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1.
5:00 P.M. TITLE I PUBLIC MEETING
Public meeting for Title I Report will be from 5:00 p.m. - 5:30 p.m.
2.
CALL TO ORDER
John Osborne, Chairman, will call the meeting to order.
2.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
2.B.
Adoption of Agenda
It was moved by________, second by________, that the Board approve the agenda as outlined.
Approval of the agenda as outlined,
3.
Administer Oath of Office to Re-elected Board Members, Mr. Shannon Embry, Mr. John Osborne, and Mrs. Kerri Scisney
It is recommended that Attorney Keith Cartwright administer the Statutory and Constitutional Oath of Office to the re-elected school board members, Mr. Shannon Embry, Mr. John Osborne, and Mrs. Kerri Scisney.
Approval that Attorney Keith Cartwright administer the Statutory and Constitutional Oath of Office to the re-elected school board members, Mr. Shannon Embry, Mr. John Osborne, and Mrs. Kerri Scisney,
4.
Election of Board Chairman
It was moved by ______, second by ______, that ___________ be nominated and elected as Board Chairman for 2025.
Approval to elect ___________ as Board Chairman for 2025,
5.
Election of Vice Board Chairman
It was moved by ______, second by ______, that ___________ be nominated and elected as Vice Board Chairman for 2025.
Approval to elect ___________ as Vice Board Chairman for 2025,
6.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
6.A.
Superintendent and Staff
Amy Smith, Superintendent
Board Member Appreciation Month
Matt Bell, Director of Athletics and Special Programs
WKAC Champions, JMMS 8th Grade Girls Basketball Team
WKAC Champions, SHMS, Dance Team
Wendy Mitchell, Director of Elementary Instruction and Early Childhood
2024-2025 Comprehensive District Improvement Plan
7.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
7.A.
School Calendar
NO SCHOOL
January 20, 2025, Martin Luther King, Jr. Day
February 17, 2025, President's Day
March 31- April 1-4, 2025, Spring Break
CENTRAL OFFICE CLOSED
January 20, 2025, Martin Luther King, Jr. Day
April 4, 2025, Spring Break
May 26, 2025, Memorial Day
8.
COMMUNICATION
8.A.
Public Comment
9.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
9.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of December 16, 2024, board meeting and the bills and salaries for the month of January 2025.
9.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of December 2024.
9.C.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #6987, Physical Therapist, Central Office, Extended Disability effective 12/3/2024, not to
exceed the 2024-2025 school year.
2. Employee #7757, Teacher, HCCHS, FMLA effective 2/5/2025, not to exceed up to twelve(12) weeks.
9.D.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. BSMS, 7th Grade, Evansville, IN, Reward Trip, January 24, 2025. Travel by school bus.
2. HCCHS, Cheer, Nashville, TN to Orlando, FL, Nationals, February 6-12, 2025. Travel by school bus and
Mears Charter Bus in Orlando.
3. JMMS, Dance, Frankfort, KY, State, February 22-23, 2025. Travel by school bus.
4. MNHHS, Chorus, Louisville, KY, KMEA Conference, February 5-8, 2025. Travel by school vehicle.
5. MNHHS, Band, Louisville, KY, KMEA Conference, February 5-8, 2025. Travel by school vehicle.
9.E.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. AVI Systems, Inc. $99,934.67, LED display and equipment for new high school auxiliary gyms, to be paid
from BG22-408.
2. Sherman Carter Barnhart Architects, PLLC. $3,165.08, professional services for the new Hanson
Elementary School, to be paid from BG20-129.
3. A & K Construction, $219,451.42, professional services for the new Hanson Elementary School, to be paid
from BG20-129.
4. Sherman Carter Barnhart Architects, PLLC. $55,039.60, professional services for the New Central Board
Office, to be paid from BG23-121.
5. Sherman Carter Barnhart Architects, PLLC. $6,438.93, professional services for the New High School
Auxiliary Gymnasiums, to be paid from BG22-408.
9.F.
Approval to Apply for Grants
It is recommended the Board approve for schools to apply for grant(s).
1. MNHHS FFA, Raising Hope Grant, $2,500.00, used for a farmer appreciation event. No matching funds,
non-competitive.
2. MNHHS FFA, Ram Truck Contest, $10,000.00, used for community service grant through Ram Truck,
allowing the school to expand new community service/outreach projects. No matching funds,
non-competitive.
3. HCCHS, FFA Jacket Grant, $70.00, used to cover the cost of an FFA Jacket.
4. HCCHS, Equine Trip Grant, $250.00, used for the equine class trip expenses.
5. HCCHS, SAE Launch Grant, up to $500.00, used to help students start/grow their SAE projects.
6. District-Wide, NASP Archery Grant, up to $1,500.00, used for archery equipment for students.
9.G.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. JMMS, House, Valentine Sucker Sales, proceeds will be used to purchase items for student/house needs.
2. SHMS, FRYSC, Valentine's Day Candy Grams, proceeds will be used for student needs.
3. District-Wide, United Way of the Coalfield Annual Campaign.
4. District-Wide, The Amazing Shake, proceeds will be used for Elementary/Middle School district competition.
9.H.
Approval of RICOH Copier Lease for Pride Elementary School
It is recommended the board approve of the RICOH Copier Lease for Pride Elementary School.
9.I.
Approval of the 2024-2025 Hopkins County Schools Comprehensive District Improvement Plan (CDIP) with all Related Diagnostics
It is recommended the Board approve the 2024-2025 Hopkins County Schools Comprehensive District Improvement Plan (CDIP) with all Related Diagnostics.
9.J.
Approval to Advertise for Bids on a Chevrolet Silverado 1500 LT/RST crew cab 4WD Pick Up Truck for the District Technology Department
It is recommended the Board approve to Advertise for Bids on a Chevrolet Silverado 1500 LT/RST crew cab 4WD Pick Up Truck for the District Technology Department.
9.K.
Approval of Construction Documents for New Central Office Project BG23-121
It is recommended the Board approve the Construction Documents for New Central Office Project BG23-121.
9.L.
Approval to Advertise for General Contractor Service Bids for the New Central Office Project BG23-121
It is recommended the Board approve to Advertise for General Contractor Service Bids for the New Central Office Project BG23-121.
9.M.
Approval of Change Order #8 for the Auxiliary Gymnasiums/Storm Shelters Project BG22-408
It is recommended the Board approve change order #8 for the Auxiliary Gymnasiums/Storm Shelters project BG22-408.
9.N.
Approval to Accept Bid for HCCHS Band Semi-Truck
It is recommended the Board approve to accept bid for HCCHS Band Semi-Truck.
9.O.
Approval to Create Position, School Counselor, Certified Position(1050) for the Hopkins County Schools Career & Technology Center
It is recommended the Board Approve to Create Position, School Counselor, Certified Position(1050) for the Hopkins County Schools Career & Technology Center, to be paid from CTE Supplemental funds.
9.P.
Approval of 2025-2026 Draft Budget
It is recommended the Board approve the 2025-2026 draft budget as presented.
10.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
10.A.
Personnel
Review of personnel changes that have been made by the Superintendent since December 16, 2024.
11.
BOARD CALENDAR
Review Board Meeting Dates
Monday, January 27, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Tuesday, February 18, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, March 3, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, March 17, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, April 14, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, May 5, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, May 19, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, June 2, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, June 16, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
12.
CLOSED SESSION PER KRS 61-810
It was moved by ______, second by ______, that the Board move into CLOSED SESSION, according to KRS 61.815, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)c, discussion of proposed or pending litigation.
Approval to enter into CLOSED SESSION per KRS 61.810, subsection (1)c, discussion of proposed or pending litigation,
13.
OPEN SESSION
It was moved by ______, second by ______, that the Board return to Open Session.
Motion to return to OPEN SESSION,
14.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on January 27, 2025.
Motion to adjourn until the next scheduled meeting on January 27, 2025,
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