.e. Sawyer Baker-Language Arts-4th Place
II.A.3.f. Natasha Bailey
II.A.3.g. Nathan Chapman
II.A.3.h. Anna Watts
II.A.4. Sebastian Elementary-Future Problem Solving-4th Place-Regional.
II.A.4.a. Hunter Barrett
II.A.4.b. Adam Spencer
II.A.4.c. Mason Nunn
II.A.4.d. Anna Watts
II.A.5. FBLA
II.A.5.a. Aaron Clutter – Video Game Design – 1st Place
II.A.5.b. Major Ritchie–Video Game Design – 1st Place
II.A.5.c. Isaac White-Video Game Design – 1st Place
II.A.5.d. Alexis Deaton – Agribusiness – 3rd Place
II.A.5.e. Caleb Fugate – Emerging Business Issues – 3rd Place
II.A.5.f. Caleb Bates – Emerging Business Issues – 3rd Place
II.A.5.g. Courtney Bowling – Spreadsheet Applications – 2nd Place
II.A.5.h. Haley Gross – Social Media Campaign – 2nd Place
II.A.5.i. Haley Bryant– Social Media Campaign – 2nd Place
II.A.5.j. Jacob Childers – Word Processing – 3rd Place;Social Media Campaign – 2nd Place
II.A.5.k. Jerryn Johnson – Talent Show – 3rd Place
II.A.5.l. Logan Canoy – Computer Problem Solving – 2nd Place
II.A.5.m. Nathan Mayes – Cyber Security – 3rd Place
II.A.5.n. Wesley Little – Digital Video Production – 2nd Place
II.A.5.o. Damian Bush– Digital Video Production – 2nd Place
II.A.5.p. Jason Allen – Digital Video Production – 2nd Place
II.A.5.q. Andrew Hale – E-Commerce – 2nd Place
II.B. Staff Recognitions
II.C. Reports
II.C.1. Superintendent Report
Attachments
II.C.2. Attendance Report
Attachments
II.C.3. Harshaw Trane Energy Report
III. Student Learning and Support Items Recommended for Approval
III.A. CONSENT ITEMS
Actions Taken

Order #497 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of consent items listed below: passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.A.1. Approval of Use Property Requests
III.A.1.a. Consider approval of facility usage agreement for MKCAP Head Start to use LBJ for purpose of Head Start Graduation on May 5, 2020, contingent upon insurance.
III.A.1.b. Consider approval of facility usage agreement for Cubs basketball to use MRC gymnasium for games and practices, March 2020-February 2021.
III.A.1.c. Consider approval of facility usage agreement for the Bobcat Base Run 5k Run/Walk at Sebastian Elementary during April-June 2020.
III.A.1.d. Consider approval of facility usage agreement for Sandra Phipps to use LBJ to teach Zumba classes on Monday's and Thursday from 5:00p.m.-6:45p.m.
III.A.2. Consider approval of attending KSBA Summer Leadership Conference on July 10-11, 2020, at Marriott Griffin Gate, Lexington, KY.
III.B. DISCUSSION ITEMS
III.B.1. Consider approval of minutes of previous meetings.
Actions Taken

Order #498 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the minutes of the passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.1.a. 02/25/2020 Regular Meeting Minutes
Attachments
III.B.1.b. 03/12/2020 Special Called Meeting Minutes.
Attachments
III.B.2. Consider approval of the Treasurer's Report.
Actions Taken

Order #499 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of the Treasurer's Report for passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.3. Consider approval of the March 2020 bills for payment.
Actions Taken

Order #500 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.4. Consider approval for FY2020 Capital Funds Request Form.
Actions Taken

Order #501 - Motion Passed:  Based upon recommendation of Superintendent Phillip Watts,approval for FY2020 Capital Funds Request Form. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.5. Consider approval of application for Non-Traditional Instruction Days (NTI) for 2020-2021 school year.
Actions Taken

Order #502 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of application for Non-Traditional Instruction Days (NTI) for 2020-2021 school year. passed with a motion by Mrs. Anna Morris and a second by Mrs. Rebecca Watkins.

III.B.6. Consider approval of the 5 Year Strategic Plan including Vision, Mission, Our Core Beliefs, Our District Commitments, Academic, Financial and Facility Goals.
Attachments
Actions Taken

Order #503 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of the 5 year Strategic Plan including Vision, Mission, Our Core Beliefs, Our District Commitments, Academic, Financial and Facility Goals. passed with a motion by Mr. Albert Little and a second by Mrs. Rebecca Watkins.

III.B.7. Consider approval of the 2020-2021 Communication Plan for Breathitt County Schools.
Attachments
Actions Taken

Order #504 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts approval of the 2020-2021 Communication Plan for Breathitt County Schools. passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.B.8. Consider approval of Next Generation Academy at Breathitt High School.
Attachments
Actions Taken

Order #505 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of Next Generation Academy at Breathitt High School. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.9. Consider approval of renewing student insurance with Roberts Insurance Company for the 2020-2021 school year at same price as last year.
Actions Taken

Order #506 - Motion Passed:  Based on the recommendation of Superintendent Phillip Watts, approval of renewing student insurance with Roberts Insurance Company for the 2020-2021 school year at same price as last year. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.10. Consider approval of Cincinnati Floor Company (KPC Vendor) to sand, seal existing Coliseum floor at Breathitt County High School not to exceed $22,000.
Attachments
Actions Taken

Order #507 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Cincinnati Floor Company (KPC Vendor) to sand, seal existing Coliseum floor at Breathitt County High School not to exceed $22,000. passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.

III.B.11. Consider approval of Cincinnati Floor Company (KPC Vendor) to screen the existing wood gymnasium floors for, HTS, MRC, SES and BHS gym floor and Coliseum, and existing finish not to exceed $12,000.
Attachments
Actions Taken

Order #508 - Motion Passed:  Based upon the recommendation of Superintendent Philip Watts, approval of Cincinnati Floor Company (KPC Vendor) to screen the existing wood gymnasium floors for, HTS, MRC, SES and BHS gym floor and Coliseum, and existing finish not to exceed $12,000. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.12. Consider approval Pay Application #3 in the amount of $113,842.67 for Construction Project BG#19-320, payable to Allen Construction.
Attachments
Actions Taken

Order #509 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Pay Application #3 in the amount of $113,842.67 for Construction Project BG#19-320, payable to Allen Construction. passed with a motion by Mrs. Anna Morris and a second by Mr. Albert Little.

III.B.13. Consider approval of Direct Purchase Orders (totaling $9,439.34 for Construction Project BG#19-320, payable to individual vendors per invoice, as follows: PO #0005-2007209, Lee Building Products (Division 4, Masonry), $4,208.84 total • PO #0007-2007193, Wells Group (Division 3, Concrete), $5,230.50 total.
Attachments
Actions Taken

Order #510 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts,Consider approval of Direct Purchase Orders (totaling $9,439.34 for Construction Project BG#19-320, payable to individual vendors per invoice, as follows: • PO #0005-2007209, Lee Building Products (Division 4, Masonry), $4,208.84 total; PO #0007-2007193, Wells Group (Division 3, Concrete), $5,230.50 total passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.14. Consider approval of Approve Change Order #3 in the amount of $8,545.25 for Construction Project BG#19-320, to be added to Allen Construction, LLC, construction contract. Change Order #3 includes the following proposal requests: • Proposal Request #4: Provide two additional sanitary sewer clean-outs in Area C., Owner’s Request. Cost: $705.00. • Proposal Request #5: Provide closed cell, spray insulation around perimeter of Area C, at the intersection of the CMU walls and metal roof deck, to provide thermal air barrier and air leak protection. Owner’s Request. Cost: $2,820.00.Proposal Request #6: Provide new veneer plaster finish to the interior surface of the north cmu wall of Area C, for smooth wall finish to existing inconsistent, damaged cmu wall surface. Found Conditions. Cost: $7,520.25. •Proposal Request #7: Delete contractual requirement for Allen Construction to provide an on-site construction trailer and construction electric. Owner’s Request. Cost: $2,500.00 credit.
Actions Taken

Order #511 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of Approve Change Order #3 in the amount of $8,545.25 for Construction Project BG#19-320, to be added to Allen Construction, LLC, construction contract. Change Order #3 includes the following proposal requests: • Proposal Request #4: Provide two additional sanitary sewer clean-outs in Area C., Owner’s Request. Cost: $705.00. • Proposal Request #5: Provide closed cell, spray insulation around perimeter of Area C, at the intersection of the CMU walls and metal roof deck, to provide thermal air barrier and air leak protection. Owner’s Request. Cost: $2,820.00.Proposal Request #6: Provide new veneer plaster finish to the interior surface of the north cmu wall of Area C, for smooth wall finish to existing inconsistent, damaged cmu wall surface. Found Conditions. Cost: $7,520.25. •Proposal Request #7: Delete contractual requirement for Allen Construction to provide an on-site construction trailer and construction electric. Owner’s Request. Cost: $2,500.00 credit. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.15. Consider approval of purchasing two small cargo/passenger vans to transport food within the district using the state master contract, not to exceed $30,000 each contingent upon KDE approval to use fund 51 to pay for the purchase of the cargo vans.
Actions Taken

Order #512 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of purchasing two small cargo/passenger vans to transport food within the district using the state master contract, not to exceed $30,000 each contingent upon KDE approval to use fund 51 to pay for the purchase of the cargo vans. passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

III.B.16. Consider approval of declaring surplus technology items and authorize disposal through Power House Recycling per State Master Contract.
Attachments
Actions Taken

Order #513 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of declaring surplus technology items and authorize disposal through Power House Recycling per State Master Contract. passed with a motion by Mr. Albert Little and a second by Mrs. Anna Morris.

III.B.17. Consider approval of 1st reading of KSBA 08.2323 policy use of access to Electronic Media.
Attachments
III.B.18. Consider approval of adopting the resolution of the Breathitt Board of Education regarding meeting protocols for Novel Coronavirus (COVID-19).
Attachments
Actions Taken

Order #514 - Motion Passed:  Based upon the recommendation of Superintendent Phillip Watts, approval of adopting the resolution of the Breathitt Board of Education regarding meeting protocols for Novel Coronavirus (COVID-19). passed with a motion by Mrs. Rebecca Watkins and a second by Mr. Albert Little.

IV. Personnel Notifications
V. Informational Items
V.A. Communication/Sharing (All Present)
V.B. Kentucky Board of Education approved Non-Traditional Instruction (NTI) Temporary Emergency Application for 2019-2020 school year.
V.C. MOU with Juniper Health
V.D. School Financial Reports
V.E. School SBDM Reports
Attachments
VI. Adjournment
Actions Taken

Order #515 - Motion Passed:  There being no further business of the Board, adjournment at 6:20p.m. passed with a motion by Mrs. Rebecca Watkins and a second by Mrs. Anna Morris.