This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 8 15 23 Agenda REVISED

Order #2023-133 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 15, 2023. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mrs. Linda Duncan.

Pleasure Ridge Park High School High welding teacher, David McCoy, has been named as a finalist in the prestigious Harbor Freight Tools for Schools Prize for Teaching Excellence. More than 1,000 applications were received this year and McCoy is one of only 50 teachers from throughout the country to be selected as a finalist. 

The finalists were chosen by a panel of judges with expertise in career and technical education. 

The awards honor the vital role played by skilled trades teachers in bridging the gap between education and industry. 

Nearly $2 million in cash prizes will be awarded in October. 

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Pleasure Ridge Park High School welding teacher David McCoy for being named a finalist in the Harbor Freight Tools for Schools Prize for Teaching Excellence.

Principals are entrusted with the vital task of leading, guiding, and inspiring both students and staff. The importance of strong principals cannot be overstated, as they play a pivotal role in creating a positive learning environment, fostering a sense of belonging, and driving academic achievement. We’d like to recognize our new principals and principals who have taken on new school assignments for the 2023-24 school year. Those principals are: 

Auburndale Elementary - Karen Topping

Bates Elementary - Sara Nethery

Blake Elementary - Stephanie Smith

Breckinridge Metropolitan-Erik Huber

Carrithers Middle - Jason Watts

Cochrane Elementary- Beth Fuller

Crosby Middle - Clay Ryan

Echo Trail Middle - Kara Ammerman

Elev8 - Tonkeyta Rodgers

Farmer Elementary - Melinda Stivers

Grace James - LaTonya Frazier-Goatley

Greathouse/Shyrock Elementary - Kim Slusher

Greenwood Elementary - Joy Billops

Hartstern Elementary - Laquetta Carter

Hudson Middle - Jeronda Majors

J.F. Kennedy Elementary- Stephanie Helm

Kenwood Elementary- Jameelah Henderson

King Elementary - Rhonda Hedges

Knight Middle - Christel Lanier

Lassiter Middle - Tim Alexander

Liberty High - Sara Sutton McCutcheon

Louisville Male High - Keith Cathey

Maupin Elementary - Allyson Vitato

Moore High - Jason Detre

Newburg Middle - Shamika Johnson

Norton Commons Elementary - Andrew Terry

Norton Elementary - Brent Fiaschetti

Okolona Elementary - April Hetzel

Olmsted Academy North - Denise Franklin-Williams

Perry Elementary- Keisha Fulson

Smyrna Elementary - Amanda Cooper

Southern High - Sariena Sampson

Trunnell Elementary - Nicole Travis

Western Middle - Nayasha Owens Patterson

Zachary Taylor - Analese Cravens

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize principals for their new positions for the 2023-24 school year.

Atherton High School students Eisa Nasim, Addi Lawson, Julianna Hayes, Bailey Cole and Austin Wilburn won the State Student Technology Leadership Program Technical Award. This group of students are the first from JCPS to win the award. STLP is a statewide program that offers opportunities for students to participate in project-based learning, using technology to help solve issues in their communities.

The project is called the Fabricated Light Weather Reporting Station (FLWRS). The 3D printed device is a transportable weather station that measures wind speed, temperature and dew point, and gathers additional weather information. After the data is collected, it is sent to a Bluetooth-connected iPad or smartphone to assist pilots in planning their trips.

As part of the honor, Austin represented the state of Kentucky at the International Society for Technology Education Conference in Philadelphia, Pennsylvania.  

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize JCPS students Eisa Nasim, Addi Lawson, Julianna Hayes, Bailey Cole, and Austin Wilburn for winning the State Student Technology Leadership Program Technical Award.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 8 15 23 Agenda REVISED

Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 15, 2023.

Order #2023-134 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 15, 2023. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the July 25, 2023, and August 7, 2023, meetings are presented for your review and approval.

Attachment

• 7 25 23 Minutes
• 8 7 23 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 25, 2023, and August 7, 2023, meetings.

Order #2023-135 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 25, 2023, and August 7, 2023, meetings. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.

• 06. AP.12 Use of Communication and Tablet Devices on Bus
• 2023 KSBA Admin Procedure Policy Update Set #2 Review 08-15-2023.pdf

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

• Board Meeting_ JCPS Transportation Update 2023

Order #2023-136 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for August 15, 2023. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

• CERTIFIED LEAVES 08-15-2023

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• PERSONNEL ACTIONS 08-15-2023

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

This is a report of field trip requests submitted to the Board of Education on August 15, 2023.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Also included is a repot of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Chris Perkins

Attachments

• Approved by the Superintendent 8-15-23
• FIELD TRIPS 8-15-23

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

A contract has been prepared for the purchase of 2.4667 acres located at 4931 Poplar Level Road between Sattich Properties #2, LLC and the Board of Education of Jefferson County, Kentucky for the purchase price of $255,840.

Pursuant to 702 KAR 4:050 The Kentucky Department of Education requires a separate BG-1 to be submitted for the cost of the property purchase and associated closing cost and legal fees.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Property Purchase - 4931 Poplar Level Rd

Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for an estimated cost of $264,840 for the purchase of 4931 Poplar Level Road.

On January 17, 2023, the Board of Education approved Mindel Scott to prepare plans and specifications for Project 23-285.

On April 25, 2023, the Board of Education approved awarding a contract to Riverside Paving and Contracting Co., Inc. and approved the revised BG-1 form in the amount of $582,500.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Highland MS - Front Entrance Parking

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Front Entrance Parking at Highland Middle School in the amount of $656,099.

On July 19, 2022, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 23-005.

On December 13, 2022, the Board of Education approved awarding a contract to Deer Park Roofing, LLC.

On April 25, 2023, the Board of Education approved the revised BG-1 form issuance of local school bond in the amount of $834,921.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Jeffersontown ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at Jeffersontown Elementary School in the amount of $859,705.

On June 26, 2018, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 19-004.

On February 12, 2019, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

On September 13, 2022, the Board approved a BG-4 form for the project, but it was determined that a final change order needed to be issued. With the addition of the final change order, a new BG-4 is required per Kentucky Department of Education.

Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 duPont Manual HS - Ph I HVAC Reno

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation at duPont Manual High School for a total construction cost of $31,306,852.35.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 8-15-23

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. 

Submitted by: Cordelia Hardin

Attachments

• *Bid Tabulations and Contract Renewals_08 15 23
• Automotive Repair Parts & Service (Percentage)
• Field Trip Bus Service
• Fresh Fruit & Vegetable Program & Condiment Pre-Packaged Produce
• T-Shirts (JCPS-All County)
• Vehicle Paint & Related Items

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and contract renewals.

There are no tie bids.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 08.15.23
• 01 - Principal Matters - Arch of Louisville (FY23-24)
• 02 - Black Male EDquity Network (FY23-24)
• 03 - Remix Education (FY23-24)
• 04 - Hill Pedagogies Services, Inc.
• 05 - Crazee 4 Bricks dba Bricks 4 Kidz (FY23-24)
• 06 - Louisville Counseling Associates (FY23-24)
• 07 - The Braid Bar (FY23-24)

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Invoice Report 07.10.23 - 07.30.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of July 10, 2023, through July 30, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Orders of the Treasurer - PO's by Department 07.10.23 - 07.30.23
• Orders of the Treasurer - PO's by Vendor 07.10.23 - 07.30.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of July 10, 2023, through July 30, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Vouchers 07.10.23 - 07.30.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of July 10, 2023, through July 30, 2023.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments 

• June 2023 - Financial Report (Unaudited)
• June 2023 - Notes & Analysis - (Unaudited)

Superintendent Martin Pollio recommends the Board of Education receive the attached unaudited Monthly Financial Report for period ended June 30, 2023.

This report is provided to the Board per JCPS Policy 04.36 Investments. 

Submitted by: Cordelia Hardin

Attachment

• QIR June 2023

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended June 30, 2023.

This is a report of donations and small grants submitted to the Board of Education on August 15, 2023.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report August 15 2023

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $55,615.10 to be used as stated in the attachment.

The Fresh Fruit and Vegetable Program increases elementary school children’s consumption of fresh fruits and vegetables and exposes students to new fruits and vegetables to improve healthy eating habits and help elementary schools create healthier food environments. Eligible elementary schools must have 50 percent or more of their students qualify for free/reduced price meals.  

The grant supports Vision 2020 strategies 1.1.3 and 2.1.3. Grant funds pay salary, benefit, equipment, supply, and administration costs. The grant does not obligate the District or schools financially, and there is no matching requirement.

Submitted by: Chris Perkins

Attachment

• Addendum-KDE Fresh Fruit and Vegetables
• Award Letter - Jefferson County - SY 23-24

Superintendent Martin Pollio recommends the Board of Education accept a Fresh Fruit and Vegetable Program Grant of $786,351 from the Kentucky Department of Education and authorize the superintendent to sign the attached addendum agreement.

Backside Learning Center works with JCPS to identify and serve students and their families who are experiencing homelessness. 

The original agreement was approved on February 7, 2023. This amendment will revise the time allocations for Backside Learning Center staff as follows:

• Bilingual Youth Case Manager - from 75% to 100%
• Youth Engagement and Academic Success Coordinator - from 25% to 75%
• Social Services Manager - from 15% to 25%

All other provisions in the Agreement remain the same.

Submitted by: Dr. John Marshall

Attachment

• MOA The Backside Leaming Center, Inc

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement Amendment with the Backside Learning Center, Inc. and authorize the superintendent to sign the same.

The terms of this partnership agreement follow the National Alliance of Concurrent Enrollment Partnerships(NACEP) standards of practice. This agreement also follows the SACS OCS accreditation standards forcredentialing adjunct faculty. This agreement complies with the Kentucky Dual Credit and Work ReadyScholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the Kentucky Higher Education Assistance Authority (KHEAA), which manages the Kentucky Dual Credit and Work Ready Scholarships. There is no finance cost. 

Submitted by: Robert Moore

Attachment

• MOA - Jefferson Comm & Tech College-Dual Credit

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between eligible JCPS High Schools and the Jefferson Community & Technical College (JCTC) for dual credit courses and authorize the superintendent to sign same.

A contract has been prepared for the purchase of 2.4667 acres located at 4931 Poplar Level Road between Sattich Properties #2, LLC and the Board of Education of Jefferson County, Kentucky for the purchase price of $255,840.

Pursuant to 702 KAR 4:050 the Kentucky Department of Education has given their preliminary approval to purchase this property.

The project directly supports strategy 3.1.1 of Vision 2020.

Attachment

• Sale and Purchase Agreement - 4931 Poplar Level Rd

Superintendent Martin Pollio recommends the Board of Education approve the Sale and Purchase Agreement for the Purchase of 4931 Poplar Level Road in the amount of $255,840.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has established an ongoing agreement with Bellarmine University regarding student placement. This is an amendment to that agreement to be effective for the 2023-2024 school year.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Student Placement - Bellarmine University

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Placement Agreement with Bellarmine University and authorize the superintendent to sign same.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has established an ongoing agreement with University of Kentucky regarding student placement. This is an amendment to that agreement to be effective for the 2023-2024 school year.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Student Placement Agreement - University of Kentucky - OT-PT

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Placement Agreement with the University of Kentucky and authorize the superintendent to sign same.

Kentucky Higher Education Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families.

Kentucky Campus Compact (KYCC) is a statewide coalition of college and university presidents that promote public and community service that develops citizenship skills, helps campuses forge effective community partnerships, and provides resources and training to integrate civic and community-based learning into the curriculum.

KHEAA will place a fully trained AmeriCorps College Coach in Iroquois, Southern, and Valley High Schools to serve as a full-time near-peer mentor for students.

KHEAA will provide regular, rotating oversight for AmeriCorps members to ensure they are engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about/utilize the resources available to help pay for education beyond high school.

Submitted by: Robert Moore 

Attachments

• MOU - KHEAA - KyCC - Iroquois HS
• MOU - KHEAA - KyCC - Southern HS
• MOU - KHEAA - KyCC - Valley HS

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on behalf of Iroquois, Southern, and Valley High Schools and authorize the superintendent to sign same.

Business U LLC will provide annual site licenses to the Business U platform and digital curriculum resources. 

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

• DPA Business U

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Business U, LLC for the Business U software platform and digital curriculum resources and authorize the superintendent to sign same.

FEV Tutor provides equitable access for students and teachers to directly aligned tiered supports with the Illustrative Mathematics and EL Education curricula through high leverage tutoring. FEV Tutor’s focus on coherent progression aligned with priority standards and tier I curricula through specific learning plans to meet the needs of individual students based on the standards currently being delivered in the classroom. These just in time supports allow teachers to maintain a student-centered approach to teaching tier I while building on foundational skills to reach mastery of the standards.

The purpose of this agreement is to delineate the operational guidelines for sharing data between FEV Tutor and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This agreement supports Vision 2020 Goals 1.1.7.

Submitted by: Dr. Terra Greenwell

Attachment

• DPA Focus Care, Inc. dba FEV Tutor

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Focus Care, Inc. dba FEV Tutor and authorize the superintendent to sign the same.

The Franklin Covey company provides social/emotional support for students in 25 schools in addition to leadership development and support. The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Dr. Terra Greenwell

Attachment 

• DSA Franklin Covey Client Sales Inc

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Franklin Covey Client Sales, Inc. and authorize the superintendent to sign same.

Frontline Technologies Group provides several different school administration software modules. Those include Human Resources Management System and Recruiting, Recruiting and Hiring, and Absence and Time modules. This allows for a centralized system the District can utilize to streamline Human Resources processes, as well as manage employee absences, substitutes, and time and attendance all in one software system. 

The goal of the Data Privacy Agreement (DPA) is to protect personally identifiable student/employee information and other regulated data exchanged between them as required by applicable laws and regulations, such as the Family Educational Rights and Privacy Act (FERPA), the Children's Online Privacy Protection Act (COPPA), and applicable state privacy laws and regulations. 

Potential costs to the District could include costs associated with compiling Confidential Data requested under this DPA and costs associated with electronic delivery of Confidential Data to the Provider.

This DPA shall be effective as of July 1, 2023, and shall continue for three years, terminating on June 30, 2026. 

Submitted by: Dr. Aimee Green-Webb

Attachment

• DPA - Frontline Technologies-HR

Superintendent Martin Pollio recommends the Board of Education approve the attached data privacy agreement with Frontline Technologies Group and authorize the superintendent to sign name.

The attached Data Privacy Agreement with Gammon Applications was approved on June 6, 2023. Due to a scanning error, one page was missing form the EXHIBIT B-SCHEDULE OF DATA. This item is being resubmitted with the full Exhibit B included. 

Submitted by: Robert Moore

Attachment 

• DPA Gammon Applications, LLC

Superintendent Martin Pollio recommends the Board of Education approve the attached Rivesd Data Privacy Agreement with Gammon Applications to include the complete Exhibit B and authorize the superintendent to sign same.

Newsela provides content at differentiated consumption levels along with integrated assessments via the Newsela website. 

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.  

Submitted by: Robert Moore

Attachment

• DPA - Newslea

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Newsela, Inc. and authorize the superintendent to sign same.

This amendment with Paper Education America, Inc. amends Exhibit A to add the following item to the Description of Services: Paper Reading. The amendment hereby removes Exhibit B and replaces it with the attached Exhibit B.

JCPS would like to amend the scope of services to add additional products which also requires the sharing of additional data fields.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Paper Education and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. 

Submitted by: Dr. Terra Greenwell

Attachment

• Amendment to DPA - Paper Education

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Data Privacy Agreement with Paper Education America and authorize the superintendent to sign same.

Rise Vision, Inc. will provide display licenses to show information utilizing the Rise Vision's web based digital signage platform.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

• DPA-Rise Vision Inc

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Rise Vision, Inc. and authorize the superintendent to sign same.

Snap Mobile, Inc. serves as an efficient platform for parents and schools to exchange information, share updates, address concerns, and collaborate on strategies to support student success. Two-way communication between families and schools is essential for establishing a strong partnership that benefits the overall educational experience of students. Snap Mobile also translates communication into over 50 languages to provide equity and accessibility to multilingual families. In facilitating transparent and open communication, Snap Mobile promotes involvement, increased sense of trust and engagement between families and schools.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Snap Mobile, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 Goals 3.2.1, 3.2.2, and 3.2.4

Submitted by: Dr. Terra Greenwell

Attachment

• DPA Snap! Mobile Inc

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Snap Mobile, Inc. and authorize the superintendent sign same.

This Memorandum of Agreement (MOA) sets forth the terms between Overseas Cowboy Films and Jefferson County Public Schools (JCPS) for the purpose of collaborating on the creation of a documentary that will highlight the history and the significant impact of Central High School’s Law Program. This documentary will also serve as a means to increase diversity within the legal profession.

There is no financial commitment associated with this MOA.

This MOA directly supports Vison 2020 strategies 1.1.2 Personalize learning, 1.1.3 Provide equitable access and 1.1.7 Eliminate achievement, learning, and opportunity gaps. It also aligns with our Future State Work of building action steps to strengthen the work around Workforce Leadership and Development.

Submitted by: Robert Moore

Attachment

• MOA - Overseas Cowboy Films

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Overseas Cowboy Filmsand authorize the superintendent to sign same.

The JCPS Technology Division, through the Chief Information Officer, hereby acknowledges that it has reviewed the Data Security and Breach Notification and Best Practices Guide, and continues to implement the best practices that meet the needs of the reasonable security of personal information of the district. Several new security measures have been implemented within the last year.

While 100 percent security represents a theoretical goal, the measures already implemented, and the ones that will be implemented, reflect both the importance of the system, and the resources available to protect it. Any initiative in support of this compliance that requires additional funding will be presented to the board in due course, in addition to the compliance acknowledgment will be presented to the board each year.

Submitted by: Dr. Kermit Belcher

• 2023-24 JCPS BOE Cybersecurity Presentation August 15

Superintendent Martin Pollio recommends the Board of Education receive a report on House Bill 5, Board Notification of Data Security Safeguards.

Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which includes recommended amendments to board policies based on changes from the preceding year to state and federal statutes and administrative regulations.

The attached document shows proposed amendments to Board policies from the 2023 Annual KSBA Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel.  Proposed new language is underlined, and proposed deletions are shown using strikethroughs. JCPS recommended new language is highlighted.

KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.

Except as noted, the Board Policy Committee reviewed these policies during its meeting on July 17, 2023.

Recommended by Human Resources Division

03.1234            Medical Leave (Certified)

03.2234            Medical Leave (Classified)

03.12322 AP.1   Family and Medical Leave Compliance

House Bill 13 AN ACT relating to Drivers Licenses

06.22               Bus Drivers' Responsibilities

03.211             Medical Examination

House Bill 32 AN ACT relating to classified school staff and declaring an emergency.

03.21               Hiring (Classified)

House Bill 319 AN ACT relating to teachers.

03.11               Hiring (Certified)

03.1231            Personal Leave (Certified)

03.1232            Sick Leave (Certified)

03.1236            Emergency Leave (Certified)

03.17                Discipline/Nonrenewal/Resignation by Employer (Certified)

03.2231            Personal Leave (Classified)

03.2236            Emergency leave (Classified)

03.272              Separation by Employee (Classified)

House Bill 331 AN ACT relating to the emergency medical preparedness of schools.

09.311              Safety (Athletics)

03.1161            Coaches and Assistant Coaches

03.2121            Nonteaching Coaches and Assistant Coaches

09.224              Emergency medical Treatment

05.4                  Safety

Senate Bill 7 AN ACT relating to the administration of payroll systems and declaring an emergency.

03.1211             Salary Deductions (Certified)

03.1211             Salary Deductions (Classified)                     

Senate Bill 229 AN ACT relating to child abuse.

09.227             Child Abuse

SB 247 AN ACT relating to transient public school students.                                   

09.11               School Choice System

Smith v. Bennett, 644 S.W.3d 516 (KY App. 2021)

 03.115             Transfer of Tenure

Added for First Reading After Board Policy Committee Meeting

03.122              Holidays and Vacation Leave (Certified)

03.222              Holidays and Vacation Leave (Classified)

Changes align policies with current District practice, clarifying that compensation for accrued vacation is made at the time an employee is no longer employed in an eligible position.

Submitted by: Kevin Brown

Attachment

• 2023 KSBA Policy Update Set #2 for 2nd Rdng Approval v2 08-15-2023

Superintendent Martin Pollio recommends the Board of Education adopt the attached revisions to Board policies.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 8 15 23 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Order #2023-137 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2023-138 - Motion Passed:  A motion to adjourn the August 15, 2023, meeting of the Jefferson County Board of Education at 8:14 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.