Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

Propose the Carnegie will continue to partner with 6th District Elementary, 9th District Elementary, Glenn O. Swing Elementary, John G. Carlise Elementary, and Latonia Elementary, by designing and instructing visual and performing arts programming aligned with the National Core Arts Standards. Carnegie teaching artists will be assigned to schools for 8-to-10-week cylces of time. This schedule provides Carnegie teaching artists time to develop deeper relationships with students, collaboration with classroom teachers, and positive school culture through the arts. Along with exploring the arts standards and providing opportunities for creative decision making, students will continue to build community and strengthen their 21st century skills through this partnership.

• 2023.2024 example schedule
• Carnegie description of service options. 2023.24
• Carnegie. CIPS Arts. 2023.24.cost break down

Beginning in the 2023-2024 school year, recommendation to create Occupational Therapist full time position and eliminate contract with agency to provide same services, which will result in a savings of approximately $70,000/school year as an estimate.

• 2023-2024 SALARY SCHEDULE_amended pg 3 if board approves OccTherapist.pdf
• DRAFTOccupationalTherapistJobDescription_application procedure added per Ken.pdf

Local school districts are to complete and submit an updated education technology plan on a yearly basis as part of the annual District Funding Assurance whereby local school districts are to assess all education technology services needed to support education. The Tech plan committee along with feedback from staff and students helped with creating this plan. Attached is the 2023-2024 Technology Plan.

• 2023-2024 Technology Plan

The personnel actions listed on the exhibit have taken place since the board meeting on March 23, 2023.

• PersonnelExhibit04272023_0.pdf

Pursuant to Policy 02.423, School Council Meetings (SBDM), a copy of the minutes of each council meeting shall be forwarded by the Principal to the Superintendent who shall keep the Board informed of the council actions.

• SBDM March 2023.pdf

This Tentative Budget Cycle is required by State Stature KRS 160.470.  The Tentative Budget must be approved by the local school district and submitted to the Kentucky Department of Education by 5/30 of each year. 

The budget committee has met since February 2023 creating the budget for FY2024.  This budget takes into consideration the increases/decreases in retirement fringes that the school district incurs based on information provided by KDE.  This budget incorporated non-personnel expenditures based on actual expenditures. 

The budget committee will be looking into how cost saving measures can be incorporated into the budget.  At this time there are many unknowns related to the adoption of this budget.   Once those unknowns become available, the budget will be amended and will be reflected in the Working Budget that is presented to the Board of Education in September of each year.

• talking points for board meeting on tentative general fund budget 4-27-23
• Tentative budget for May board meeting FY24
• tentative budget FY24

Information provided reflecting actual expenditures for ESSER II as of 3/31/23.

ESSER I was all spent as of 9/30/22.

• ESSER II spreadsheet as of 3-31-23 for board

Attached are the results of our proposals for our property, liability and worker compensation insurance for FY24.  The district entered into a cyber-insurance policy starting in FY20.  

The Property/Liability package would be with Liberty Mutual with a premium of $440,160 and the Worker’s Compensation package would be with ClearPath Mutual at $118,106.  Liberty Mutual & ClearPath Mutual were our current carriers for FY23.  The district is still waiting on quotes for cyber-insurance.

The district’s current insurance provider/agent would still be with Crawford Insurance. 

CIPS Staff and Crawford Insurance have formed a safety committee to take a proactive approach on safety in our district. This committee continues to meet periodically.  Having this safety committee in place can only help decrease the number of claims & the mod factor over time for the district.  Both of these are used to determine the district’s premium.  If the district sees a decrease in both of these factors then the district could see a lower premium saving the district money. 

• Covington Independent - Market worksheet 2023

Student and Athletic Insurance Bid with Roberts Insurance, Richmond, Kentucky, Contract Period 7/1/23 through 6/30/24.  

The Student and Athletic package would be with K & K Insurance with Zurich American Insurance Company taking Plan 1: 100% Usual & Customary with a premium of $50,183.60.  This is our current carrier for FY23.

Attached is the renewal from Roberts Insurance. Our premium stays the same from FY23 to FY24.  The budget committee met in March of 2023 and discussed our options.  It is the budget committee’s recommendation to stay with Roberts Insurance. 

• student insurance renewal 3-9-23

Professional services such as Auditing Services does not have to be bided out by a school district.  The budget committee met in March of 2023 and discussed our options.  It is the budget committee’s recommendation not to bid out at this time and stay with Barnes Dennig. 

The auditor fee will be $32,100 (increase from FY22 of $24,920).

If possible, Ms. Burtschy would like to see if this could be an approval item tonight.  The auditor contract just came out from KDE so this is the first opportunity to get this item on the board agenda.  This will allow the audit pre-work to start as soon as possible.  

• audit contract 4-11-23
• audit engagement letter 4-11-23

Budget Narrative for March FY2023 monthly financial statement:

1. General fund (fund 1) – as of 3/31/23, revenue received of 42.2 million with expenses of 24.6 million.
2. Special revenue (fund 2) – as of 3/31/23, revenue received of 10.8 million with expenses of 11.9 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. School Activity Fund (fund 25) – as of 3/31/23 revenue received of $258,000 with expenses of $18,000. This fund was set up end of FY20 due to a new GASB standard that went into effect.
4. Capital outlay (fund 310) - as of 3/31/23, revenue received of $172,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
5. Building fund (fund 320) - as of 3/31/23, revenue received of 1.4 million with expenses of $377,000. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
6. Construction fund (fund 360) - as of 3/31/23, revenue received of 4.5 million with expenses of 3.5 million. This fund is used to pay for the district’s construction projects.
7. Debt Service fund (fund 400) – as of 3/31/23, revenue received of $0 with expenses of 1.13 million. See detailed explanation under capital outlay and building fund.
8. Food service fund (fund 51) – as of 3/31/23, revenue received of 3.3 million with expenses of 2.4 million.
9. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 3/31/23, revenue received of $110,000 with expenses of $37,000. Revenue comes in throughout the fiscal year.

Completed 4/3/23 by Annette Burtschy

• balance sheet March 2023
• financial report March 2023
• Info on funds to help with monthly MUNIS report for board 3-12-21
• March 2023 bank account update
• March 2023 investments update

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• Warrants for April 2023 board meeting

• 041323_MINUTES Reg Mtg.pdf

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  Glenn O Swing is requesting to have a Spring carnival.  The funds will be used for future student activities.  

• GOS FUNDRAISER - CARNIVAL

It is recommended that the Covington Board of Education accept as an informational item the request to advertise for architectural/engineering proposals through the legal ad process for BG 23-406, Chapman Career & Tech Upgrades.

When projects have a construction budget that is larger than $1,000,000, the BOE must solicit proposals for design services. The district may advertise in the local paper and then select firms to be reviewed more carefully or simply contact firms directly to solicit a least three (3) firms to be considered.

During the May 12, 2022 BOE Meeting, the BOE accepted the LAVEC Grant offer in the amount of $4,925,000 to be used for the renovation of our career & tech center. The BG1 was created through a collaborative effort with Chapman Career & Tech Staff Members. 

• BG 23-406 Chapman Career - Tech Upgrades

Friday, June 9, 2023, 7 p.m. is the planned date and time for the 2023 Holmes High School Commencement Ceremony.  This date is based on the calendar for the 2022-2023 school year.  Attached, please find information regarding year-end closing dates.

• HHS End of Year dates_2023.pdf

By March 1st, each Site Based Decision Making (SBDM) council must have a draft of the 2024 SBDM Allocation.

• FY 2024 SBDM Staff Allocation Formula 2-1-23.pdf

April 27 ~ Visual Arts Showcase and Carnegie Activity @ Sixth District, 5:30 p.m. - 7 p.m. 

April 28 ~ Holmes Middle School Spring Art Show, 4 p.m. in the Library 

May 1 ~ Kentucky Summative Assessment (KSA) begins 

May 4 ~ Visual Arts Showcase, Carnegie Visual Arts Activity @ Ninth District, Time TBA

May 25 ~ Latonia Field Day, all day 

May 25 ~ HMS 8th Grade Awards, 5 p.m., Life Learning Center

May 25 ~ HESPY Red Carpet, 5 p.m., Holmes Campus 

May 25 ~ HESPY Awards, 6 p.m., Jack Moreland Auditorium 

May 29 ~ Memorial Day, Schools and Offices Closed

May 30 ~ Glenn O. Swing Field Day, all day

May 30 ~ Holmes Middle School Carnival on Campus, all day 

May 30 ~ Latonia Elementary Carnival, 8:30 a.m. - 2:30 p.m.

May 30  ~ HMS All Grades Awards Day (Time TBA), Jack Moreland Auditorium 

May 31 ~ Latonia Elementary 5th Grade Promotion, 9 a.m.

May 31 ~ Sixth District Kindergarten Graduation, 9 a.m.

May 31 ~ Glenn O. Swing Kindergarten Graduation, 10 a.m.

May 31 ~ Glenn O. Swing 5th Grade Graduation, 1 p.m.

May 31 ~ Latonia Kindergarten Promotion, 1 p.m.

May 31 ~ Sixth District Fifth Grade Graduation, 1 p.m.

May 31 ~ Holmes Middle School Field Day, all day

May 31 ~ Holmes Middle School 8th Grade Promotion Parade, time TBA

May 31 ~ Last Day for Students

June 1 ~ Staff Equivalency Day 

June 2 ~ Closing Day for Staff

June 7 ~ Holmes High School Senior Honors Night, 6 p.m., Garden of Park Hills 

June 8 ~ Regular Meeting, 5:30 p.m., Boardroom

June 9 ~ Holmes High School Graduation Practice, 9 a.m.

June 9 ~ 155th Annual Commencement Exercises

June 14 ~ Hall of Honors Celebration, 6 p.m., Drees Pavilion 

Pursuant to KRS 61.810 (1) the Board may go into executive session.