• Food Service Report FY25 Period 5.pdf
• Treasurers Report FY25 Period 5.pdf

• Berea Ind FY2024 Audit - Revised.pdf

• 2.2 BCES Board Report December 2024 (1)

• December 24 Board Report

• 2.4 BCHS Board Report December 2024

Motion Passed:  Approval of the agenda as written was passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Nathaniel Hackett.

Motion Passed:  Approval of the agenda as written was passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Nathaniel Hackett.

Motion Passed:  Approval of the Business/Consent Items for Board Consideration passed with a motion by Mr. Nathaniel Hackett and a second by Dr. Jacqueline Burnside.

Approve the minutes of the board meeting on November 18, 2024. Requested by Christine Knight, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.

• MinuteReport (40).doc

Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

• 3.2 Warrant Report December 2024
• 3.3 VisaReport December 2024
• Food Service Report FY25 Period 5.pdf
• Treasurers Report FY25 Period 5.pdf

Per Berea Board of Education Policy 09.36, approve the Middle School JAG students' travel to Lexington, Kentucky, for an overnight stay March 25-26, 2025, at the Hyatt Hotel for the State Competition. Requested by Marcia McHenry, JAG Specialist, Casey Poynter, Middle School Principal, and recommended by Dr. Diane Hatchett, Superintendent. 

Approve (depending upon qualification) the out of state trip request for Middle School JAG attending Nationals in Indianapolis, IN, April 24-27 and $500 Board contribution. Requested by Marcia McHenry, JAG Specialist, Casey Poynter, Middle School Principal, and recommended by Dr. Hatchett, Superintendent.

Per Berea Board of Education Policy 09.36, approve the High School JAG students' travel to Lexington, Kentucky, for an overnight stay March 25-26, 2025, at the Hyatt Hotel for the State Competition. Requested by Susie Harris, JAG Specialist, Kelly Caldwell, High School Principal, and recommended by Dr. Diane Hatchett, Superintendent. 

Approve (depending upon qualification) the out of state trip request for High School JAG students attending Nationals in Indianapolis, IN, April 24-27, 2025. Requested by Susie Harris, JAG Specialist, Kelly Caldwell, High School Principal, and recommended by Dr. Hatchett, Superintendent.

Background: The Berea Board of Education, in collaboration with the City of Berea, has developed a Memorandum of Understanding (MOU) to establish and support the Fire Science Career Pathway for Berea Independent Schools. This MOU outlines the responsibilities of both the Board and the City in providing necessary resources, including classroom space, educational materials, and qualified instructors. It also details the financial obligations, indemnification, and other critical terms necessary for the effective operation of this educational program.

Recommendation: It is recommended that the Berea Board of Education approve the attached Memorandum of Understanding with the City of Berea for the Fire Science Career Pathway. This agreement is integral to offering students a specialized career pathway in fire science, providing them with valuable skills and training.

Financial Implications: The District agrees to share the cost of the instructor’s salary, beginning with 50% in year three and increasing to 75% in subsequent years. Invoices for these costs will be received by May 31st each year, aligning with the District's fiscal year-end.

Action Required: Approval of the attached Memorandum of Understanding between the Berea Board of Education and the City of Berea Requested by Tim Molton, Acting Director of Academics and Recommended by Diane Hatchett Superintendent

• Approved Revision_12.10.24_MOU Fire Science.docx 24-25

Approve request submitted by Mrs. Jennifer Whitt, Exceptional Children Services Director, to shorten the school day of a student enrolled at the Berea Independent School District. Due to the student's disability and severity of medical needs, the student will attend on Monday, Wednesday and Friday each week. The student will not attend school on Tuesdays and Thursdays. The number of days attending per week will be increased after the student reaches a full school day of attendance on these 3 days. The student will start with a 4 hour and 20 minute school day (7:40-12:00) and slowly increase the time per day depending on stamina and level of success with participation and tolerance. The following documents are on file in the Central Office: 

• Minutes of ARC meeting documenting the ARC Committee decision that a shortened school week is needed

• Copy of the student’s Individual Education Plan documenting the shortened school week

• Copy of the physician’s statement of the medical need for a shortened school week

Requested by Mrs. Jennifer Whitt, Exceptional Children Services Director and Admissions & Release Committee. 

Recommended by Dr. Diane Hatchett, Superintendent.

Recommendation:
It is recommended that the Board of Education of Berea Independent School District approve the Lease Agreement between the City of Berea, Kentucky, and the Berea Independent School District for the use of Duerson Stadium, its associated field, and concession stand.

Background:
The Berea Independent School District requires access to certain athletic facilities for its athletics programs and spectators. The City of Berea owns Duerson Stadium, which is located within Berea City Park and near Berea Community School. The proposed lease agreement outlines the terms under which the Board will lease Duerson Stadium and associated facilities for a period of thirty (30) years, commencing on July 1, 2024, and concluding on June 30, 2054.

The lease provides the Board with exclusive rights to the use of the premises for athletic and educational events while allowing the City of Berea to retain rights for specific public events, including the annual Independence Day celebration. The rent is set at $1.00 per year, recognizing the public purpose of the lease. The agreement also details maintenance responsibilities, insurance requirements, and compliance with applicable laws.

Key Provisions of the Lease Agreement:

1. Term: 30 years (July 1, 2024 – June 30, 2054).
2. Rent: $1.00 per year.
3. Board Responsibilities: Maintenance of the athletic field, systems, and compliance with ADA regulations.
4. City Responsibilities: Maintenance of bleachers, fencing, and access to the premises.
5. Insurance: The Board will maintain liability insurance, and the City will provide property insurance.
6. Termination Clause: Either party may terminate the agreement for convenience with 180 days’ notice or upon failure to meet obligations with 30 days’ notice.

Action Requested:
Approval of the Lease Agreement between the City of Berea and the Board of Education of Berea Independent School District, authorizing the Superintendent to sign the agreement on behalf of the Board.

• Berea Community Revised Lease 11222024 (1)

Motion Passed:  Approval of the Lease Agreement between the City of Berea and the Board of Education of Berea Independent School District, authorizing the Superintendent to sign the agreement on behalf of the Board passed with a motion by Ms. Sarah Rohrer and a second by Mr. Nathaniel Hackett.

Approve the renewal of contract with Toshiba to provide copier/printer services for 63 months.  Requested by Daniel Montoya, District Technology Coordinator, and recommended by Dr. Diane Hatchett, Superintendent.

Note from Bryan Jennings, Toshiba Representative:
"We’ve upgraded all black-and-white workhorse copiers by one segment to better handle higher volumes. These upgraded machines are also 20 pages per minute faster.

Additionally, I’ve adjusted the included copy volume to align with your actual usage. On average, you print 120,000 black-and-white pages and 7,000 color pages per month. Currently, only 50,000 black-and-white pages and 4,000 color pages are included in your plan.

Your current average monthly cost is $2,602.40, which includes quarterly overage fees. By right-sizing the machines and including your historical volume averages, the new monthly cost will be $2,263.00.

This updated cost also includes full Papercut Maintenance and Service for the entire term. The total refresh results in a savings of approximately $339.40 per month. Over five years, this amounts to significant savings, especially considering rising costs elsewhere.

As always, service remains all-inclusive (excluding paper). If you have any questions, feel free to reach out."

• BEREA INDEPENDENT SCHOOLS-BEREA Order Documents (2)

Motion Passed:  Approve the renewal of contract with Toshiba to provide copier/printer services for 63 months. Requested by Daniel Montoya, District Technology Coordinator, and recommended by Dr. Diane Hatchett, Superintendent passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.

Appoint a district calendar committee for the 2025-2026 school year based on recommendations by the Superintendent, per KRS 158:070. The committee shall review, develop and recommend school calendar options to the board. The following have been recommended to serve on the calendar committee: Kyle French(DPP), (Board Member), Jennifer Cornett-Hodson (BCMS Teacher),  Cinda Holland (BCHS Teacher), Emma Fraley(BCES Teacher), Abigail Derringer (Classified Employee), Jessica Yeary (Classified Employee), Kelly Caldwell (High School Principal), Robyn Moreland (Parent), Rasheka Richardson (Parent),             (Community Member) and      (Community Member). Requested and recommended by Dr. Diane Hatchett, Superintendent.

Motion Passed:  Appoint a district calendar committee for the 2025-2026 school year based on recommendations by the Superintendent, per KRS 158:070. The committee shall review, develop and recommend school calendar options to the board. The following have been recommended to serve on the calendar committee: Kyle French(DPP), Sarah Rohrer (Board Member), Jennifer Cornett-Hodson (BCMS Teacher), Cinda Holland (BCHS Teacher), Emma Fraley(BCES Teacher), Abigail Derringer (Classified Employee), Jessica Yeary (Classified Employee), Kelly Caldwell (High School Principal), Robyn Moreland (Parent), Rasheka Richardson (Parent), (Community Member) and (Community Member) passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.

Motion Passed:  Approval to adjourn the meeting passed with a motion by Mr. Van Gravitt and a second by Mr. Nathaniel Hackett.

2024 Meeting Schedule

All meetings will begin at 7:00 p.m. in the Kennedy Theater except for the work session meetings and those noted.

Monday, January 22, 2024                   Kennedy Theater

Monday February 19, 2024                   Kennedy Theater

Monday, March 18, 2024                      Kennedy Theater

Monday, April 15, 2024                        Kennedy Theater

Monday, May 20, 2024                         Kennedy Theater

Monday, June 17, 2024                        Central Office

Monday, July 15, 2024                         Central Office

Monday, August 19, 2024                     Kennedy Theater

Thursday, August 22, 2024                   BCES Library/Media Center (4:00 p.m. Strategic Planning)

Friday, September 13, 2024                  Central Office (1:30 p.m. - Work Session)

Monday, September 16, 2024               Kennedy Theater

Thursday, September 19, 2024             BCES Library/Media Center (4:00 p.m. Strategic Planning)

Thursday, October 3, 2024                   BCES Library/Media Center (4:00 p.m. Strategic Planning)

Thursday, October 17, 2024                 Central Office (5:45 p.m. - Work Session)

Monday, October 21, 2024                   Kennedy Theater

Wednesday, October 23, 2024              BCES Library/Media Center (4:00 p.m. Strategic Planning)

Thursday, November 7, 2024               BCES Library/Media Center (4:00 p.m. Strategic Planning)

Monday, November 18, 2024                Kennedy Theater

Monday, December 16, 2024                Kennedy Theater

Monday, January 6, 2025                     Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)