Welcome to the November 27, 2018, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

11 27 18 JCBE Meeting Audio

Please join us for our traditional moment of silence.

• 11 27 18 Meeting Notice
• Opening Activities
• 11 27 18 Agenda

Please join us for the Presentation of Colors presented by Seneca High School Marine Corps JROTC Color Guard and The Pledge of Allegiance led by District 2 elementary school students.

The JCPS Vision Statement will be read by District 2 middle school students.

• JCBE Vision Statement - Swahili

Video Montage of District 2 Schools

The Atherton High School Theatre Department will present "The Lion, the Witch and the Wardrobe" Nov. 29 through Dec. 2. This is the school's first major production of the 2018-19 year. Everything you will see in the production - from lighting and sound to the scenery, props and costumes, were all created and designed by students. In all, 50 students are involved with this production. Tonight, students Chase Lindsey and Lexi Flowers are performing a two-minute scene from the play.  

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for November 27, 2018.

Order #261 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for November 27, 2018. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. Chris Brady.

The Seneca High Pre-Law program helps prepare scholars for college and career goals through the use of mock trials, among other project-based learning activities.

Scholars participate in a mock trial in each of the program’s six course offerings. They review evidence, decide how they want to present their case to the jury and write openings, witness questions, and closings. They also study evidence law so that they can object to their opponent’s case. Every trial is performed differently, depending on the opponent, so scholars must learn to think on their feet. Seneca's mock trials are performed in the Ellen B. Ewing Courtroom which is equipped with the same audio-visual recording equipment as all courthouses in Kentucky.

Today’s presentation is performed by the RedMocks, Seneca’s competitive mock trial team. In 2017, the RedMocks were ranked fourth in Kentucky. Scholars Ruth Amaya, Alain Cuza Rodriguez, Blake Lawson, and Shanna Terry will perform a cross-examination of witness Sam Griffith in the case of State v. Griffith. Sam has been charged with murdering her husband. 

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Seneca High School students.

Hawthorne Elementary's Dual Language Spanish Immersion Program is designed to provide a daily Spanish immersion experience that prepares students to read, write, and speak proficiently in Spanish. Students in kindergarten through fifth grade receive daily math and science instruction in Spanish. Other content areas are taught in English. Students also benefit from cultural enrichment in a Spanish arts class, which combines the arts with Spanish language and culture learning. 

Tonight, you will hear from students AnnaLee Minteer, Mya Derricks, Namari Murdoch, and Nya Patton who will explain what the program entails in both English and Spanish. They will also explain how learning Spanish has made a difference in their lives. 

Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Hawthorne Elementary School students.

Goldsmith Elementary School features the International and Cultural Studies Program. Last year, fifth graders Aaron Krausen and Harold Castillo participated in a school-wide writing prompt questioning whether they believe that Kentucky should be a welcoming state for immigrants and refugees.

As part of the prompt, students address their letters to Kentucky lawmakers and many have very personal reasons for writing. Aaron wrote his piece and was inspired by his friend and classmate Harold, who had come to the state as a refugee.

Many Goldsmith students have similar journeys and we believe that the background of our students strengthens the fabric of our school. Aaron was able to place his piece in his JCPS Backpack of Skills and was featured on local media for being the first student to do so.

Tonight, Aaron and Harold will share portions of their work and how they created the assignment.

Submitted by: Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Goldsmith Elementary School students.

Last year, Barret Traditional Middle School created Barret Cares, a strategic community service and outreach program that uses the time, talent, and treasure of the Barret community to serve and assist those in need.

The mission of Barret Cares is to teach students compassion, tolerance, and unity through service to others.

During the 2017-18 year, Barret conducted over 15 school-wide service projects totaling over 12,000 volunteer hours. They supported and partnered with seven non-profit organizations.

In addition, seventh and eighth grade students visit Engelhard and Wilder Elementary Schools twice a year to mentor the younger students.

Tonight, students Caden Allen and Reagen Bishop will explain how this program is making them globally and culturally competent citizens. 

Submitted by: Renee Murphy 

• Barret Cares Board Presentation

Superintendent Martin Pollio recommends the Board of Education recognize and receive a student demonstration of learning from Barret Traditional Middle School Students.

The JCPS Newcomer Academy serves roughly 500 students who are beginning English speakers in grades six through ten. Most students at the Newcomer Academy are in their first year of instruction in an American school, and many have had limited or interrupted educational experiences in their native countries.

In Eric Bookstrom's Arts & Humanities class, students spend a lot of time discussing art as a way to communicate, especially for sharing emotions.  

At the beginning of this school year, students participated in an entry activity for their class project entitled, "What We Left Behind." They were given a 4 X 4-inch piece of paper to illustrate the things or people they left behind in their home country. The result was a powerful patchwork-like panel that hung on the classroom’s front wall - filled with different memories.

Students concluded the class project with dance, music, theater, or visual art to answer the essential question "How does it feel to leave home?"

Tonight, students Julio Rodriguez Galicia, Juan Carlos Ramos Vega, and Robnielys Delgado Zapata will share with you how this project not only helped them cope with moving to a new country but also gave them hope for the future.

Submitted by: Renee Murphy 

https://docs.google.com/presentation/d/19QmCoe-jWeNJ4WsbuJZNZPDxB0AuCdXk5iYgq1A2-LU/edit?usp=sharing

Superintendent Martin Pollio recommends the Board of Education receive the recognition and student presentation from Newcomer Academy.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 11 27 18 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 27, 2018.

Order #262 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 27, 2018. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Lisa Willner.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the November 13, 2018, regular meeting are presented for your review and approval.

Attachment

• 11 13 18 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 13, 2018, regular meeting.

Order #263 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 13, 2018, regular meeting. The recommendation passed with a motion by Mrs. Stephanie Horne and a second by Mr. Chris Brady.

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

The Board approved the 2019 Board Meeting Schedule on November 13, 2018. The schedule establishes two types of Regular Board meetings: Board Business Meetings and Board Work Session Meetings. To assist with planning, the schedule also sets forth meeting dates for Board Retreats and Board Public Forums.

Based on the new Board Meeting Schedule, District leadership and staff have developed a draft 2019 Board Agenda Planning Calendar that incorporates annual cycles of Board activities; established quarterly reports; and District priorities for review, discussion, and action. The Board will have an opportunity to review and offer input regarding the draft Board Agenda Planning Calendar.

Submitted by: Amy Dennes

• Planning Calendar Presentation
• 11 27 18 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education accept a report regarding the Draft 2019 Board Agenda Planning Calendar.

Order #264 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education accept a report regarding the Draft 2019 Board Agenda Planning Calendar. The recommendation passed with a motion by Dr. Lisa Willner and a second by Mrs. Stephanie Horne.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for November 27, 2018.

Order #265 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for November 27, 2018. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Dr. Lisa Willner.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

• Certified Leaves of Absence 11 27 18

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employees.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

• Personnel Actions 11 27 18

Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

The attached job description is submitted to create better efficiency in the District. It changes the number of days for the Coordinator Grants and Awards Accounting position from 260 to 235.

Submitted by: Cordelia Hardin

Attachments

• Coordinator Grants & Awards Accounting-FINAL 11-27-18
• Coordinator Grants & Awards Accounting-markup 11-27-18

Superintendent Martin Pollio recommends the Board of Education approve the attached job description for Coordinator Grants and Awards Accounting

The attached organizational chart for Grants and Awards Accounting is submitted to create better efficiency in the District. It changes the Coordinator Grants and Awards Accounting position from 260 days to 235 days.

Submitted by: Cordelia Hardin

Attachments

• GA1 fnal 11-27-18
• GA1 markup 11-27-18
• Summary of Organizational Changes 11 27 18

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart for Grants and Awards Accounting

This is a report of field trip requests submitted to the Board of Education on November 27, 2018.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips. 

Submitted by: Dr. Michael Raisor 

Attachments

• Field Trip Request by Destination November 27, 2018
• Field Trip Request by School November 27, 2018
• Field Trips Approved by Superintendent November 27, 2018

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This assignment is for the schematic design and cost estimate for the Career Technical Renovation. Including, a health science lab, engineering lab, and media arts lab.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriately written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Superintendent Martin Pollio recommends the Board of Education approve the assignment of EOP Architects as the architect/engineer for the Career Technical Renovation at Atherton High School.

On September 26, 2017, the Board of Education approved Environmental Concerns, Inc. to prepare plans and specifications for Project 18-104.

On November 28, 2017, the Board of Education approved awarding a contract to Romac, Inc. for $180,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form to match the total funds available. The original bid included an option to extend the contract at the discretion of both parties by one year.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• Rev BG-1 Asbestos and Lead Maintenance Contract

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for 2017-18 Asbestos and Lead Maintenance Contract at Various Schools.

On July 25, 2017, the Board of Education approved Luckett & Associates to prepare plans and specifications for Project 18-027.

On March 13, 2018, the Board approved awarding a contract to Martin Construction Co. as the low bidder.

Luckett & Associates has made a final inspection and concluded that this contract is complete and the final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 J. Graham Brown School - Windows PH I

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Construction Co. for Window Replacement Phase I at the J. Graham Brown School for a total construction cost of $263,979.

On July 25, 2017, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 18-030.

On February 13, 2018, the Board approved awarding a contract to Martin Construction Co. as the low bidder.

Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

• BG-4 Middletown ES - Window Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Construction Co. for Window Replacement at Middletown Elementary School for a total construction cost of $175,786.75.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by:  Dr. Michael Raisor

Attachment

• Change Orders and Descriptions 11-27-18

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

A list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date is attached.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

• *Bid Tabulations, Contract Renewal, and Amendment_11 27 18
• Amendment on SCNS Lunchroom Products (School Delivery)
• Automotive Repair Parts & Service (%) Supplement
• Employment Agencies (For Districtwide Substitute Personnel)
• Gases, Industrial-Welding & Supplies
• Lamps, Lighting (Percentage)
• RFP Spreadsheet for Board Agenda - New

Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewal, and amendment:
•Lamps, Lighting (Percentage);
•Gases, Industrial/Welding & Supplies;
•Automotive Repair Parts & Service (Percentage) Supplement;
•Employment Agencies (For Districtwide Substitute Personnel);
•Air Filter Media;
•Contract Renewal on Markerboards, Tackboards, Etc.;
•Amendment on SCNS Lunchroom Products (School Delivery);

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 11 27 18
• 01 Academy of Music Production Education and Development

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

This report includes all professional services contracts approved by the Board as of July 1, 2018, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin 

Attachment

• Monthly Report of Professional Services Contracts of $5,000 or More 11 27 18

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

• Notes of Interest - October 2018
• October 2018 Board Financial Report
• October 2018 Munis Report

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended October 31, 2018.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources. 

Submitted by: Cordelia Hardin

Attachment

• Invoices

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Invoices paid and to be paid for period of November 1 through November 13, 2018.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Purchase Orders by Department
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Purchase Orders issued during the period of November 1 through November 13, 2018.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Vouchers

Superintendent Martin Pollio recommends the Board of Education accept the attached Orders of the Treasurer-Vouchers paid during the period of November 1 through November 13, 2018.

Faurecia donated $4,000 to support Technology at Newburg Middle School.

National Centers for Family Learning donated $2,600 to support Family Learning Program.

Sondra Ferren donated $300 to the Build a Bed Program.

St. Francis in the Fields donated $1,500 to the Build a Bed Program.

Crescent Hill Presbyterian Church donated $979.67 to the Build a Bed Program.

Submitted by: Dr. Carmen Coleman

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $9,379.67 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on November 27, 2018.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report November 27 2018 Donor Order
• Donations and Small Grants Report November 27 2018 Location Order

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $34,016.06 to be used as stated in the attachment.

The purpose of this modification is to change the contract end date from November 30, 2018, to August 31, 2019, and to add to year 2 carryover funds.

This grant supports Vision 2020 Strategy 1.1.3 Providing equitable access and Strategy 1.1.7 Eliminating, learning, and opportunity gaps. 

Submitted by: Carmen Coleman

Attachment

• Javits Contract

Superintendent Martin Pollio recommends the Board of Education accept the modification extension for the Javits Gifted and Talented Grant from the Kentucky Department of Education.

Kindred Healthcare, LLC (Kindred) is donating to duPont Manual High School (Manual) renovation costs, furnishings, and technology including modifications to Room 134 modeled after the HIVE, an innovative partnership between Kindred and the University of Louisville. The Crimson Foundation helped secure the donation for Manual.

Kindred seeks to design learning spaces that bridge the gap between industry and academics and will enable students to take part in authentic industry partnerships, projects, and challenges. This classroom will be a collaborative space to be used for entire school community to support research, innovation, computer science, and engineering, as well as, a think tank area to aid in creativity through advanced technologies.

The Manual “Honeycomb” project is a classroom re-designed to include advanced technology, desktop workstations, and video production equipment in a modern, collaborative workspace. 

Renovations include demolition of walls, lights and electrical, installation of new lighting, painting, carpeting, and replacing windows. Donated technology includes desktop computers with monitors, iPads, video production workstation, 50” televisions, spark boards, and Microsoft Halo technology. There is no cost to the District for this agreement.

This donation directly supports Vision 2020 with strategies 1.1.1 Adopt a broader definition of learning and 3.1.1 Improve physical infrastructure.

Submitted by: Dr. Carmen Coleman

Attachment

• Kindred Healthcare MOA

Superintendent Martin Pollio recommends the Board of Education accept the donation from Kindred Healthcare, LLC totaling $175,000 and authorize the superintendent to sign the attached memorandum of agreement.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

Approval of this Agreement will allow Jefferson County Public Schools to lease space for their data processing equipment at the Commonwealth Data Center in Frankfort, Kentucky, which will provide business continuity for key district systems in the event of disruptions at the primary site. 

This agenda item supports Vision 2020 Goal Technology for Learning and Operations.

Submitted by: Cordelia Hardin

Attachment

• Finance and Administration Cabinet Memorandum of Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between the Finance and Administration Cabinet, Department for Facilities and Support Services and the Jefferson County Board of Education.

The Leveraging Initiatives, Networks, and Knowledge (LINK) project focuses on providing technical assistance to districts in the implementation of multi-tiered support systems (MTSS). The work will focus on both the academic and behavioral elements of MTSS, with an emphasis on ALL students, including those with low-incidence disabilities. The partnership will have a liaison, with expertise in MTSS, assigned to visit a small number of schools to provide support and coaching. The goal is to operationalize and implement an evidence-based model of MTSS, districtwide. Additionally, partners will be assisting our internal staff with coaching individual teachers, assisting schools with school-wide and individual MTSS planning, and streamlining student level data-analysis, to better support all students. 

In order to analyze and benchmark data, Project LINK staff will need to access the data specifically outlined in the attached agreement.  Period, scope, and protections are also outlined in the attached agreement. Finally, the school agreement, to be signed by each individual school participating, I attached for your review.

This agreement supports Vision 2020 Strategy 2.2.4 Develop Leaders. There is no cost to the district associated with this agreement.

Submitted by: Dr. Carmen Coleman

Attachment

• LINK-JCPS MOA

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement for the LINK Project with JCPS and the University of Louisville Research Foundation and authorize the superintendent to sign same.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD235 and SSD236 rather than by name. Student SSD235 has a medical condition, with proper physician documentation, which requires a 4 hour, 50 minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate classroom in a high school setting.

Student SSD236 has a medical condition, with proper physician documentation, which requires a 3 hour, 30 minute school day, 5 days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate classroom in a regular elementary school setting.

Submitted by: Dr. Carmen Coleman

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day and/or week for two students in the Exceptional Child Education Program for the 2018-19 school year.

Board Policy 09.131 – District Commitment to Racial Educational Equity creates the Racial Equity Advisory Council, establishes its responsibilities, and sets the number of council members and the length of their terms.

This amendment changes the number of members of the Racial Equity Advisory Council from “eleven (11)” to “between eleven (11) and seventeen (17).” This change is based on the recommendation of the Racial Equity Advisory Council Selection Committee, which identified seventeen (17) highly qualified individuals to serve on the Advisory Council. This change will permit the District to benefit from their expertise as it develops and implements a system-wide Racial Educational Equity Plan, as required by this policy.

In addition, the amendment establishes that student members shall have terms one (1) year in length and may serve two consecutive terms if they remain enrolled in school, to align with student schedules. The amendment also specifies that terms shall begin on July 1 and end on June 30, to permit continuity within a school year.

The Board Policy Committee reviewed this policy on November 5, 2018, and the changes suggested by the committee are incorporated in this revision.

Submitted by: Amy Dennes

Attachment

• 09.131 District Committment on Racial Educational Equity v2

Superintendent Martin Pollio recommends the Board of Education receive the attached revision to Board Policy 09.131 – District Commitment to Racial Educational Equity for first submission and reading.

The JCPS Human Resources Division wishes to implement policies that prohibit dating relationships between a supervisor and employee, to accompany similar existing prohibitions regarding employees being supervised by a relative, including a spouse.

The amended policies define a dating relationship; define a supervisor; prohibit a dating relationship between a supervisor and a person they supervise; establish that individuals are subject to disciplinary action if they do not comply with the policy; create an opportunity for individuals to disclose the intention of entering into a dating relationship and request a reassignment; and establish the responsibility to notify the Human Resource Department if their assignment or employment status is covered by the policy.

The following policies are being amended:

01.0 - Definitions

02.3 - Management

03.131 - Assignment (Certified)

03.17 - Discipline: Nonrenewal-Resignation by Employee (Certified)

03.231 - Assignment (Classified)

03.27 - Discipline, Suspension & Dismissal of Classified Employees

Submitted by: Amy Dennes

Attachment

• Policies Prohibiting Dating Relationships

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to the following Board Policies for first submission and reading: 01.0 – Definitions; 02.3 – Management; 03.131 - Assignment (Certified); 03.17 - Discipline: Nonrenewal-Resignation by Employee (Certified); 03.231 - Assignment (Classified); 03.27 - Discipline, Suspension & Dismissal of Classified Employees

Beginning with the 2018-19 school year, the District is no longer managing Head Start/Early Head Start programming for Jefferson County. Board polices are being updated to reflect that change.

03.11 - Hiring (Certified)

03.21 - Hiring (Classified)

06.2 - Safety

08.137 - Head Start – Repeal

09.12 - Admission & Attendance

09.211 - School Health Requirements

Submitted by: Amy Dennes

Attachment

• Head Start Policy Revisions

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to the following Board Policies: 03.11-Hiring (Certified); 03.21-Hiring (Classified); 06.2- Safety; 08.137-Head Start (Repeal); 09.12-Admission & Attendance; 09.211; and School Health Requirements.

KRS 158.85(5) requires the District to complete an annual assessment of the nutrition and physical activity environment in the District and issue a report at least sixty (60) days prior to the public forum required by KRS 158.856(5). The report may be issued via posting to the District's website.

The 2018-19 Nutrition and Physical Activity Report (including Coordinated School Health and Health Promotion Schools of Excellence) will be presented to all School-Based Decision Making Councils and will be available to the public via the District website.

The public forum will occur the week of January 28. Details will be published at a later date.

After the January public forum, the Superintendent will submit a summary of the findings and recommendations of the 2018-19 Nutrition and Physical Activity Report as required by KRS 158.856(6) to the Kentucky Department of Education by May 1, 2019.

Submitted by: Dr. Michael Raisor

Attachment

• Annual Nutrition and Physical Activity Report 2018

Superintendent Martin Pollio recommends the Board of Education accept the 2018-19 School Nutrition and Physical Activity Report and grant approval to post the report on the district's website for a 60-day commenting period.

Severe weather caused a power outage at Atherton High School which lasted several days and required the closure of the school on November 16, 2018, in order to protect the health and safety of students and staff.

KRS 158.070 includes the following provisions:

• Establishes the number of student attendance days in a student instructional year;
• Permits a local board of education to close schools “for the number of days deemed necessary for…a local emergency which would protect the health and safety of children…”; and
• Permits a district to apply for a waiver of the requirements of the student instructional year for a day missed due to an emergency.

Administrative regulation 702 KAR 7:140 states in part:

Section 4. Emergency Day Waiver. (3) A local board of education may request an emergency day waiver if one (1) school, or part of the district, is forced to miss school on a particular student attendance day due to an emergency. The request shall be submitted to the commissioner for approval. A copy of the local board order shall accompany this request. An approved emergency day waiver shall be the length of the student attendance day established in the approved calendar.

Upon approval by the Board, the Superintendent will send an Emergency Day Waiver request to the Commissioner of Education for his consideration.

Submitted by: Carmen Coleman

Superintendent Martin Pollio recommends the Board of Education approve the submission of an Emergency Day Waiver request on behalf of Atherton High School due to the emergency school closure on November 16, 2018.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 11 27 18 Planning Calendar
• 11 27 18 Planning Calendar Addendum

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #266 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

Finance Advisory Committee Meetings are held on the second Thursday of each month, from 5 to 6 p.m., VanHoose Education Center in the Stewart Auditorium at 3332 Newburg Road.  Meeting materials and Minutes from previous meetings can be accessed here.

                   JCPS Calendar of Events

Audit and Risk Management Advisory Committee Meetings are held monthly at the VanHoose Education Center at 3332 Newburg Road.  Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A motion to adjourn the November 27, 2018, meeting of the Jefferson County Board of Education.

Order #267 - Motion Passed:  A motion to adjourn the November 27, 2018, meeting of the Jefferson County Board of Education at 8:25 p.m. passed with a motion by Dr. Lisa Willner and a second by Mr. Chris Brady.