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I.
CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II.
COMMUNICATION
II.A.
Board Report
II.A.1.
Superintendent Report
See Board Policies 03.131-03.1313 "The Superintendent shall make all appointments, promotions, and transfers of certified personnel for positions authorized by the Board and, at the first meeting following the actions, shall notify the Board of same. Such notification shall be recorded in the Board minutes."
II.A.2.
Financial Report
II.A.3.
Attendance and Enrollment
II.A.4.
FRYSC CPP Grant Plan
II.B.
School Reports
II.B.1.
Elementary
II.B.2.
Middle School/High School
II.B.3.
KSA Results
II.C.
Audience Comments
III.
ADOPTION OF AGENDA
IV.
BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
IV.A.
Minutes
Approve the minutes of the board meeting on November 17, 2025. Requested by Christine Knight, Secretary, and recommended by Dr. Neaves, Superintendent.
IV.B.
Financial Reports
Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Nathan Sweet, Director of Operations, and recommended by Dr. Neaves, Superintendent.
IV.C.
Regular Meeting Schedule
Adoption of schedule for regular meeting dates, times and location for the 2026 year. All meetings will begin at 7:00 p.m. in the Kennedy Theater. Requested and recommended by Dr. Ryan Neaves, Superintendent.
2026 Meeting Schedule
Thursday, January 15, 2026* Kennedy Theater
Monday, February 16, 2026 Kennedy Theater
Monday, March 16, 2026 Kennedy Theater
Monday, April 20, 2026 Kennedy Theater
Monday, May 18, 2026 Kennedy Theater
Monday, June 15, 2026 Kennedy Theater
Monday, July 20, 2026 Kennedy Theater
Monday, August 17, 2026 Kennedy Theater
Monday, September 21, 2026 Kennedy Theater
Monday, October 19, 2026 Kennedy Theater
Monday, November 16, 2026 Kennedy Theater
Monday, December 21, 2026 Kennedy Theater
Thursday, January 14, 2027* Kennedy Theater
*All meeting dates are on the third Monday of the month except these due to board member appointment timing and/or Martin Luther King's Day.
IV.D.
Memorandum of Understanding (MOU) for Computer Science Pathways
We Lead CS is a virtual computer science career academy. This MOA would enable Berea Independent to provide up to five computer science career pathways, student support services, and work based learning opportunities without requirements for minimum or maximum enrollment.
CAREER PATHWAYS
In 2026-27 WLCS will offer courses in five computer science career pathways approved by the Kentucky Department of Education’s Office of Career and Technical Education:
Computer Programming (CIP 11.0201.01)
Cybersecurity (CIP 14.0902.00)
Data Science (CIP 11.0802.00)
Network Administration (CIP 11.0901.01)
Network Security (CIP 11.1003.00)
ENROLLMENT COST
-$500 per student fee for a year-long Intro to Computer Programming course. -$250 per student fee for a 3-hour (1) semester-long dual credit course.
These rates are eligible for timeline based discounts of up to 45%
Approve the attached Memorandum of Understanding between the Berea Board of Education and We Lead CS. Requested by Tim Molton, Director of Academics, and recommended by Dr. Neaves, Superintendent.
V.
BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
V.A.
Snow Removal Proposal for 12/16/25 - 12/16/26
Approve the snow removal proposal from GreatView Contracting to include snow removal/salting from 12/16/25-12/16/26 at a cost of $1017.25 per trip for the Student Lot, $2515 per trip for the Main Parking Lot, and $477.75 for the Bus and Car Loops and adjacent sidewalks. Requested by Nathan Sweet, Director of Operations, and recommended by Dr. Ryan Neaves, Superintendent.
V.B.
Power School Onboarding Proposal
Approve contract with PowerSchool for Employee Records onboarding software, requested by Nathan Sweet, Director of Operations, and recommended by Dr. Neaves, Superintendent. This would replace the District's current Frontline Central subscription and move onboarding to the same platform currently used for employment applications.
Objective:
Provide a more seamless onboarding experience for new staff and streamline internal processes related to onboarding by reducing redundancy in data entry tasks related to both new and current employees.
Background:
Currently applicants create a PowerSchool account to submit employment applications, once hired they create a Frontline account to complete onboarding paperwork and enter personal details a second time. Once complete District staff manually enters information collected by Frontline into Tyler Munis/ERP for record keeping and payroll. With PowerSchool Employee Records applicants would create one account, enter information once and then district staff would review and approve data for automatic import into Tyler Munis/ERP.
Frontline Central annual cost:
FY22: $5,815.32
FY23: $6,106.09
FY24: $6,411.39
FY25: $6,731.96
(Next renewal April 2026 ~$7,000)
PowerSchool cost:
FY26: $6,731.96
FY27: $3,544.27
FY28: $6,825
FY29: $7,166.25
VI.
BOARD MEMBER COMMENTS
VII.
ADJOURNMENT
VIII.
2025 MEETING SCHEDULE
All meetings will begin at 7:00 p.m. in the Kennedy Theater except for work session meetings and those noted which will take place in the Central Office.
2025 Meeting Schedule
Monday, January 27, 2025 Kennedy Theater
Monday February 17, 2025 Kennedy Theater
Monday, March 17, 2025 Kennedy Theater
Monday, March 31, 2025 Kennedy Theater (Special Called Meeting)
Monday, April 14, 2025 Central Office (Special Called Meeting-8 AM)
Monday, April 21, 2025 Kennedy Theater
Monday, May 19, 2025 Kennedy Theater (Special Called Meeting-6:50 PM)
Monday, May 19, 2025 Kennedy Theater
Monday, June 16, 2025 Kennedy Theater
Monday, July 21, 2025 Kennedy Theater
Monday, August 18, 2025 Kennedy Theater
Monday, September 15, 2025 Kennedy Theater
Monday, October 20, 2025 Kennedy Theater
Monday, November 17, 2025 Kennedy Theater
Monday, December 15, 2025 Kennedy Theater
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