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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us
Please include in the email:
- Full name
- Address
- Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
Informational Items (Action Possible)
VI.1.
Bulldog Virtual Academy Update
Ms. Ashley Gallahar and Mr. Brad Carr
Administrators of the Bulldog Virtual Academy will present and update to the Board.
VI.2.
Policy 09.131 Educational Equity
Mr. Alvin Garrison, Superintendent
The Equity committee in conjunction with Millennium Learning Concepts created an Equity Policy that was approved by the Board on December 8, 2022. After approval, the policy was submitted to the Kentucky School Board Association (KSBA) for an official copy.
VI.3.
Personnel Actions
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The personnel actions listed on the exhibit have taken place since the board meeting of January 12, 2023.
VII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VII.1.
ESSER II Update on Actual Expenditures
Ms. Annette Burtschy, Director of Finance
Information provided reflecting actual expenditures for ESSER II as of 12/31/22.
ESSER I was all spent as of 9/30/22.
VII.2.
Monthly Financials ~ December
Ms. Annette Burtschy, Director of Finance
Budget Narrative for December FY2023 monthly financial statement:
- General fund (fund 1) – as of 12/31/22, revenue received of 35.7 million with expenses of 15.9 million.
- Special revenue (fund 2) – as of 12/31/22, revenue received of 7.8 million with expenses of 8.5 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
- Capital outlay (fund 310) - as of 12/31/22, revenue received of $172,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
- Building fund (fund 320) - as of 12/31/22, revenue received of 1.3 million with expenses of $377,000. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
- Construction fund (fund 360) - as of 12/31/22, revenue received of 4.3 million with expenses of 2.5 million. This fund is used to pay for the district’s construction projects.
- Debt Service fund (fund 400) – as of 12/31/22, revenue received of $0 with expenses of $942,000. See detailed explanation under capital outlay and building fund.
- Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 12/31/22, revenue received of $53,000 with expenses of $15,000. Revenue comes in throughout the fiscal year.
- Food service fund (fund 51) – as of 12/31/22, revenue received of 2.3 million with expenses of 1.2 million.
- School Activity Fund (fund 25) – as of 12/31/22 revenue received of $248,000 with expenses of $13,000. This fund was set up end of FY20 due to a new GASB standard that went into effect.
Completed 1/4/23 by Annette Burtschy
VII.3.
Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.
VII.4.
School Activity Fund Balances - July 2022 through December 2022
Ms. Annette Burtschy, Director of Finance
The Kentucky Department of Education recognizes that it is a best-practice for board members to be knowledgeable of each schools’ activity fund balances. School activity fund balances for a 6 month period will be brought to the board in January/February (July through December) & July/August (July 2022 through June 2023) of each year.
VII.5.
Draft Budget FY2024
Ms. Annette Burtschy, Director of Finance
This Draft Budget Cycle is required by State Stature KRS 157.060, 157.420, 160.390 and 160.470. At this time there are many unknowns related to the adoption of this budget cycle. We will continue to accumulate pertinent information and update the information as we work through the FY 2023-2024 budget.
This draft budget was created by rolling over the Working Budget (current budget) from FY 2022-2023.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ January 12, 2023 Regular Meeting
VIII.2.
Approval of Minutes ~ January 14, 2023 Special Meeting
VIII.3.
Sheltered Instruction Observation Protocol (SIOP) Training for English Learners (EL)
Ms. Susan Pastor-Richard, Director of Exceptional Children
Sheltered Instruction Observation Protocol (SIOP) will be used to plan and implement effective instruction for English Learners (EL). The contract is for up to 35 participants (their minimum) so we are including 20 general education teachers from Holmes Middle School.
SIOP teaches basic strategies that are EL specific and targeted to language acquisition. Title III will be the funding source for the contract.
VIII.4.
Camp Covington 2023 - Summer Learning Program
Ms. Stacie Strotman, Director of Community and Family Engagement
Approval for Summer Learning Program is requested for 2023. The attached proposed budget is the same as 2021 and 2022.
VIII.5.
Salary Schedule Adjustments
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
At the request of Covington Partners, changes to page 8 of the salary schedule for Summer School / ESS / After School Program / Summer Program certified teachers to $40 hourly including the sub-hourly and for classified to $20 hourly. Additionally, changes to page 9 of the salary schedule raising CEF Liaison supplement and creating Equity Monitor supplement at $5,000. Please note that Strategic Planning was added to the $5,000 cell.
VIII.6.
Fundraising Request ~ Glenn O. Swing Dinner Dance
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Glenn O. Swing Elementary is requesting to raise funds for a Dinner Dance.
IX.
Individual Approval Agenda Items
IX.1.
Policy 08.1 Curriculum ~ Final Reading
Mr. Alvin Garrison, Superintendent
During the 2022 Kentucky School Board Association (KSBA) annual policy and procedure update, Policy 08.1, Curriculum was not included in our policies for review. After inquiring with KSBA regarding this policy, we received the update from KSBA on November 22, 2022. Attached is the recommended legal policy from KSBA. It is requested as an emergency approval to ensure the curriculum policy is in place and included in our online manual and updated in our policy binders.
IX.2.
Comprehensive District Improvement Plan 2022-2023
Mr. Scott Alter, Assistant Superintendent of Curriculum and Instruction
Mr. Scott Alter, Assistant Superintendent of Learning Support presented the Covington Independent Public Schools presented the Comprehensive District Improvement Plan (CDIP) 2022-2023 as an informational item at the regular meeting on January 12, 2023. This item is being brought back requesting approval. A revised copy of the CDIP will be sent out prior to the meeting.
X.
Addendum Agenda (Action Possible)
X.1.
Energy Grant Concept Paper Submittal
Mr. Bill Grein, Director
The Covington Independent Public Schools will be submitting the required Concept Paper to be considered for 2022 Grant Funding Opportunity Announcement for Energy Improvements at Public K-12 School Facilities, if selected, CIPS will be eligible to complete the application process for the grant.
- The Department of Energy anticipates making 20-100 awards available that may vary between $500,000 - $15,000,000, with a 5% match requirement(cash or in-kind).
- The Topic Area of Focus: “High-Impact Energy Efficiency and Health Improvements” for Holmes High and Holmes Middle Schools.
-Energy improvements that result in direct reduction to school energy cost, increase energy efficiency, and lead to improvements in teacher and student health, including indoor air quality.
XI.
Report of the Attorney
Adams Law, PLLC
XII.
Further Discussion and/or announcements by the Board of Education
Mr. Tom Haggard, Board Chair
XIII.
Upcoming Events
Mr. Tom Haggard, Board Chair
February 4 ~ GOS Robotics competing in the 1st Lego League Championship Tournament at NKU
February 9 ~ Covington Board of Education Regular Meeting, 5:30 p.m.
February 10 ~ 100th Day of School
February 10 ~ Mid Term Reports go home and posted to the parent portal
February 17 ~ Staff Equivalency Day, Schools Closed
February 24-26 ~ KSBA Annual Conference, Galt House Hotel, Louisville
February 27-March 3 ~ Read Across America Week
March 30 - April 2 ~ COSBBA Conference, Tampa, FL
XIV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XV.
Adjournment
Mr. Tom Haggard, Board Chair
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