This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 9 26 23 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 26, 2023.

Order #2023-154 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 26, 2023. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the August 29, 2023, meeting are presented for your review and approval.

Attachment

• 8 29 23 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 29, 2023, meeting.

Order #2023-155 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 29, 2023, meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.

Jefferson County Public Schools is committed to providing a safe learning environment in our schools and broader district community. This work session will provide overview of our School Safety Officer implementation efforts in Jefferson County Public Schools. The overview will include; an introduction to our new Executive Administrator for Security and Investigations; an update on the staffing; an overview of next steps regarding systems analysis and adjustments; and our progress with the implementation of the policy and procedures related to the School Safety Officers and Jefferson County Police Department.

Submitted by: Dr. Katy DeFerrari

• SSO Update 9.26.23

This work session will provide the Board with an update on JCPS Transportation for the 2023-24 school year including current progress, strategic adjustments, preparations for early childhood, and considerations for future planning.

Submitted by: Chris Perkins

• Transportation Update 9_26_23

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

Order #2023-156 - Motion Passed:  A motion to approve the consent calendar minus: X. Recommendation for Approval of Updated 2023-24 Salary Schedules and Temporary Salary Adjustments for Continuity of Services Impacted by the Pandemic; Y. Recommendation for Approval of Preschool Transportation Allowance; AA. Adoption of Board Policies (First Reading) and Review of Administrative Procedure; and BB. Recommendation for Approval of Updated 2023-2024 School Calendar passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Order #2023-157 - Motion Passed:  A motion to approve consent calendar items: X. Recommendation for Approval of Updated 2023-24 Salary Schedules and Temporary Salary Adjustments for Continuity of Services Impacted by the Pandemic; Y. Recommendation for Approval of Preschool Transportation Allowance; AA. Adoption of Board Policies (First Reading) and Review of Administrative Procedure; and BB. Recommendation for Approval of Updated 2023-2024 School Calendar passed with a motion by Ms. Sarah McIntosh and a second by Mr. Joseph Marshall.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

• CERTIFIED LEAVES 9-26-23

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• PERSONNEL ACTIONS 9-26-2023

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

• Org Chart Summary 09 26 23

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• ADMINISTRATION 2023-09-26

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• CHIEF OF STAFF 2023-09-26

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• TECHNOLOGY 2023-09-26

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on September 26, 2023.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Chris Perkins 

Attachments

• APPROVED BY THE SUPERINTENDENT 9-26-23
• FIELD TRIPS 9-26-23

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

A contract has been prepared for the purchase of 6 acres located at 4911 Poplar Level Road between Marlene Elizabeth Fenton, Trustee of the David Lee Fenton & Marlene Elizabeth Fenton Revocable Trust Agreement and the Board of Education of Jefferson County, Kentucky for the purchase price of $468,000.

Pursuant to 702 KAR 4:050 The Kentucky Department of Education requires a separate BG-1 to be submitted for the cost of the property purchase and associated closing cost and legal fees.

The project directly supports strategy 3.1.1 of Vision 2020.

• BG-1 Property Purchase - 4911 Poplar Level Rd

Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for an estimated cost of $484,000 for the purchase of 4911 Poplar Level Road.

This project will consist of addressing the drainage issues around the building.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Liberty HS - Drainage Improvements

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Sabak, Wilson & Lingo, Inc. as the architect/engineer, and the BG-1 form for the Drainage Improvements at Liberty High School, for an estimated project cost of $200,000.

Jefferson County Public Schools Food Service Phase 41 scope includes upgrading equipment and fixtures to meet plumbing, MSD, Building, Fire, and Health codes. Depreciated equipment or equipment no longer in use will be replaced/removed and the upgraded kitchen design will assist with efficiency and accessibility of equipment used to prepare over 90,000 meals each day. The list of schools is attached.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

• BG-1 Food Service Phase 42
• BG-1 Food Service Phase 42 List of Schools

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of BCCLT, Inc. as the architect/engineer, and the BG-1 form for Food Service Phase 42 at Various Schools, for an estimated project cost of $766,655.

This project will consist of replacing the failing Exterior Insulation and Finish System (EIFS) wall system with metal panels.

On March 28, 2023, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 23-394.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on September 12, 2023.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Gheens Academy - EIFS Wall System Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Carlon Roofing & Sheet Metal, Inc. for Exterior Insulation and Finish System (EIFS) Wall System Replacement at Gheens Academy for the low base bid of $377,700; accept Alternates 1, 2, and 3 for a total bid of $647,800; and approve the attached revised BG-1 form for $724,000.

On November 15, 2022, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-025.

On April 25, 2023, the Board approved awarding a contract to Martin Flooring Company, Inc. as the low bidder.

Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Doss HS - Gym Wood Floor Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Flooring Company, Inc. for Gym Wood Floor Replacement at Doss High School for a total construction cost of $86,748.

On October 5, 2021, the Board of Education approved VBNA to prepare plans and specifications for Project 22-037.

On March 29, 2022, the Board approved awarding a contract to WPC Company, Inc. as the low bidder.

VBNA has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Doss HS - Health Science Renovation

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to WPC Company, Inc. for Health Science Renovation at Doss High School for a total construction cost of $437,255.58.

On June 22, 2021, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 22-005.

On March 8, 2022, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

K. Norman Berry Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Fern Creek HS - CTE Program Renovations

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Career and Technical Education Program Renovations at Fern Creek High School for a total construction cost of $1,202,958.78.

On December 14, 2021, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 22-040.

On April 12, 2022, the Board approved awarding a contract to Badgett Constructors, LLC as the low bidder.

Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

• BG-4 Various - Elevator Modernizations

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Badgett Constructors, LLC for Elevator Modernizations at Various Schools for a total construction cost of $717,077.73.

On June 22, 2021, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 22-032.

On March 29, 2022, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

K. Norman Berry Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Various - Security Vestibules Phase III

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Security Vestibules Phase III at Various Schools for a total construction cost of $477,000.

On March 28, 2023, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 23-398.

On May 23, 2023, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Wheatley ES - Security Vestibule

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Security Vestibule at Wheatley Elementary School (Hudson Middle School) for a total construction cost of $71,500.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 9-26-23

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

KRS 156.160 (2) allows the Kentucky Board of Education to grant waivers to regulations when appropriate justification is submitted in writing.     

702 KAR 4:090 Section 2(1) reads in relevant part “Prior to the execution of a proposed easement upon school property, the agreement shall be reviewed by the local district's board attorney. The reviewed agreement and an appraisal from a certified general real property appraiser commissioned by the school district and obtained in connection with the easement shall be submitted to the local board of education for its consideration.” The waiver requests that KBE waive the regulation requirement for the appraisal to be commissioned by the district, as the Louisville Water Company has already commissioned and submitted an appraisal for the easement.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends that the Board of Education grant approval to request a waiver from the Kentucky Board of Education regarding the Louisville Water Company purchasing an easement that runs along the property line of Fairdale High School.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.

Submitted by:  Edward D. Muns

Attachments

• *Competitive Negotiation, Bid Tabulations and Contract Renewals_09 26 23
• Competitive Negotiation for Branding & Design Services
• Diesel & Gasoline
• Public Safety Supplies & Uniforms (Percentage)
• SCNS Lunchroom Products (Warehouse Delivery) Supplement
• SCNS Lunchroom Supplies (School Delivery) (Supplement)
• T-Shirts (Mayors Cup)

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations and contract renewals.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Edward D. Muns

Attachments 

• List of Contracts 09.26.23
• 01 - Peace Education
• 02 - Family Scholar House
• 03 - Kevin Szawala dba Mr. Peace
• 04 - The Predictive Index
• 05 - Millstone Labs, LLC. dba CyberSafe Teens
• 06 - Pyramid Model Consortium
• 07 -The Louisville Leopard Percussionists
• 08 - Jearld Henry Smith
• 09 - Best College Match Foundation
• 10 - Academy Of Music Production Education & Development, Inc.
• 11 - Datatech Enterprises, Inc. ETAL; Datatech Smartsoft, Inc.
• 12 - The International Institute for Restorative Practices (IIRP)
• 13 - KCCW, LLC dba Central Creativity
• 14 - Wipfli, LLP.
• 15 - Nathan Harman DBA Your Life Speaks

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2023, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Edward D. Muns

Attachment

• Summary of Professional Services Contracts 09.26.23

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Edward D. Muns

Attachment

• Monthly Financial Report - July 2023
• Notes & Analysis - July 2023

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended July 31, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Invoice Report 08.14.23 - 09.10.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of August 14, 2023, through September 10, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachments

• Orders of the Treasurer - PO's by Department 08.14.23 - 09.10.23
• Orders of the Treasurer - PO's by Vendor 08.14.23 - 09.10.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of August 14, 2023 through September 10, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Vouchers 08.14.23 - 09.10.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of August 14, 2023 through September 10, 2023.

This calendar includes activities and deadlines for action by the Board, superintendent, and District staff and is in compliance with Fiscal Management Policy 04.1 Budget Planning and Adoption.

This process will enable the Board and Superintendent to receive input from many sources to assist in making major decisions on the budget for fiscal year 2024-25.

Submitted by: Edward D. Muns

• Comprehensive Financial Calendar 2023-24

Superintendent Martin Pollio recommends the Board of Education approve the attached Comprehensive Financial Planning Calendar for Fiscal Year 2024-25.

Once approved by the Jefferson County Board of Education, the Working Budget will be submitted to the Kentucky Board of Education for approval as required by KRS 160.470. This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Edward D. Muns

Attachment

• Working Budget Presentation
• Working Budget Report

Superintendent Martin Pollio recommends the Board of Education approve the attached Working Budget for Fiscal Year 2023-24.

This is a report of donations and small grants submitted to the Board of Education on September 26, 2023.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report September 26 2023

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $99,021.05 to be used as stated in the attachment.

The following schools had teachers or administrators receive a Baird Excellence Award.  The award funds can be used for professional development, classroom or school supplies, or other initiatives developed by the recipient during the 2023-24 school year.

Ballard High ($1000); Bates Elementary ($1000); Brandeis Elementary ($1000); Breckinridge Franklin Elementary ($2000); Butler Traditional High ($2000); Crosby Middle ($1000); Echo Trail Middle ($1000); Fairdale High ($1000); Fern Creek Elementary ($1000); Grace James Academy ($2000); Martin Luther King, Jr. Elementary ($1000); Medora Elementary ($1000); Meyzeek Middle ($2000); Phoenix School of Discovery ($1000); Price Elementary ($1000); Ramsey Middle ($1000); Southern High ($2000); Valley High ($1000); Western Middle ($2000); Westport Middle ($1000); Chief of Staff's Office ($1000); ECE Department ($3000); District Health Service ($1000); Schools ($1000).

Submitted by: Edward D. Muns

• 2023 Baird Excellence Awards Program (Final)

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $32,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Through the Kentucky Department of Education, Individuals with Disabilities Education Act (IDEA) provides the District with funds for students with disabilities.

IDEA Preschool funds are appropriated by Congress and are intended to support services for infants, toddlers, and preschool students and their families.

The FY22 funds must be spent between September 1, 2021, and September 30, 2023. The FY23 funds must be spent between July 1 and September 30, 2024.

Funds will pay for salaries, fringe benefits, supplies, materials, and professional development to support Preschool programs.

Submitted by: Kim Chevalier

Attachment

• Amount of Preschool Increase 2021-22 2022-23
• IDEA Preschool Allocation Small Increases for_ 2021-22; 2022-23; and 2023-24

Superintendent Martin Pollio recommends the Board of Education accept the increase in funding for FY22 and FY23 in IDEA Preschool Funds totaling $33,723 from the Kentucky Department of Education.

Through the Kentucky Department of Education, Individuals with Disabilities Education Act (IDEA) provides the District with funds for students with disabilities.

IDEA funds are appropriated by Congress and are intended to support early intervention and special education services for infants, toddlers, children, and youth with disabilities and their families.

These funds must be spent between July 1, 2023, and September 30, 2025.

Funds will pay for salaries, fringe benefits, supplies, materials, professional development, and extended learning for students.

Submitted by: Kim Chevalier

Attachment

• KDE Award Notice - FY24 IDEA Basic & Preschool

Superintendent Martin Pollio recommends the Board of Education accept FY23 IDEA Funds totaling $28,421,024 from the Kentucky Department of Education.

The Kentucky Department of Education awarded Family and Children’s Place (FCP) a 21^st Century Community Learning Center (21^st CCLC) grant in partnership with Meyzeek Middle School. 21^st CCLC programs provide academic, artistic, and cultural enrichment for students after school and during the summer.

Submitted by: Robert Moore

Attachment

• MOA-Family and Children's Place Inc. -08.23.2023

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $21,944 from Family and Children’s Place and authorize the superintendent to sign the attached agreement.

Louisville Metro Government, through the attached Grant Agreement, will provide funding totaling $159,000 to serve youth experiencing or at risk of homelessness. The salary of three community liaisons will be paid 71.5 percent by the Louisville Metro grant and 28.5 percent by District funds. Students from across the county will be served at three Community School sites. Community Liaisons will link students with afterschool academic programming, organize ACT preparation events, assist students in completing FAFSAs, connect students with  dual credit, workplace learning, or job training experiences, and assure student referrals to appropriate district supports as well as community health and human services.

The period of performance is July 1, 2023, through June 30, 2024. A match of $63,391 will be provided by the Diversity, Equity and Poverty Division.

The project directly supports Vision 2020 strategy 1.1.3.

Submitted by: Dr. John Marshall

Attachment

• GRANT-Louisville Metro-Office of Res. & Comm. Services

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $159,000 from the Louisville Metro Government Office of Resilience and Community Services and authorize the superintendent to sign the attached agreement.

With the Black Educators Initiative, the National Center For Teacher Residencies in partnership with Jefferson County Public Schools Louisville Teacher Residency, intends to recruit and retain black educators to better serve the needs of students and their communities. Research on this initiative will capture emerging practices that can inform national efforts to that end. 

The period of the agreement is July 1, 2023, through June 30, 2024.

Submitted by John Marshall

• Agreement-Black Educators Initiative

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $50,000 from the National Center for Teacher Residencies and authorize the superintendent to sign the attached agreement.

A contract has been prepared for the sale of real property located at 4501 Lochridge Parkway between the Board of Education of Jefferson County, Kentucky, and MRC Development Group, LLC for the purchase price of $840,000. The sale of this property will relieve liabilities from the Board of Education.

On June 6, 2023, the Board of Education approved the property to be considered surplus to the educational program needs of the district.

On August 5, 2023, a public auction was held for the property with the high bidder being MRC Development Group, LLC. 

Pursuant to 702 KAR 4:090 the Kentucky Department of Education has given their preliminary approval for property disposal – disposition (sale). This sale is contingent on final approval by KDE.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• _Sale And Purchase Agreement 4501 Lochridge Pkwy

Superintendent Martin Pollio recommends the Board of Education approve the Sale and Purchase Agreement for the Property Disposal – Disposition (Sale) of 4501 Lochridge Parkway in the amount of $840,000.

A contract has been prepared for the sale of real property located at 3833 Hale Avenue between the Board of Education of Jefferson County, Kentucky, and West End Women’s Collaborative Inc. for the purchase price of $3,000. The sale of this property will relieve liabilities from the Board of Education.

On June 6, 2023, the Board of Education approved the property to be considered surplus to the educational program needs of the district.

On July 29, 2023, a public auction was held for the property with the high bidder being West End Women’s Collaborative Inc. 

Pursuant to 702 KAR 4:090 the Kentucky Department of Education has given their preliminary approval for property disposal – disposition (sale). This sale is contingent on final approval by KDE.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Sale and Purchase Agreement - 3833 Hale Ave

Superintendent Martin Pollio recommends the Board of Education approve the Sale and Purchase Agreement for the Property Disposal – Disposition (Sale) of 3833 Hale Avenue in the amount of $3,000 and authorize the superintendent sign same.

A contract has been prepared for the purchase of 6 acres located at 4911 Poplar Level Road between Marlene Elizabeth Fenton, Trustee of the David Lee Fenton & Marlene Elizabeth Fenton Revocable Trust Agreement and the Board of Education of Jefferson County, Kentucky for the purchase price of $255,840.

Pursuant to 702 KAR 4:050 the Kentucky Department of Education has given their preliminary approval to purchase this property.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Sale and Purchase Agreement - 4911 Poplar Level Rd

Superintendent Martin Pollio recommends the Board of Education approve the Sale and Purchase Agreement for the Purchase of 4911 Poplar Level Road in the amount of $468,000.

This Memorandum of Agreement with American University is part of a previously Board-approved research grant from the National Association of School Nurses to study the cost-effectiveness of school nursing practices implemented in JCPS.

Submitted by Dr. Katy DeFerrari

Attachment

• MOA American University

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with American University and authorize the superintendent to sign same.

The purpose of this Memorandum of Understanding (MOU) is to develop and expand a multi-faceted partnership between Jefferson County Public Schools and Bellarmine University. Specifically, this MOU outlines a variety of initiatives that are mutually understood to support a high-quality, post-secondary educational experience for respective JCPS affiliates at Bellarmine University.

Establishment of this partnership will provide:

• JCPS employees the opportunity to excel academically and professionally, and contribute as leaders across the entire school district and in the larger local community; 

• opportunities for both Bellarmine University and JCPS leadership and staff to address challenges and obstacles that employees may face related to career advancement through college enrollment; 

• structured engagement for related programming, efforts and initiatives that are designed to prioritize workforce training and development opportunities specifically for K-12 employees/educators;

• a collaborative framework to ensure that insufficient financial and/or personal support does not hinder access, admission, or persistence in pursuit of credential completion

Submitted by: Dr. Aimee Green-Webb

Attachment

• MOA Bellarmine University

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Bellarmine University and authorize the superintendent to sign same.

The terms of this partnership agreement follow the National Alliance of Concurrent Enrollment Partnerships (NACEP) standards of practice. This agreement also follows the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) accreditation standards for credentialing adjunct faculty. This agreement complies with the Kentucky Dual Credit and Work Ready Scholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the Kentucky Higher Education Assistance Authority (KHEAA), which manages the Kentucky Dual Credit and Work Ready Scholarships. There is no cost with this agreement. 

Submitted by: Robert Moore

Attachment

• MOA Bluegrass Community & Technical College

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between eligible JCPS High Schools and the Jefferson Community & Technical College (JCTC) for dual credit courses and authorize the superintendent to sign same.

Dual Credit personnel from Elizabethtown Community and Technical College (ECTC) have worked with the principal, administrators, and teachers at JCPS high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. The terms of this partnership agreement follow the National Alliance of Concurrent Enrollment Partnerships (NACEP) standards of practice. This agreement also follows the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) accreditation standards for credentialing adjunct faculty. This agreement complies with the Kentucky Dual Credit and Work Ready Scholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the Kentucky Higher Education Assistance Authority (KHEAA), which manages the Kentucky Dual Credit and Work Ready Scholarships.

Submitted by: Robert Moore

Attachment

• MOA Elizabethtown Community and Technical College

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Elizabethtown Community & Technical College (ECTC) for dual credit courses and authorize the superintendent to sign the same.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with Liberty University regarding student placement. This is an amendment to that agreement to be effective for the 2023-2024 school year.

Student Placement Agreements permit counseling students to engage in supplementary instructional activities and clinical learning experiences with JCPS students under the direction and supervision of the professional administrative and teaching staff of the District.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Student Agreement-Counseling-Liberty University

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Counseling Student Placement Agreement with Liberty University and authorize the superintendent to sign same.

Louisville/Jefferson County Metro Government has awarded an External Agency Grant to the Lou Tate Foundation, Inc. DBA Little Loomhouse. Little Loomhouse will use some of the grant funds to provide arts residencies at Pleasure Ridge Park High School, along with Kenwood and Wilkerson Elementary Schools. 

The Little Loomhouse is a fiber arts education organization whose mission is to continue the legacy of founder Lou Tate, a master weaver, by educating students of all ages about the history of weaving and textile arts. 

The residencies will be provided at no cost to the schools. The Principals at each school have approved the arts residencies. The period of performance is September 27, 2023, through June 30, 2024. There is no commitment required from the District beyond the period of performance.

Submitted by: Robert Moore

Attachment

• MOA-The Lou Tate Foundation

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the Lou Tate Foundation, DBA Little Loomhouse, and authorize the superintendent to sign the same.

The Louisville Metro Department of Public Health and Wellness is providing funding to purchase COVID-19 tests and to help increase the District's capacity to test staff, faculty, students, and families.

The Amendment extends the termination date from June 30, 2023, to October 31, 2023, and there is no obligation for the District beyond the end date of the grant agreement.

Submitted by: Dr. Katy DeFerrari.

• Amend-Louisville-Jefferson County Metro Government

Superintendent Martin Pollio recommends the Board of Education approve the attached Grant Agreement Amendment with the Louisville Metro Department of Public Health and Wellness and authorize the superintendent to sign same.

Jefferson County Public Schools, Adult Education Department, will become an Official GED Testing Site through Pearson Vue. The attached Memorandum of Agreement formalizes the collaborative efforts by delineating the roles and responsibilities of both parties.

This partnership aligns with Vision 2020 strategies 1.1.1, 1.1.3, 1.1.5, and 1.1.7 by providing students, parents, and community members with support in connecting to the best educational pathway.

Submitted by: Robert Moore

Attachment 

• Pearson VUE Authorized Center Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with Pearson VUE and authorize the superintendent to sign the same.

The District has been awarded grant funding from the Wallace Foundation to continue the comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring a district’s vision of equity to fruition. The initiative seeks to benefit participating districts and yield broadly applicable approaches that other districts can adapt to their own contexts.

The Wallace Foundation requires the state education agency and two universities to be part of this initiative and, per the grant agreement, provide a specific amount of funding for each entity.

This project directly aligns with the Racial Equity Plan and strategies 2.2.1 and 2.2.4 in Vision 2020.

Submitted by: Robert Moore 

Attachment

• MOA Kentucky Department of Education-9.12.2023.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.

Simmons College of Kentucky provides appropriate Dual Credit courses to all JCPS high school students and high schools participating in the Dual Credit Program.

The terms of this partnership agreement follow the National Alliance of Concurrent Enrollment Partnerships (NACEP) standards of practice. This agreement also follows the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) accreditation standards for credentialing adjunct faculty. This agreement complies with the Kentucky Dual Credit and Work Ready Scholarship Programs and includes negotiated points outlined in the Postsecondary Partner Institution (PPI) agreement with the Kentucky Higher Education Assistance Authority (KHEAA), which manages the Kentucky Dual Credit and Work Ready Scholarships.

Submitted by: Robert Moore

Attachment

• MOA-Simmons College Of Kentucky

Superintendent Pollio recommends that the Board of Education approve the attached Memorandum of Agreement with Simmons College of Kentucky for dual credit courses and authorize the superintendent to sign the same.

JCPS has been awarded grant funding from the Wallace Foundation to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring a district's vision of equity to fruition. The initiative seeks to benefit both participating districts and yield broadly applicable approaches that other districts can adapt to their own contexts. The Wallace Foundation requires university partners to be part of this initiative. JCPS and Spalding, through the College of Education, desire to engage in the Project to develop a comprehensive, equity-centered pipeline for school and district leaders.

Submitted by: Robert Moore

Attachment

• MOA Spalding University

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Spalding University as part of the Wallace Foundation equity-centered pipeline for school and district leaders and authorize the superintendent to sign same.

This Facilities Use Agreement with the University of Louisville grants permission to use the facilities for its event and conference services.

The primary purpose of this agreement is to acquire a meeting location for school counselor meetings. The University of Louisville location provides a central location for the meetings. Comprehensive school counseling training and development is necessary for school counselors to ensure consistency throughout the District.

Submitted by: Dr. Katy Deferrair

Attachment

• Rental Agreement - University of Louisville - Jan 2024 Counselor Meeting
• Rental Agreement - University of Louisville - April 2024 Counselor Meeting

Superintendent Martin Pollio recommends the Board of Education approve the attached Rental Agreement with the University of Louisville and authorize the superintendent to sign same.

The University of Louisville through the College of Education and Human Development’s Educational Leadership, Evaluation, and Organizational Development Department is proposing a collaborative classroom-based action research project at the Marion C. Moore School to find out more about how middle school students build their skills as scientists and how they learn about the environment and climate change within their own community and around the world.

Learning more about how students come to understand these processes will allow teachers and researchers to improve the way we teach about climate change and environmental issues and engage students as citizen scientists and critical thinkers.

There is no charge to the District for this program.

Submitted by: Robert Moore

Attachment

• MOA University of Louisville Research Foundation, INC.

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville College of Education and Human Development and authorize the superintendent to sign the same.

JCPS has been awarded grant funding from the Wallace Foundation to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring the District's vision of equity to fruition. The initiative seeks to benefit both participating districts and yield broadly applicable approaches that other districts can adapt to their own contexts. The Wallace Foundation requires university partners to be part of this initiative. JCPS and the University of Louisville through the College of Education, desire to engage in the Project to develop a comprehensive, equity-centered pipeline for school and district leaders.

Submitted by: Robert Moore

Attachment

• MOA - UofL - Wallace Foundation

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville as part of the Wallace Foundation equity-centered pipeline for school and district leaders and authorize the superintendent to sign same.

Young Authors Greenhouse (YAG) will partner with Jefferson County Public Schools interested in implementing its writing program. YAG will work with students to write and publish poetry and creative non-fiction. YAG will provide student authors with two copies of their published materials, and provide an end-of-program celebration. 

The period of performance is September 27, 2023, through June 30^, 2024. There is no required commitment from the District beyond the period of performance.

Submitted by: Robert Moore

Attachment

• MOA Young Authors Greenhouse (YAG)

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the Young Authors Greenhouse and authorize the superintendent to sign the same.

The Big Brothers Big Sisters of Kentuckiana is a School to Work platform that is based on a one-to-one, developmental mentoring program designed to support students through: workplace exposure and career awareness, basic pre-employment skills, support in setting goals for career paths, and resilience building.

All procedures and processes will be FERPA compliant.

The program directly aligns with Vision 2020 Strategy 1.1.3 Provide Equitable Access: Develop and improve systems and practices to recognize student strengths and to provide equitable access to engaging learning opportunities, supports, and resources.

Submitted by: Robert Moore

• MOA - Big Brothers Big Sisters Of Kentuckiana

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Big Brothers Big Sisters of Kentuckiana and authorize the superintendent to sign same.

This Data Privacy Agreement with CutTime details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA Compliant. Period, scope, and protections are also outlined in the attached agreement.

This initiative aligns with Vision 2020 strategy 1.1.3 provide equitable access, strategy 1.1.7 eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Terra Greenwell

Attachment

• DPA - CutTime

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with CutTime (Music Software) and authorize the superintendent to sign same.

The attached Data Privacy Agreement (DPA) with Lexia Learning amends the compensation field to allow for purchases by a wider array of JCPS divisions and to allow central office divisions to purchase licenses on behalf of multiple schools;

Lexia English is a K-8 English Language Development (ELD) learning program that will provide multilingual learners additional opportunities to practice their speaking and listening skills through the content of math, science, social studies, and general knowledge/biographies. The program provides instructional resources and lessons to extend students’ practice and generates data for teachers to monitor their students’ progression in ELD.

Funding is allocated to support this resource in the 2023-24 school year. This initiative aligns with Vision 2020 strategy 1.1.3 provide equitable access, strategy 1.1.7 eliminate achievement, learning, and opportunity gaps.

This DPA details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA Compliant. Period, scope, and protections are also outlined in the attached agreement. Lexia Learning Software is designed to enhance core English Language Arts instruction for non-proficient readers.

Submitted by: Dr. Terra Greenwell

Attachment

• DPA Amendment _ LEXIA LEARNING

Superintendent Martin Pollio recommends the Board of Education approve the attached revision to the Data Privacy Agreement with Lexia Learning and authorize the superintendent to sign same.

Merlyn Mind's Symphony Classroom solution combines hardware, Al services, and software to support teachers in their classrooms. The Symphony Classroom Al Hub is the central classroom device through which a digital assistant called Merlyn provides teachers with the ability to open and operate applications (like web browsing and presentations) and use other classroom technology (like laptops and monitors/smart boards) without being in front of their computer.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Merlyn Minds and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 strategy 3.1.1 - Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DPA-Merlyn Mind

Superintendent Martin Pollio recommends the Board of Education approve the attached data protection agreement with Merlyn Minds and authorize the superintendent sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between n2y LLC and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Kim Chevalier

Attachment

• Contract- N2Y, LLC-08.24-2023

Superintendent Martin Pollio recommends that the Board of Education approve the attached data privacy agreement with n2y LLC and authorize the superintendent sign same.

NCS Pearson, Inc. will provide approved software licenses to Jefferson County Public Schools (JCPS) for administering the Naglieri Nonverbal Ability Test 3rd Edition ( NNAT3), used for Gifted and Talented General Intellectual Ability identification.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party.  Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate.  

All procedures and processes will be Family Educational Rights and Privacy Act (FERPA) compliant.  Period, scope, and protections are also outlined in the attached Agreement.

Submitted by: Dr. Dena Dossett

Attachment

• DPA-NCS PEARSON

Superintendent Martin Polio recommends the Board of Education approve the attached Data Privacy Agreement with NCS Pearson, Inc. and authorize the superintendent to sign the same.

Renaissance Learning, Inc. is providing educational digital services to the District. 

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. This software supports student literacy and aligns with standards.

Submitted by: Robert Moore

Attachment

• DPA-Renaissance Learning Inc

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Renaissance Learning Inc. and authorize the superintendent to sign same.

NoRedink Corporation is providing educational digital services to the District.

This software supports the execution of a school’s Response to Intervention implementation by providing communication, scheduling, and tools to admins, teachers, and students.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.  

Submitted by: Robert Moore

Attachment

• DPA NoRedink Corp

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with NoRedInk Corporation and authorize the superintendent to sign same.

Article 27 Compensation Schedules (July 2023) of the attached Memorandum of Agreement with the Jefferson County Teachers Association (JCTA) state that the compensation for teachers providing Transportation Services (monitor, driver, supervision, activity bus) is to be $25 per hour. The parties agree that the compensation for serving as a substitute bus driver will be a teacher’s hourly rate.  All other transportation support-related duties will remain at the $25 per hour rate.

Submitted by: Dr. Aimee Green-Webb

• JCTA MOA Bus Driving at Hourly Rate

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association and authorize the superintendent sign same.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD292 and SSD293 rather than by name.

Student SSD292 has a medical condition, with proper physician documentation, which requires a 3 hour school day, three days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD293 has a medical condition, with proper physician documentation, which requires a 4 hour school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Superintendent Martin Pollio recommends the Board of Education approve the attached Shortened School Day request for two ECE students.

This annual Technology Activity Report details the spending of Kentucky Education Technology System (KETS) funds and other funds on technology. The report details how much money was spent on workstations, printers, file servers, software, hardware, network, personnel, and maintenance.

The Kentucky Department of Education (KDE) requests this information in order to compare how the district is spending money in relation to the money received through the Kentucky School Facilities Construction Commission Education Technology Funding Program.

Once this report is approved by the Board, KDE will send the Offer of Assistance indicating the amount of funding the district will receive for KETS.

The project directly supports strategy 3.3.3 of Vision 2020.

Submitted by: Dr. Kermit Belcher

Attachments

• Technology Activity Report 2023

Superintendent Martin Pollio recommends the Board of Education approve the attached Fiscal Year 2023 Technology Activity Report.

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.

Board Member James Craig will travel to Washington, DC for the NSBA Equity Symposium being held on January 27, 2024.

Estimated Expenses:

• Registration Fee: $450
• Hotel and Airfare Expenses: $1,300
• Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
• Meals: Reimbursed at District per diem rate

Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses incurred by Board Member James Craig to travel to Washington, DC for the NSBA Equity Symposium being held on January 27, 2024.

The attached updated document is recommended for approval to establish the District’s salary schedules for the 2023-24 school year. 

Approval of this recommendation will authorize staff to extend the applicable salary schedules to District employees effective September 30, 2023.  

The following updates are being submitted for approval.

Salary Schedule IB

• Adding Special Needs Transportation Assistants in Job Class Code 8824 to the Challenging Bus Stipend Pay and adding two new stipend levels for additional challenges. The Challenging Bus Stipend pay will be $5.00 per hour for one challenge, $7.50 for two challenges, or $10 per hour for three challenges.

JCTA Extra Service Rates & Temporary Salary Adjustments for 2023-24

• Updating the Teachers JCTA Extra Service $25 per hour Transportation Support pay to remove bus driving duties and add Bus Driving to be paid at the teacher’s hourly rate per the MOA submitted for Board approval.
• Updating the Temporary Salary Adjustments for 2023-2024 regarding the Teachers JCTA Extra Service Transportation Support pay rates from $25.00 per hour to hourly rate per the MOA submitted for Board approval, and clarification that wages paid for bus driving are not subject to TRS withholding.

Submitted by:  Edward D. Muns

Attachment

• 2023-24 Salary Schedules 09.26.23

Superintendent Martin Pollio recommends the Board of Education approve the attached updated 2023-24 Salary Schedules and Temporary Salary Adjustments.

Approval of this recommendation will authorize the District to pay parents/guardians an allowance for providing alternative transportation to their student’s school on calendar Preschool days. The allowance will compensate parents for this service and allow Preschool classes to open while not straining our Transportation system.

The allowance will be $5 per day attendance for parents/guardians transporting their registered student(s) to a JCPS Preschool. The parent will be contacted after the start of classes on September 26, 2023, to sign up for the stipend. Bus transportation is available for Exceptional Child Education (ECE) students whose parents/guardians do not choose this option.

The allowance rate is based on an estimated travel distance of 5.8 miles per day each way times the JCPS approved mileage rate of $.44 per mile. The reimbursement will be paid approximately fifteen days after the end of each calendar month Preschool is in session.

Submitted by: Edward D. Muns

Superintendent Martin Pollio recommends the Board of Education approve paying parents an allowance for transporting their Preschool students to their school.

The approval of Treasurer is in accordance with KRS 160.560.

J. Cordelia Hardin served as Treasurer for the Jefferson County Board of Education until her retirement effective September 1, 2023.

Submitted by: Kevin Brown 

Superintendent Martin Pollio recommends the Board of Education elect Edward D. Muns Treasurer for Fiscal Year 2023-24

The Board Policy Committee reviewed these policies and administrative procedure during its meeting on September 18, 2023, which were recommended for amendment by District staff.

Board Policies

09.444         Emergency Medical Treatment

09.427         Student Dress Code

09.436         Search and Seizure

Administrative Procedure

09.436 AP.1 Search and Seizure Process/Weapons Detectors

Submitted by: Kevin Brown

Attachment

• 09-26-2023 Board Policies and Administrative Procedure

Superintendent Martin Pollio recommends the Board of Education receive the attached of Board Policies for first submission and reading and receive for review the attached administrative procedure.

The 2023-2024 Calendar was approved by the Board on November 29, 2022. School closures on August 10^th, 11^th, 14^th through 17^th for K-8 students and an additional day (8/18) for high school students necessitates an adjustment to the previously approved school calendar. District staff collected valuable feedback from the community, employees, and union partners. The recommended adjustment will maintain all required pupil and employee days without lengthening the end of the school year.

Submitted by: Dr. Aimee Green-Webb

• DRAFT 23-24 Employee Calendar 2023-08-26
• DRAFT 23-24 Parent Calendar 2023-08-26

Superintendent Martin Pollio recommends the Board of Education approve the attached updated 2023-2024 calendar.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2023-158 - Motion Passed:  A motion to adjourn the September 26, 2023, meeting of the Jefferson County Board of Education at 8:21 p.m. passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.