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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Certified Employee of the Month ~ Ms. Tara Richardson
Board Member
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VI.2.
Classified Employee of the Month ~ Ms. Tammy Bleha
Board Member
VII.
Informational Items (Action Possible)
VII.1.
James E. Biggs Early Childhood Education Center Annual Update
Ms. Elizabeth Miller, Principals
James E. Biggs Early Childhood Education Center administration and staff will report to the Board their annual update.
VII.2.
Teach for America Contract and Data Sharing Agreement
Mr. Bill Grein, Director
Teach for America is a national leader in recruiting, selecting, training and providing ongoing professional development to individuals committed to closing the achievement gap by serving as effective classroom teachers specifically equipped to enhance student achievement in under-resourced school systems.
Each cohort of Teachers employed pursuant to this clause is in addition to the Teachers from prior cohorts.
One to three teachers for the 2023-2024 and 2024-2025 academic school years. One to three teachers for the 2024-2025 and 2025-2026 academic school years.
School District shall provide to every Teacher employed by School District pursuant to this Agreement the same salary and benefits as are provided to other teachers employed by School District who are similarly situated under factors routinely used by School District in making such decisions.
School District shall pay Teach For America an annual amount of $5,000 for each year in which such Teacher is employed by School District, up to two years from the date such employment is to commence.
VII.3.
2023-2024 School Resource Officer (SRO) Contract
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The contract is with the Kenton County Sherriff's Office for three School Resource Officers (SROs) for the 2023-2024 school year. The terms of the agreement are the same as last year, with the addition of a 6% salary increase for the school resource officers. This is in line with the raise nearly every CIPS employee received on the 2023-2024 salary schedule (4% plus 1.9% step).
VII.4.
Request for Athletic Advertising Bid(s)
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Covington Board Of Education grants permission for request for Athletic Adverting bid(s) at Holmes High School in accordance with KRS 45A.097.
VII.5.
Athletic Trainer Contract
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
That the Board of Education approve a modification to our contract with NovaCare (Kentucky Rehabilitation Services) for the provision of an Athletic Trainer for Holmes Athletics under the terms of the attached contract.
VII.6.
Teacher Retention - BloomBoard Update
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Per the request of the Board of Education, Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations will provide an update on the Covington Independent Public School's Bloomboard Rank Change and Teacher Retention Program.
VII.7.
Seventh Month Attendance Report
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures. This report contains the membership and percentage of attendance for students by grade, by school and compares to the last five year’s monthly enrollment figures.
VII.8.
Eighth Month Attendance Report
This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures. This report contains the membership and percentage of attendance for students by grade, by school and compares to the last five year’s monthly enrollment figures.
VII.9.
Superintendent Travel ~ 2023 Model Schools Conference
Mr. Alvin Garrison, Superintendent
The 31st Annual Model Schools Conference 2023 is dedicated to educators with topics related to innovative learning environments, instructional strategies, organizational structure, leadership strategies, blended/hybrid/remote learning modalities, standards, data-driven decision making and more.
The Model Schools Conference will be held in Orlando, Florida from June 25-28, 2023.
Mr. Alvin Garrison, Superintendent is requesting Board approval to attend the conference outside of his already approved travel itinerary. Title funds will cover all expenses.
VII.10.
New District Copier Lease
Mr. Jamarcus White, Director of Technology
The current copier lease is set to expire in July of 2023. As a result back in early February, a committee was formed to capture input and help develop a Request for Proposal (RFP) that would be used to help select a new copier vendor. That RFP was developed and advertised for 30 days via the district website, the Kentucky & Cincinnati Enquirer and Cincinnati.com. The RFP yielded 7 bid proposals that were reviewed and scored. After reviewing and scoring, a recommendation was made to the cabinet by the Director of Technology based on the outcome of the reviewing and scoring process.
We are at a point in the process where Board approval is required in order to move forward with pursuing the recommended lease agreement with a new copier vendor. Attached is a copy of the recommended vendor lease agreement and a example scoring sheet. The lease agreement has been reviewed and approved by the board attorney.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ April 27, 2023 Regular Meeting
VIII.2.
2023-2024 Payroll Calendar
Ms. Annette Burtschy, Director of Finance
Pursuant to CIPS Policies 03.121 Salaries – Certified Personnel and 03.221 Salaries – Classified Personnel, the Board must approve a yearly payroll calendar.
VIII.3.
Fundraiser Request ~ Glenn O. Swing "Pie in the Face"
Ms. Madi Kramer, Glenn O. Swing
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Funds raised during the "pie in the face" will go into their student activity account for future events/activities.
VIII.4.
Property/Liability & Worker's Compensation for FY24
Ms. Annette Burtschy, Director of Finance
Attached are the results of our proposals for our property, liability and worker compensation insurance for FY24. The district entered into a cyber-insurance policy starting in FY20.
The Property/Liability package would be with Liberty Mutual with a premium of $440,160 and the Worker’s Compensation package would be with ClearPath Mutual at $118,106. Liberty Mutual & ClearPath Mutual were our current carriers for FY23. The district is still waiting on quotes for cyber-insurance.
The district’s current insurance provider/agent would still be with Crawford Insurance.
CIPS Staff and Crawford Insurance have formed a safety committee to take a proactive approach on safety in our district. This committee continues to meet periodically. Having this safety committee in place can only help decrease the number of claims & the mod factor over time for the district. Both of these are used to determine the district’s premium. If the district sees a decrease in both of these factors then the district could see a lower premium saving the district money.
VIII.5.
Student & Athletic Insurance for FY24
Ms. Annette Burtschy, Director of Finance
Student and Athletic Insurance Bid with Roberts Insurance, Richmond, Kentucky, Contract Period 7/1/23 through 6/30/24.
The Student and Athletic package would be with K & K Insurance with Zurich American Insurance Company taking Plan 1: 100% Usual & Customary with a premium of $50,183.60. This is our current carrier for FY23.
Attached is the renewal from Roberts Insurance. Our premium stays the same from FY23 to FY24. The budget committee met in March of 2023 and discussed our options. It is the budget committee’s recommendation to stay with Roberts Insurance.
VIII.6.
2023-2024 Carnegie Proposal Option 1
Bill Grein/ Suzanne Thompson and Alissa Paasch
Propose the Carnegie will continue to partner with 6th District Elementary, 9th District Elementary, Glenn O. Swing Elementary, John G. Carlise Elementary, and Latonia Elementary, by designing and instructing visual and performing arts programming aligned with the National Core Arts Standards. Carnegie teaching artists will be assigned to schools for 8-to-10-week cylces of time. This schedule provides Carnegie teaching artists time to develop deeper relationships with students, collaboration with classroom teachers, and positive school culture through the arts. Along with exploring the arts standards and providing opportunities for creative decision making, students will continue to build community and strengthen their 21st century skills through this partnership.
VIII.7.
2023-2024 Technology Plan
Mr. Jamarcus White, Director of Technology
Local school districts are to complete and submit an updated education technology plan on a yearly basis as part of the annual District Funding Assurance whereby local school districts are to assess all education technology services needed to support education. The Tech plan committee along with feedback from staff and students helped with creating this plan. Attached is the 2023-2024 Technology Plan.
IX.
Individual Approval Agenda Items
IX.1.
District Facilities Plan Waiver
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
In accordance with 702 KAR 4:180 Kentucky School Facilities Planning Manual states in part: The LPC and local board of education “may request a waiver of the requirement to complete the facility planning process for any of the following reasons:
1. It has been less than eight (8) years since a new DFP has been developed by the local planning committee and approved by the KBE,
2. The district shows no significant change in enrollment, educational programs or building needs since the last district facility plan was developed.”
It has been less than eight (8) years since a new DFP has been developed by the local planning committee and approved by the KBE, and KDE has approved this condition.
The District Facilities Committee met on April 13, 2023 and unanimously voted to request that the BOE request a DFP waiver for up to one year.
IX.2.
Revised BG 23-065 Central Bus Garage Complex and GOS Elementary Approval
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
It is recommended that the Covington Board of Education approve the revised BG1 for BG23-065 Central Bus Garage Complex & GOS Elementary project.
BG23-065 was advertised for bid proposals. CIPS received one bid proposal from Schrudde & Zimmerman Construction. The revised BG1 has been updated with the new construction cost and fees, including recommended alternates:
- No. 01: Changing the roofing material on the main roof of the Transportation Offices from shingles to pre-finished metal.
- No. 03: Replacing the rear deck and roof on the Transportation Offices
- No. 04: Adding a vapor barrier under the gym floor at Glenn O. Swing. 5.
- No. 05: Replacing the bleachers at Glenn O. Swing.
IX.3.
BG 23-065 Central Bus Garage Complex and GOS Elementary Enter into a Construction Contract Request
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
It is recommended that the Covington Board of Education approve entering into a construction contract with Schrudde & Zimmerman Construction for BG23-065, Central Bus Garage Complex & GOS Elementary project.
X.
Addendum Agenda (Action Possible)
X.1.
Social Media Litigation
Ms. Mary Ann Stewart, Board Attorney
On March 30, 2023, Fayette County School District as well as 15 other school districts in the Lexington area initiated class-action style complaints against various social media companies as part of a national multi-district litigation process. The Complaints are based upon a products liability theory, and corporate negligence and allege that the social media platforms have created a multitude of mental health issues for minors (i.e. anxiety, depression, and suicidal ideation) that also have forced school districts to divert and expend additional resources to address students who may be at risk of bullying, depression, anxiety, and suicide, after continued use of social media.
Approval is requested if the Board would like to join the litigation. There is no financial risk to the district in the event litigation is unsuccessful.
XI.
Report of the Attorney
Ms. Aaren Meehan, Board Attorney
XII.
Further Discussion and/or announcements by the Board of Education
Mr. Tom Haggard, Board Chair
XIII.
Upcoming Events
Mr. Tom Haggard, Board Chair
May 22 ~ Retiree Reception, 4 p.m., Holmes High School Cafeteria
May 22 ~ Special Meeting, 5:30 p.m., Jack Moreland Auditorium
May 25 ~ Latonia Field Day, all day
May 25 ~ Preschool Graduation Day AM (Rooms: A,C,D, E and F) @ 9:30 a.m.
May 25 ~ Preschool Graduation Day AM (Rooms: G,H,I,J and K)) @ 10:30 a.m.
May 25 ~ Preschool Graduation Day PM (Rooms: A,C,D, E and F) @ 1:30 p.m.
May 25 ~ Preschool Graduation Day PM (Rooms: G,H,I,J and K)) @ 2:30 p.m.
May 25 ~ HMS 8th Grade Awards, 5 p.m., Life Learning Center
May 25 ~ HESPY Red Carpet, 5 p.m., Holmes Campus
May 25 ~ HESPY Awards, 6 p.m., Jack Moreland Auditorium
May 29 ~ Memorial Day, Schools and Offices Closed
May 30 ~ Glenn O. Swing Field Day, all day
May 30 ~ Holmes Middle School Carnival on Campus, all day
May 30 ~ Latonia Elementary Carnival, 8:30 a.m. - 2:30 p.m.
May 30 ~ HMS All Grades Awards Day (Time TBA), Jack Moreland Auditorium
May 31 ~ Latonia Elementary 5th Grade Promotion, 9 a.m.
May 31 ~ Sixth District Kindergarten Graduation, 9 a.m.
May 31 ~ Glenn O. Swing Kindergarten Graduation, 10 a.m.
May 31 ~ Glenn O. Swing 5th Grade Graduation, 1 p.m.
May 31 ~ Latonia Kindergarten Promotion, 1 p.m.
May 31 ~ Sixth District Fifth Grade Graduation, 1 p.m.
May 31 ~ Holmes Middle School Field Day, all day
May 31 ~ Holmes Middle School 8th Grade Promotion Parade, time TBA
May 31 ~ Last Day for Students
June 1 ~ Staff Equivalency Day
June 2 ~ Closing Day for Staff
June 7 ~ Holmes High School Senior Honors Night, 6 p.m., Garden of Park Hills
June 8 ~ Regular Meeting, 5:30 p.m., Boardroom
June 9 ~ Holmes High School Graduation Practice, 9 a.m.
June 9 ~ 155th Annual Commencement Exercises
June 14 ~ Hall of Honors Celebration, 6 p.m., Drees Pavilion
XIV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XV.
Adjournment
Mr. Tom Haggard, Board Chair
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