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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Certified Employee of the Month ~ Ms. Nadine Long
VI.2.
Classified Employee of the Month ~ Ms. Joey Sholler
VI.3.
Volunteer of the Month ~ Ms. Emily Nishimori Maley
VI.4.
Holmes Middle School Student Council and Accelerated Arts Group
VII.
Informational Items (Action Possible)
VII.1.
Holmes Middle School Annual Update
Mr. Lee Turner, Principal
Holmes Middle School administration and staff will report to the Board their annual update.
VII.2.
Architectural Services Request for BG23-406, Chapman Career & Tech Upgrades
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale:
It is recommended that the Covington Board of Education accept as an informational item the request to advertise for architectural/engineering proposals through the legal ad process for BG 23-406, Chapman Career & Tech Upgrades.
When projects have a construction budget that is larger than $1,000,000, the BOE must solicit proposals for design services. The district may advertise in the local paper and then select firms to be reviewed more carefully or simply contact firms directly to solicit a least three (3) firms to be considered.
VII.3.
Chapman Career & Tech Upgrades BG1
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
During the May 12, 2022 BOE Meeting, the BOE accepted the LAVEC Grant offer in the amount of $4,925,000 to be used for the renovation of our career & tech center. The BG1 was created through a collaborative effort with Chapman Career & Tech Staff Members.
VII.4.
Holmes High School End of the Year Dates
Mr. Tony Magner and Ms. Angela Turnick, Co-Principals
Friday, June 9, 2023, 7 p.m. is the planned date and time for the 2023 Holmes High School Commencement Ceremony. This date is based on the calendar for the 2022-2023 school year. Attached, please find information regarding year-end closing dates.
VII.5.
Pearson Benchmark 2 ~ District Scores
Mr. Bill Grein, Director
Attached are the district’s winter CIPS Benchmark 2 district scores.
VII.6.
2024 Site Based Decision Making (SBDM) Allocation
Mr. Bill Grein, Director
By March 1st, each Site Based Decision Making (SBDM) council must have a draft of the 2024 SBDM Allocation.
VII.7.
Sixth Month Attendance Report
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures. This report contains the membership and percentage of attendance for students by grade, by school and compares to the last five year’s sixth month enrollment figures.
VII.8.
Nutrition and Physical Activity Report
Ms. Taryn Stewart, Director of Nutrition Services
KRS 158.856 requires that an annual assessment of school nutrition in the district be conducted and that a written report of that assessment be issued to parents, local board members and site based council members. KDE recommends the School Health Index Module on Nutrition as an assessment tool.
The report must include:
• an evaluation of compliance with the school breakfast and lunch programs
• an evaluation of the availability of contracted fast foods
• a review of access to foods and beverages from vending machines, stores, etc.
• nutritional value of foods and beverages available to students
• recommendations for improving the school nutrition environment
The statute also requires that districts annually evaluate the physical activity environment within the district. KDE recommends the School Health Index Module on Physical Education and Other Physical Activity Programs as an assessment tool. The results of the evaluation must be reported to the public along with the report on the nutrition environment.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ March 23, 2023 Regular Meeting
VIII.2.
Information and Consideration of PILOT Agreement for Covington Commerce Center, a Proposed Development in the Latonia Area
Mr. Josh Niederhelman, Mr. Patrick Hughes, Mr. Tom West, Ms. Sarah Allan
The Developer and its representatives will present an overview of the development and answer any questions relative to their request that the School District agree to enter into a payment in lieu of taxes (PILOT) agreement with the developer.
VIII.3.
SkillsUSA State Competition Overnight Trip
Pursuant to CIPS Policy 09.36 School Related Student Trips, Holmes High School is requesting Board approval for an educational trip.
State SkillsUSA Competition, April 19-22, 2023
Louisville, KY
The estimated expenses for 7 students and 2 advisors to go to the State SkillsUSA competition is as follows:
Student registration 7 x $100 $ 700.00
Student Hotel/3 Rooms $130.31 x 3 nights $ 1,172.79
Advisor Registration 2 x $100 $ 200.00
Advisor Hotel/2 Rooms $130.31 x 3 nights $ 781.86
Temp Duty for Advisors/Teachers $ 276.00
Total estimated expenses: $ 3,130.65
All money will come from the SkillsUSA budget.
VIII.4.
NKCES Intent to Participate for the 2023-2024 School Year
Covington Independent Public Schools intends to participate in the following memberships and programs with the Northern Kentucky Cooperative Extension Services (NKCES) for the 2023-2024 School Year:
- NKCES Membership and Grants Consortium ($10,500 base plus ADA *.50)
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Phoenix Program ($26,000 per slot)
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Challenge Program ($52,500 per slot)
For the 2023-2024 the district will be requesting eight slots for the Phoenix Program and three spots for the Challenge Program. Funding sources for the NKCES Membership and NKCES Grants Program are district funded. The Phoenix Program and Challenge Program are funded through Special Education and IDEA-B funds.
VIII.5.
Capital Funds Request FY23
Ms. Annette Burtschy, Director of Finance
Revised Capital Funds Request:
1. Lease payment amount to reflect correct amount (decrease of $4)
2. Reflect on CFR only one bus not two buses (decrease of $105,253)
3. Add $522,982 of old construction monies that had balances on BG5's (see lines 6-9 on CFR). This money will be used to make our current bond payments for FY23. This will then free up fund 320, building cash, to be used for future construction projects.
VIII.6.
Fundraiser Request ~ Holmes Middle School Ticket Sales for School Play
Mr. Nick Watts, Teacher
Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school wide fundraising activities. Holmes Middle School is requesting to sell tickets for the school play. These funds will be used for the HMS Theatre Club.
VIII.7.
2023 Spring Surplus
Ms. Susan Marksberry, Purchasing Coordinator
Pursuant to CIPS Policy 04.8 Disposal of School Property. Items to be sold as surplus.
VIII.8.
2023-2024 Custodial Bid Proposal
Ms. Susan Marksberry, Purchasing Coordinator
2023-2024 Custodial Bid Proposal was advertised, and ten bidders responded. The awarded items are highlighted per company as indicated on the attached sheets based on cost, quality of item, and service.
VIII.9.
Leave of Absence Request- Employee #5837
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #5837 is requesting a leave of absence beginning March 2, 2023 and will return 03/13/2023. Leave will be unpaid.
VIII.10.
Leave of Absence Request- Employee #6525
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #6525 is requesting a leave of absence beginning May, 5, 2023 and returning 07/17/2023. Leave will be partially paid.
VIII.11.
Leave of Absence Request- Employee #3660
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #3660 is requesting FMLA beginning 03/13/2023 and returning 03/31/2023. Leave will be fully paid.
VIII.12.
Leave of Absence Request- Employee #6717
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #6717 is requesting FMLA beginning 03/27/2023 and returning 04/11/2023. Leave will be unpaid.
VIII.13.
Leave of Absence Request- Employee #6578
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #6578 is requesting a leave of absence beginning March 27, 2023 and actual return date will be 04/10/2023. Leave is unpaid.
VIII.14.
Leave of Absence Request- Employee #1662
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #1662 has requested FMLA beginning 04/19/2023 and returning 05/08/2023. Leave will be unpaid.
VIII.15.
Leave of Absence Request- Employee #1665
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #1665 has requested a leave of absence beginning 03/20/2023 and returning on 04/12/2023. Leave will be unpaid.
IX.
Individual Approval Agenda Items
IX.1.
2023-2024 Salary Schedule
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Pursuant to CIPS Policy 03.12 Certified Compensation of Benefits and 03.22 Classified Compensation of Benefits, annually the Board establishes salary and benefits for all personnel. Based on the recommendation of the finance committee, this is schedule reflects a 4% raise for all certified and classified employees and the regular step for each employee up to 27 years of service. Based on the recommendation of the equity committee again this year one step is added to those positions that do not include 27 steps. These steps appear in green on the salary schedule.
Please note, we are still conducting quality control reviews on any clerical errors prior to board approval.
IX.2.
Turnaround Vendor Approval for Holmes High School
Mr. Alvin Garrison, Superintendent
Pursuant to 703 KAR 5:280, Section (6)(1), a local education agency (LEA) shall provide notice of its intent to utilize the Kentucky Department of Education (KDE) or another vendor from the Kentucky Board of Education's approved turnaround vendor list for the turnaround team. This notice shall be provided to KDE within fifteen (15) days after the Commissioner of Education notifies the school, district or governing board, and the charter authorizer of the audit findings, as described in 703 KAR 5:280, Section (5)(3).
At the last regular meeting on March 23, 2023 the Board approved the Kentucky Department of Education (KDE) as the Approved Turnaround Vendor for Holmes High School, contingent if fifteen days cannot be extended, if the request is extended the Board will table until there has been a further investigation into vendors. KDE approved the extension. Attached are the vendor details for consideration.
X.
Addendum Agenda (Action Possible)
X.1.
Comprehensive District Improvement Plan (CDIP)
Mr. Scott Alter, Assistant Superintendent of Curriculum and Instruction
After Board members comments and recommendations, the Comprehensive District Improvement Plan has been revised.
XI.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII.
Further Discussion and/or announcements by the Board of Education
Mr. Tom Haggard, Board Chair
XIII.
Upcoming Events
Mr. Tom Haggard, Board Chair
April 20 ~ Biometric Screening, 8 a.m. - 12 p.m. at John G.
April 25 ~ Excellence in Education Celebration, 5 p.m. at Receptions Event Center
April 27 ~ Biometric Screening, 8 a.m. - 12 p.m. at TLC
April 27 ~ Regular Board meeting, 5:30 p.m. @ Covington Board of Education
May 1 ~ Kentucky Summative Assessment (KSA) begins
May 11 ~ Regular Board meeting, 5:30 p.m. @ Covington Board of Education
May 25 ~ HESPY Red Carpet, 5 p.m. at Holmes High School
May 25 ~ HESPY Awards, 6 p.m. at Holmes High School
May 25 ~ Regular Board meeting, 5:30 p.m. @ Covington Board of Education
May 26 ~ 3rd Annual Bulldogs Give Back Day of Service
May 26 ~ Holmes Middle School Play, Jack Moreland Auditorium @ ?
May 29 ~ Memorial Day, Schools Closed
May 31 ~ Last Day for Students
June 1 ~ Staff Equivalency Day, Schools Closed, Staff Report
June 2 ~ Closing Day for Staff
June 9 ~ 155th Annual Commencement Exercises, 7 p.m.
June 14 ~ 2023 Hall of Honors, Person of the Year, Ron Washington, 6 p.m. at Drees Pavilion
XIV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XV.
Adjournment
Mr. Tom Haggard, Board Chair
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