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I.
Welcome & Call Meeting to Order
Board Chair
I.A.
Moment of Silence & Pledge of Allegiance
I.A.1.
HCHS Student Ambassadors
Joey Coghill
Zayne Wolfe
Mollianne Major
II.
Board Organizational Meeting
Board Chair
II.A.
Election of Board Chairperson
Order #88 - Motion Passed: Mr. Michael Waller opened the floor for nominations for the Board Chairperson. Mr. Thomas Alves nominated Mr. Michael Waller to serve as Board Chairperson. There being no further nominations, the nomination process for Board Chairperson closed. A motion to elect Mr. Michael Waller to serve as Board Chairperson for the next two (2) years passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
II.B.
Election of Board Vice-Chairperson
Order #89 - Motion Passed: Mr. Michael Waller opened the floor for nominations for the Board Vice-Chairperson. Mr. Michael Waller nominated Mrs. Tracey Williams to serve as Board Chairperson. There being no further nominations, the nomination process for Board Vice-Chairperson closed. A motion to elect Mrs. Tracey Williams to serve as Board Vice-Chairperson for the next two (2) years passed with a motion by Mr. Michael Waller and a second by Mr. Thomas Alves.
II.C.
Approval of 2023 Regular Board of Education Meeting Dates
Order #90 - Motion Passed: A motion to approve the 2023 Regular Board of Education Meeting Dates as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
III.
Approval of Agenda
Board Chair
Order #91 - Motion Passed: A motion to approve the agenda as listed passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.
IV.
Students & Staff Recognition
Megan Mortis
IV.A.
Judge's Scholars
November 22, 2022 Judge's Scholar - Anna Shappell - Cairo Elementary School
January 10, 2023 Judge's Scholar - Grae Hopgood - South Middle School
IV.B.
FFA State Champions Vet Science
Madelyn Bennett (high individual of state)
Austin McHatton
Clayton McHatton
Sierra Williams
IV.C.
Football Player of the Year in 6A-District 1
Jaheim Williams
IV.D.
Coach of the Year for Football - Josh Boston
IV.E.
Coach of the Year for Cross Country - Coral Haynes
IV.F.
Coach of the Year for Soccer - Ben Dempsey
IV.G.
School Board Recognition Month
V.
Community Partner Spotlight
Bob Lawson
VI.
Public Participation & Recognition of Guests
Board Chair
VII.
Approve Minutes from Prior Meetings
Board Chair
Order #92 - Motion Passed: A motion to approve the Minutes from the December 19, 2022 Regular Meeting passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
VIII.
Reports
VIII.A.
BG 19-068 - New Jefferson Elementary School Project Update
John Hagan Codell
VIII.A.1.
Approve Change Orders
VIII.A.1.a.
Change Order 3-7 - Hartz Contracting
Order #93 - Motion Passed: A motion to approve Change Order 3-7 issued to Hartz Contracting for the credit amount of ($35,000.00) for the removal of scope from their contract for the remaining seeding and landscaping to be completed. The Owner will complete the work. The motion
passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.A.1.b.
Change Order 4-2-2 - Brian's Concrete Supplies
Order #94 - Motion Passed: A motion to approve Change Order 4-2-2 issued to Brian's Concrete Supplies for the credit amount of ($5,455.14) to reallocate unused purchase order funds to the Owner Contingency per KDE guidelines
passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.A.1.c.
Change Order 4-4 - Empire Contractors, Inc.
Order #95 - Motion Passed: A motion to approve Change Order 4-4 issued for the credit amount of ($4,805.00) to Empire Contractors, Inc. to offset the cost for construction of metal stud walls where CMU walls were omitted passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.A.1.d.
Change Order 4-5-1 - Miller Block
Order #96 - Motion Passed: A motion to approve Change Order 4-5-1 issued to Miller Block for the credit amount of ($8.54) to reallocated the unused purchase order balance to owner contingency per KDE guidelines passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.A.1.e.
Change Order 6-4-1 - Johns Manville
Order #97 - Motion Passed: A motion to approve Change Order 6-4-1 issued for the credit amount of ($2,148.08) issued to Johns Manville to reallocate unused purchase order balance to owner contingency per KDE guidelines passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.A.1.f.
Change Order 7-3 - Kentucky Mirror and Plate Glass
Order #98 - Motion Passed: A motion to approve Change Order 7-3 issued to Kentucky Mirror and Plate Glass for the amount of $9765.00 for provision and installation of aluminum bent metal at all window jambs at architect's directions to cover exposed mortar left by masonry contractor
passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.A.1.g.
Change Order 8-3 - J & L Acoustics
Order #99 - Motion Passed: A motion to approve Change Order 8-3 issued to J & L Acoustics for the amount of $1078.00 for corrective ceilings work required following installation of structural members required to support glass rail system in Area B at no additional cost to Owner due to credit change order issued to Bid Pkg 4 Empire Contractors, Inc. passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.A.1.h.
Change Order 17-5 - Mechanical Consultants, Inc.
Order #100 - Motion Passed: A motion to approve Change Order 17-5 issued to Mechanical Consultants, Inc. for the amount of $7,553.00 for the cost to repair damaged heat coil on Heat Pump 151 and restart equipment. Contractor responsible for damage was issued credit change order to eliminate additional cost to Owner passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.A.1.i.
Change Order 18-6 - Premier Electric, Inc.
Order #101 - Motion Passed: A motion to approve Change Order 18-6 issued to Premier Electric, Inc. for the credit amount of ($7,553.00) in order to pay for repair of the coil on Heat Pump 151 and restart of HVAC equipment resulting from work performed for Premier's contract passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
VIII.B.
Elementary Wrestling and Elementary Volleyball
Ryan Reusch
Order #102 - Motion Passed: A motion to begin elementary wrestling and elementary volleyball in the elementary schools as presented passed with a motion by Mr. Wesley Smith and a second by Mrs. Tracey Williams.
IX.
Old Business
X.
New Business
X.A.
Approve Owner-Architect Agreement for BG 23-052 - Henderson County High School - Football Field and Track Renovation
Chad Thompson
Order #103 - Motion Passed: A motion to approve the Owner and Architect Agreement between the Henderson County Board of Education and RBS Design Group PSC as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.
X.B.
Approve Emergency Reading of 09.224 - Emergency Medical Treatment
Chad Thompson and Kasey Farmer-Wolfe
Order #104 - Motion Passed: A motion to approve the emergency reading of Policy 09.224 - Emergency Medical Treatment as presented due to the rising use of fentanyl and rise in drug overdoses in our community. By adding the Opioid Antagonist in the policy, it will allow for the storage and use of Narcan (naloxone) in school facilities. The emergency reading of this policy passed with a motion by Mr. Thomas Alves and a second by Mr. Joe McGarrh.
X.C.
Designate Fall Break and Spring Break Dates for 2023-2026
Kasey Farmer Wolfe
Order #105 - Motion Passed: A motion to approve Fall Break and Spring Break dates for 2023-2026 as presented passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
X.D.
Nonresident Admission Update for 2023-2-24
Kasey Farmer Wolfe
X.D.1.
Review and Accept 09.12 AP.22 - Nonresident Student Enrollment
X.E.
Approve First Reading of the District Improvement Plan
Brandy Haley
Order #106 - Motion Passed: A motion to approve the first reading of the District Improvement Plan as presented passed with a motion by Mr. Wesley Smith and a second by Mrs. Tracey Williams.
X.F.
Consent Agenda
Board Chair
Order #107 - Motion Passed: A motion to approve the Consent Agenda as presented passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.
X.F.1.
Approve Student Overnight Trip Requests
- Retroactive approval for HCHS Boys Basketball Team to travel to Lexington, KY December 19-22, 2022 to participate in the Central Bank Classic; and
- Retroactive approval for HCHS FBLA to travel to Louisville, KY January 11-12, 2023 to attend the Kentucky FBLA State Executive Council Meeting.
X.F.2.
Approve Grant Application
- Henderson County Schools (between $500,000 and $15,000,000) U.S. Department of Energy (DOE) for funds to allow upgrades that will lower facilities' energy costs and foster healthier learning environments for students.
X.F.3.
Approve Bid Recommendations
Bid Recommendations:
Athletic Equipment and Supplies Bid #1-23-5-1 - Rejected
Print Bid #2-23-5-1 - Rejected
XI.
Financial
Cindy Cloutier
XI.A.
2023-2024 Draft Budget
XI.B.
Treasurer's Report
Order #108 - Motion Passed: A motion to approve the Treasurer's Report for the month ending December 31, 2022 passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
XI.C.
Paid Warrant Report
Order #109 - Motion Passed: A motion to approve the Paid Warrant Report for payments made between December 20, 2022 and January 17, 2023 passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
XII.
Personnel Actions
Board Chair
XIII.
Executive Session pursuant to KRS 61.810(1)(f) for discussions or hearings which might lead to the discipline of a student
Board Chair
Order #110 - Motion Passed: A motion to move into Executive Session pursuant to KRS 61.810(1)(f) for discussions or hearings which might lead to the discipline of a student at 7:28 p.m. passed with a motion by Mr. Thomas Alves and a second by Mrs. Tracey Williams.
Order #111 - Motion Passed: A motion to move out of executive session at 7:36 p.m. passed with a motion by Mr. Thomas Alves and a second by Mr. Wesley Smith.
XIV.
Adjourn
Board Chair
Order #112 - Motion Passed: There being no further business to come before the Board, a motion to adjourn the meeting at 7:36 p.m. passed with a motion by Mrs. Tracey Williams and a second by Mr. Thomas Alves.
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