Hopkins County
September 09, 2024 5:30 PM
Hopkins County Regular Board Meeting
1. 2024-2025 TAX HEARING AT 5:00PM AT THE CENTRAL ADMINISTRATIVE OFFICE
Rationale

John Osborne, Chairman, will call the Tax Hearing to order

Public Hearing for Comments Regarding the 2024-2025 General Tax Rate

Tax Rates
2024-25 real estate property tax rates of 68.2 cents per $100 (6.2 cents per $100 will go to the building fund to participate in the FSPK program), 24-25 personal property rate of 68.2 cents per $100, 24-25 motor vehicle tax rate of 54.7 cents per $100. Recommendation to exempt aircraft from taxation as defined in KRS 132.200(18) and exempt watercraft from taxation as defined in KRS 132.200(19). Of this rate, 1.7 cents is subject to recall.

 

Recommended Motion

Approval to call the Tax Hearing to order,

2. ADJOURNMENT OF TAX HEARING
Rationale

It is recommended the Board approve to adjourn the 2024-2025 Tax Hearing and begin the regular scheduled board meeting at 5:30 p.m.

 
 

Recommended Motion

Approval to adjourn the 2024-2025 Tax Hearing and begin the regular scheduled board meeting at 5:30 p.m,

3. CALL TO ORDER
Rationale

John Osborne, Chairman, will call the meeting to order.

3.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Rationale

Board members will lead the pledge to the flag.

3.B. Adoption of Agenda
Rationale

It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

4. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
4.A. Superintendent and Staff
Rationale

Amy Smith, Superintendent 

Recognize PressPoint "Best In" Award Winners

5. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
5.A. School Calendar
Rationale

NO SCHOOL
October 7-11, 2024, Fall Break
November 4, 2024- Professional Development
November 5, 2024, Election Day
November 27-29, 2024, Thanksgiving
December 19-31, 2024, Christmas Break
January 1, 2025, New Year's Day 
January 20, 2025, Martin Luther King, Jr. Day
February 17, 2025, President's Day
March 31- April 1-4, 2025, Spring Break

CENTRAL OFFICE CLOSED
October 11, 2024, Fall Break
November 28-29, 2024, Thanksgiving
December 23-25, 2024, Christmas Break
January 1, 2025, New Year's Day
January 20, 2025, Martin Luther King, Jr. Day
April 4, 2025, Spring Break
May 26, 2025, Memorial Day

6. COMMUNICATION
6.A. Public Comment
7. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
Rationale

It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

7.A. Approval of Minutes, Bills, and Salaries
Rationale

It is recommended the Board approve the minutes of August 19, 2024, board meeting and the bills and salaries for the month of September 2024.

Attachments
7.B. Approval of Leaves of Absence
Rationale

It is recommended the Board approve the following leaves of absence.

1. Employee #7018, Teacher, JSES, FMLA effective November 18, 2024, not to exceed up to 12 weeks.
2. Employee #6807, Teacher, GES, Maternity leave effective August 6, 2024, not to exceed up to 12 weeks.
3. Employee #4876, Teacher, GES, Extended Disability effective August 26, 2024, not to exceed the 2024-     
    2025 school year.
4. Employee #8375, Teacher, BSMS, Return to work September 16, 2024, from FMLA.
5. Employee #3974, Secretary, WBES, FMLA effective August 19, 2024, not to exceed up to 12 weeks.

7.C. Approval of Out of District/Overnight Trips
Rationale

It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1.   HCCHS, Band, Clarksville, TN, Competition, September 21, 2024. Travel by school bus.
2.   HES, 3rd Grade, Evansville, IN, Thunderbolts Education Day, October 29, 2024. Travel by school bus.
3.   GES/PES/JSES/WBES, 5th grade 4-H Officers, Washington, DC, Jamestown 4-H Educational Days,
      April 9-13, 2025. Travel by charter bus.
4.   JMMS, 8th Grade, Evansville, IN,  Reward Trip to Walther's Golf & Laser, May 2, 2025. Travel by school
      bus.
5.   JMMS, KYA, Louisville, KY, Mock Government Program, December 8-11, 2024. Travel by school bus and
      board van.
6.   MNHHS, FFA, Hardinsburg, KY, Conference, September 13-14, 2024. Travel by school vehicle.
7.   MNHHS, FFA, Indianapolis, IN, National Convention, October 22-25, 2024. Travel by school vehicle.
8.   MNHHS, FFA, Lexington, KY, State Convention, June 9-12,2025. Travel by school vehicle.
9.   MNHHS, Volleyball, Paducah, KY, Tournament, September 20-21, 2024. Travel by school bus.
10. MNHHS, Band, Crestwood, KY, Semifinals/Finals, October 25-27, 2024. Travel by school bus.

7.D. Approval of Payment of Invoice(s)
Rationale

It is recommended the Board approve to pay the following invoice(s).

1. Exam Tables Direct, $2,744.98, treatment table for MNHHS new auxiliary gym, to be paid from BG22-408.

7.E. Approval of School Activity Fundraiser(s)
Rationale

It is recommended the Board approve the following activity fundraiser(s).

1.   BSMS, PBIS, Family Night with food trucks, proceeds will be used for PBIS reward items
      and field trips.
2.   GES, PTA, School Bookstore Sales, proceeds will be used for school playground.
3.   HES, PTA, Fall Festival, proceeds will be used for teacher needs.
4.   HES, PTA, Boo Grams, proceeds will be used for student/staff needs.
5.   HES, PTA, T-shirts, proceeds will be used for student/staff needs.
6.   HES, PTA, Cupid Grams, proceeds will be used for field day t-shirts for students.
7.   HES, PTA, VIP Dance, proceeds will be used for field day t-shirts for students.
8.   HES, PTA, Christmas Shop, Penguin Patch, proceeds will be used for students VIP dance needs.
9.   JMMS, Library, Scholastic Book Fair, proceeds will be used to purchase books and material for the       
      library.
10. SHMS, PTA, Hat day, proceeds will be used for student activities and rewards.
11. SHMS, PTA, Do Good Popcorn, proceeds will be used for student activities and rewards.
12. SSE, Fall Pictures, Barbara Yonts, proceeds will be used for student needs.
13. SSE, Spring/Class, Graduation Pictures, proceeds will be used for student needs.
14. SSE, Yearbook Sales, proceeds will be used for yearbook needs.
15. WBES, PTO, Back to School Dance, proceeds will be used to purchase educational supplies for
      students and classrooms.
16. WBES, PTO, Spirit Wear, proceeds will be used to purchase educational supplies for students and
      classrooms.
17. WBES, PTO, School Store, proceeds will be used to purchase educational supplies for students and
      classrooms.
18. WBES, PTO, Fall Festival, proceeds will be used to purchase educational supplies for students and
      classrooms.
19. WBES, PTO, Santa's Workshop, proceeds will be used to purchase educational supplies for students
      and classrooms.
20. WBES, Library, Fall/Spring Scholastic Book Fair, proceeds will be used to purchase books and book
      related items.
21. WBES, PTO, World's Finest Chocolates, proceeds will be used to purchase a bench for the playground
      and new playground balls.
22. WHS, PTO, Fall Festival, proceeds will be used to support school needs, supplies, student rewards,
      programs, assemblies, and school events.
23. WHS, PTO, Fall Silent Auction, proceeds will be used to support school needs, supplies, student
      rewards, programs, assemblies, and school events.
24. WHS, PTO, Concession Stand, proceeds will be used to support school needs, supplies, student
      rewards, programs, assemblies, and school events.
25. WHS, PTO, Spirit Wear, proceeds will be used to support school needs, student rewards, programs,
      assemblies, and school events.

7.F. Approval to Apply for Grants
Rationale

It is recommended the Board approve for schools to apply for grant(s).

1. HCCHS, FFA, Better Days Through Better Ways, $1,000.00, proceeds will be used to support year-long
    service learning projects focused on developing and implementing sustainable hunger or sustainability 
    initiatives.
2. HCCHS, FFA, Kentucky FFA Foundation Jacket Program, $75.00, proceeds will be used for a student jacket.

7.G. Approval of RICOH Copier Agreement for Madisonville North Hopkins High School
Rationale

It is recommended the Board approve the RICOH copier agreement for Madisonville North Hopkins High School.

Attachments
7.H. Approval of the 2024-2025 Full Utilization Agreement with Audubon Area Head Start
Rationale

It is recommended the Board approve the 2024-2025 Full Utilization Agreement with Audubon Area Head Start.

Attachments
7.I. Approval to Amend Classified Position (7627) Grounds Worker II
Rationale

It is recommended the Board approve to Amend Classified Position (7627) Grounds Worker II.

 

Attachments
7.J. Approval to Create Classified Position (7316) Instructional Assistant-Bilingual
Rationale

It is recommended the Board approve to Create Classified Position (7316) Instructional Assistant-Bilingual.

Attachments
7.K. Approval of the Amended 2024-2025 Salary Schedule
Rationale

It is recommended the Board approve the amended  2024-2025 Salary Schedule.

Attachments
7.L. Facilities - Approval of Schematic Design for New Central Office, BG23-121
Rationale

It is recommended the Board approve the schematic design for the New Central Office, BG23-121.

Attachments
7.M. Approval of Change Order No. 6 for Auxiliary Gyms/Storm Shelter Project, BG22-408
Rationale

It is recommended the Board approve Change Order No. 6 for Auxiliary Gyms/Storm Shelter Project, BG22-408.

Attachments
7.N. Approval of Change Order No. 7 for Auxiliary Gyms/Storm Shelter Project, BG22-408
Rationale

It is recommended the Board approve Change Order No. 7 for Auxiliary Gyms/Storm Shelter Project, BG22-408.

Attachments
7.O. Approval to Declare Technology Chromebooks and Laptops Purchased with Federal Grant Funds as Surplus Property for Disposal
Rationale

It is recommended the Board approve to declare technology chromebooks and laptops purchased with Federal Grant Funds as surplus property for disposal.

Attachments
8. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
8.A. Finance
8.A.1. APPROVAL OF THE 2024-2025 TAX RATES
Rationale

2024-25 real estate property tax rates of 68.2 cents per $100 (6.2 cents per $100 will go to the building fund to participate in the FSPK program), 24-25 personal property rate of 68.2 cents per $100, 24-25 motor vehicle tax rate of 54.7 cents per $100. Recommendation to exempt aircraft from taxation as defined in KRS 132.200(18) and exempt watercraft from taxation as defined in KRS 132.200(19).Of this rate, 1.7 cents is subject to recall.

Recommended Motion

Approval of the 2024-25 real estate property tax rates of 68.2 cents per $100 (6.2 cents per $100 will go to the building fund to participate in the FSPK program), 24-25 personal property rate of 68.2 cents per $100, 24-25 motor vehicle tax rate of 54.7 cents per $100. Recommendation to exempt aircraft from taxation as defined in KRS 132.200(18) and exempt watercraft from taxation as defined in KRS 132.200(19). Of this rate 1.7 cents is subject to recall

8.B. Personnel
Rationale

Review of personnel changes that have been made by the Superintendent since August 19, 2024.

Attachments
9. CLOSED SESSION PER KRS 61-810
Rationale

It was moved by ______, second by ______, that the Board move into CLOSED SESSION, according to KRS 61.815, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)c, discussion of proposed or pending litigation, and subsection (1)(f) discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested. This exception shall not be interpreted to permit discussion of general personnel matters in secret.

Recommended Motion

Approval to enter into CLOSED SESSION per KRS 61.810,

10. OPEN SESSION
Rationale

It was moved by ______, seconded by ______, that the board move to OPEN SESSION.

Recommended Motion

Motion to return to OPEN SESSION,

11. BOARD CALENDAR
Rationale

Review Board Meeting Dates
Monday, September 23, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, October 21, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, November 4, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, November 18, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, December 16, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.

12. ADJOURNMENT
Rationale

It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on September 23, 2024.

Recommended Motion

Motion to adjourn until the next scheduled meeting on,