See Board Policies 03.131-03.1313 "The Superintendent shall make all appointments, promotions, and transfers of certified personnel for positions authorized by the Board and, at the first meeting following the actions, shall notify the Board of same. Such notification shall be recorded in the Board minutes."

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• DOC091526-09152026113026
• III. A. 2. BALANCE SHEET AUG 26 (1)
• III. A. 2. MONTHLY FIN REPORT AUG 2026

• Board Meeting_ Attendance and Enrollment

• III. B. 1. September Board Report - BCES (1)

• III. B. 2. September 2026 Board Report - Middle_High School (1)

Motion Passed:  Approval of the agenda as written was passed with a motion by Ms. Donna Lovell and a second by Ms. Jenny Hobson.

Motion Passed:  Approval of the Business/Consent Items for Board Consideration passed with a motion by Ms. Jenny Hobson and a second by Ms. Donna Lovell.

Approve the minutes of the board meeting on August 17, 2026, and September 21, 2026, requested by Ms. Knight, Administrative Assistant, and recommended by Dr. Neaves, Superintendent.

• IV. A. 9-11-26 Special Called Meeting Minutes (1)
• Minute Report 8-18-26

Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Mr. Sweet, Director of Operations, and recommended by Dr.Neaves, Superintendent.

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• IV. B. August Food Service Report

Approve reimbursement to Dr. Neaves, Superintendent, for travel expenses, totaling $125.59 incurred during September, requested by Mr. Nathan Sweet, Director of Finance, and recommended by Mr. Morgan, Board Chair.

• Superintendent Travel Expense 9-15-26

Approve the request for a shortened school day schedule for a student, as recommended by Mrs. Whitt, Exceptional Children's Director. Supporting documents are on file in the Exceptional Children's Office.

Requested by Mrs. Whitt, Exceptional Children's Director, and recommended by Dr. Neaves, Superintendent.

Approve the request for a shortened school day schedule for a student, as recommended by Mrs. Whitt, Exceptional Children's Director. Supporting documents are on file in the Exceptional Children's Office.

Requested by Mrs. Whitt, Exceptional Children's Director, and recommended by Dr. Neaves, Superintendent.

The Berea MS/HS Athletic Department would like to request permission to sell old black padded chairs used for team benches at the upcoming Berea Athletic Hall of Fame and forthcoming days thereafter. These chairs were replaced this summer and have been in use since 1999, so they are about 27 years old. Many of them are still in fairly good condition and Mr. Bingham, the athletic director, has had several requests for purchase. There are approximately 45 chairs, and Mr. Bingham would like to sell them for $20 each. If there is overwhelming interest, the last 10 to 15 chairs may go up for auction. All funds will go into the General Athletic Fund for equipment and team needs.

Requested by Mr. Bingham, Athletic Director, and recommended by Dr. Neaves, Superintendent.

Motion Passed:  Approve the 2026-2027 Working Budget passed with a motion by Dr. Jacqueline Burnside and a second by Ms. Jenny Hobson.

Approve the working budget for the 2026-2027 school year.  Requested by Mr. Nathan Sweet, Director of Finance, and recommended by Dr. Neaves, Superintendent.

• V. A. Berea Ind FY27 Working Budget Report
• V. A. Berea Ind FY27 Working Budget Report - Detail (1)

Motion Passed:  Approve the working budget for the 2026-2027 school year passed with a motion by Dr. Jacqueline Burnside and a second by Ms. Jenny Hobson.

Background:
Item 1: The KAAC (Kentucky Association for Academic Competition) Board took steps
to sever its affiliation with the FPSI (Future Problem Solving International) organization.
As a result, FPSI has requested that KAAC and member schools end its use of all terms
associated with FPS.

Item 2: Extended School Services (ESS) – In past years each school has chosen a
building level ESS coordinator to be paid an hourly rate from the salary schedule for
coordination services. This has resulted in inconsistencies between schools and across
years relating to pay for ESS coordination. In response, the district is requesting the
addition of a defined ESS Building Coordinator Stipend to the salary schedule. The
requested stipend is for one individual, paid from state ESS funds. The building
coordinator would be chosen by the district ESS coordinator in conjunction with the
school principals, to coordinate ESS services across all three schools.

Item 3: Substitute coverage is an ongoing issue. While the district is actively recruiting
new substitutes weekly, coverage gaps still exist. In response, the district would like to
offer an equivalent payment amount to teachers who volunteer to give up their planning
period to provide coverage. Because the pay amount is equivalent to the certified
substitute pay rate, there is no additional cost associated versus securing substitute
coverage.

Recommendation:
Approve the salary schedule revisions to:
Item 1: Rename Future Problem Solving (FPS) to Strategic Problem Solving (SPS)
Item 2: Define a $3,000 annual stipend for a district wide ESS building coordinator
Item 3: Add stipend amount of $23 per class period for certified teachers who agree to
give up their planning period to provide coverage for unfilled teacher absences

Requested by Mr. Nathan Sweet, Director of Operations, and recommended by Dr. Neaves, Superintendent.

• V. B. Extra Duty Academics - September Revision
• V. B. Supplemental Pay - September Revision

Motion Passed:  Approve salary schedule revisions to rename Future Problem Solving to Strategic Problem Solving, define a $3,000 annual stipend for a district-wide ESS coordinator, and add stipend amount for certified teachers using planning period to provide coverage for unfilled teacher absences passed with a motion by Ms. Donna Lovell and a second by Dr. Jacqueline Burnside.

Executive Session per KRS 61.810 (1)(f) to consider applicant(s) and discuss appointment of a Board Member to fill our School Board vacancy.

Motion Passed:  Go into Executive Session per KRS 61.810 (1)(f) to consider applicant(s) and discuss appointment of a Board Member to fill our School Board vacancy passed with a motion by Ms. Jenny Hobson and a second by Dr. Jacqueline Burnside.

Return to Regular Session

Motion Passed:  Return to Regular Session passed with a motion by Ms. Jenny Hobson and a second by Dr. Jacqueline Burnside.

Motion Passed:  Approval to adjourn the meeting passed with a motion by Ms. Donna Lovell and a second by Ms. Jenny Hobson.

2026 Meeting Schedule

All meetings will take place at 7:00 PM in the Kennedy Theater.

Thursday, January 15, 2026*               Kennedy Theater

Monday, February 16, 2026                  Kennedy Theater

Monday, March 16, 2026                      Kennedy Theater

Monday, April 20, 2026                        Kennedy Theater

Tuesday, April 28, 2026 5:30 PM*         MS/HS Library (Special Called Meeting)

Monday, May 18, 2026                         Kennedy Theater

Monday, June 15, 2026                        Kennedy Theater

Monday, July 27, 2026*                       Kennedy Theater (Special Called Meeting)

Tuesday, August 11, 2026 12:00 PM*   Guy Colson Conference Room (Special Called Meeting)

Monday, August 17, 2026                     Kennedy Theater

Friday, Sept. 11, 2026 12:00 PM*         Guy Colson Conference Room (Special Called Meeting)

Monday, September 21, 2026               Kennedy Theater

Monday, October 19, 2026                   Kennedy Theater

Monday, November 16, 2026                Kennedy Theater

Monday, December 21, 2026                Kennedy Theater

Thursday, January 14, 2027*               Kennedy Theater