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1.
CALL TO ORDER
John Osborne, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Amy Smith, Superintendent
Present the "Remember Your Why" Award to Rhianwen Lowbridge, Teacher, WBES, Jennifer Plunkett and Jonathan Britt, Custodians, WBES
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
HOPKINS COUNTY SCHOOLS ACADEMY GRADUATION
HCSA Graduation, Thursday, May 16, 2024, 6:00 p.m. at Hopkins County Central High School
MADISONVILLE NORTH HOPKINS GRADUATION
Baccalaureate, Sunday, May 19, 2024, 5:00 p.m. at Victory Church
Awards Ceremony, Monday, May 20, 2024, 1:00 p.m.
Graduation, Thursday, May 23, 2024, 7:00 p.m.
HOPKINS COUNTY CENTRAL HIGH SCHOOL GRADUATION
Awards Ceremony, Sunday, May 19, 2024, 2:00 p.m.
Baccalaureate, Wednesday, May 22, 2024, 7:00 p.m.
Graduation, Friday, May 24, 2024, 7:00 p.m.
LAST DAY FOR STUDENTS
May 24, 2024
CLOSING DAY FOR TEACHERS
May 28, 2024
4.
COMMUNICATION
4.A.
Public Comment
5.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
5.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of March 18, 2024, board meeting and the bills and salaries for the month of April 2024.
5.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of March 2024.
5.C.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #8307, CIA, HES, Amended Extended Disability Leave effective March 20, 2024 not to exceed
2023/2024 school year.
2. Employee #7562, Bus Monitor, Transportation, Extended Disability Leave ended March 19, 2024.
3. Employee #5302, Teacher, ADT, Intermittent FMLA effective February 28, 2024
4. Employee #8209, Teacher, HCCHS, Return to work from FMLA on April 8, 2024.
5.D.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. HCCHS, FBLA, Louisville, KY, State Competition, April 8-10, 2024. Travel by school vehicle.
2. HCCHS, 11th & 12th Grade, Santa Claus, IN, Reward Trip, May 17, 2024. Travel by school bus.
3 JMMS, BETA, Santa Claus, IN, Annual/Reward Trip, May 22, 2024. Travel by school bus.
4. MNHHS, FBLA, Louisville, KY, State Competition, April 8-10, 2024. Travel by school vehicle.
5. MNHHS, Science Students, Lexington, KY, State Competition, April 12-13, 2024. Travel by school vehicles.
6. MNHHS, Culinary Class, Evansville, IN, Culinary Service Demonstration, April 17, 2024. Travel by school
bus.
7. MNHHS, 10th, 11th & 12th Grades, Santa Claus, IN, Reward Trip, May 17, 2024. Travel by school bus.
8. SHMS, BETA, Nashville, TN, Study Physics, May 20, 2024. Travel by school bus.
9. BSMS, 7th Grade, Evansville, IN, May 24, 2024. Travel by school bus.
5.E.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. American Engineers, Inc., $813.00, Geotechnical/Inspections and Testing at High School Auxiliary
Gyms, to be paid from BG22-408.
2. Sherman Carter Barnhart Architects, PLLC., $7,931.25, Professional Services for New Central Board
Office, to be paid from BG23-121.
3. Sherman Carter Barnhart Architects, PLLC., $5,402.25 Professional Services for Southside Elementary
Renovation and Addition, to be paid from BG23-030.
4. Sherman Carter Barnhart Architects, PLLC., $4,829.20 Professional Services for New High School
Auxiliary Gymnasiums, to be paid from BG22-408.
5. Danco Construction, $490,817.24, Construction for New High School Auxiliary Gymnasiums, to be
paid from BG22-408.
6. IMI, $47,591.50, Construction services for New High School Auxiliary Gymnasiums, to be paid from
BG22-408.
7. Scotty's Contracting & Stone, LLC., $4,176.41, Construction services for New High School Auxiliary
Gymnasiums, to be paid from BG22-408.
8. Lee Masonry Products, Inc, $34,706.85, Construction services for New High School Auxiliary
Gymnasiums, to be paid from BG22-408.
9. YKK, $28,800.00, Construction services for New High School Auxiliary Gymnasiums, to be paid from
BG22-408.
10. Floored, $47,295.00, Construction services for New High School Auxiliary Gymnasiums, to be paid
from BG22-408.
11. Winsupply, $4,865.00, Construction services for New High School Auxiliary Gymnasiums, to be paid
from BG22-408.
12. Trane Company, $261,013.91, Construction services for New High School Auxiliary Gymnasiums,
to be paid from BG22-408.
5.F.
Approval for Schools to Apply for Grants
It is recommended the Board approve for schools to apply for grant(s).
1. PES, AdoptAclassroom Social Emotional Well Being Leadership Grant, $1,500, to be used for books and
supplies for social emotional well being and outdoor garden.
2. MNHHS, Living to Serve Grant, National FFA, $1,200.00, to be used for the renovation of the shipping
container.
3. Districtwide, Department of Education, School Based Mental Health Services Grant Program, in agreement
partnership with WKEC, undetermined amount, to be used for support and needs of the district.
5.G.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. GES, PTA, Leprechaun Loot, proceeds will be used for student needs and school playground.
2. GES. Yearbook Sales, proceeds will be used for student needs.
3. GES, PBIS, Snow cone sales, proceeds will be used for student needs.
4. GES, PBIS, Ice Cream Sales, proceeds will be used for student needs.
5. GES, PBIS, Cookie Decorating, proceeds will be used for student needs.
6. WBES,PTO, Classroom Change War, proceeds will be used for end of year activities.
5.H.
Approval of the 2024-2025 Hopkins County Schools Technology Plan
It is recommended the Board approve the 2024-2025 Hopkins County Schools Technology Plan.
5.I.
Approval of Change Order #5 for the High School Auxiliary Gyms/Storm Shelters Project BG22-408
It is recommended the Board approve Change Order #5 for the high school auxiliary gyms/storm shelters
project BG22-408.
5.J.
Approval that Granting an Easement to Kentucky Utilities for Utility Relocation for the South Hopkins School Project BG23-030 will not Affect the Integrity of Property Crucial to the Educational Needs of the District
It is recommended the Board approve that granting an easement to Kentucky Utilities for utility relocation for the South Hopkins School project BG23-030 will not affect the integrity of property crucial to the educational needs of the district.
5.K.
Approval of Easement Request from Kentucky Utilities for Utility Relocation for the South Hopkins School Project BG23-030, contingent on KDE approval
It is recommended the Board approve the easement request from Kentucky Utilities for utility relocation for the South Hopkins School project BG23-030, contingent on KDE approval.
5.L.
Approval of Contract with Kentucky Utilities for Utility Relocation Work for the South Hopkins School Project BG23-030
It is recommended the Board approve the contract with Kentucky Utilities for utility relocation work for the South Hopkins School project BG23-030
5.M.
Approval of Proposal for Surveying Services from BFW Engineering for the New Central Office Renovation Project BG23-121.
It is recommended the Board approve the proposal from BFW Engineering for surveying services for the New Central Office Renovation project BG23-121
5.N.
Approval of Emergency, Adjunct Instructors and Substitute Teachers for the 2024-2025 School Year
It is recommended the Board approve to declare an emergency exists for the availability of certified and qualified applicants for substitute teachers, special education teachers, adjunct instructors and teachers for the 2024-2025 school year. This action will enable the Board to apply to the State Department of Education for re-certification of emergency substitute teachers employed for the 2024-2025 school year, for future adjunct instructors and emergency teachers if necessary to maintain a satisfactory number of qualified teachers and substitutes for the district.
5.O.
Approval to Revise the Mental Health Professional Job Descriptions
It is recommended the Board approve to revise the Mental Health Professional Job Descriptions
6.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A.
Personnel
Review of personnel changes made by the Superintendent since March 18, 2024.
7.
BOARD CALENDAR
Review Board Meeting Dates
Monday, May 6, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, May 20, 2024, HCBOE Board Meeting, Hopkins County Career and Technology Center, 5:30 pm.
Monday, June 3, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
Monday, June 17, 2024, HCBOE Board Meeting, Central Administration Office, 5:30 pm.
8.
After a short break, the Board will move into a work session. No action will be taken.
9.
CLOSED SESSION PER KRS 61-810
It was moved by ______, second by ______, that the Board move into CLOSED SESSION, according to KRS 61.815, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)(f) discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested. This exception shall not be interpreted to permit discussion of general personnel matters in secret.
Approval to enter into CLOSED SESSION per KRS 61.810, subsection (1)(f) discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested. This exception shall not be interpreted to permit discussion of general personnel matters in secret,
10.
OPEN SESSION
It was moved by ______, second by ______, that the Board return to OPEN SESSION.
Motion to return to OPEN SESSION,
11.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on May 6, 2024.
Motion to adjourn until the next scheduled meeting on May 6, 2024,
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