DISTRICT MISSION STATEMENT

"Tradition of Excellence:  High Standards, Each Student, Every Day."

"I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL"

Pursuant to EIS Board Policy 01.45 Board Meeting Agenda, as part of the official agenda for each regular Board Meeting, the Superintendent shall prepare a consent agenda of routine business items.  Prior to the approval of the agenda, any Board member may, by request, cause any item on the consent agenda to be removed and placed on the action agenda or any item on the regular agenda ato be placed on the action agenda.

            The word of the month for the month of February is HONESTY.

Honesty is to be truthful and sincere.  Honesty denotes positive virtuous attributes such as integrity, truthfulness, and straightforwardness.  It is the refusal to try to deceive another person.

Students of the Month

ELIZABETHTOWN HIGH SCHOOL                                           MATTHEW MORGAN
Matthew Morgan is the son of Jeffrey and Denise Morgan.  Matthew is a senior at EHS and has participated in varsity football for 4 years.  This past season Matthew was named 1^st team all-area, 1^st team all-district and honorable mention all-state.  He had an amazing season, to say the least.  In addition to football, Matthew is also participating in Track & Field this spring.  Matthew has been named a Basketball Homecoming Candidate for 2012.  One of Matthew’s teachers commented that “Matthew is very hard-working and conscientious about his work.  He is also very polite and well-mannered, which is very much appreciated.”  Matthew plans to attend Lindsey Wilson College and play football.  He is undecided on his major at this time. 

T.K. STONE MIDDLE SCHOOL                                                  JENNA MORRIS

Many students have passed through the doors at T.K. Stone Middle School.  Fortunately, Jenny Morris is one of those students.  I am proud to recognize her as the recipient of our Student of the Month.  Jenna is a wonderful young lady.  Her attitude and work ethic are at the highest level.  She listens to instruction and uses it to become a more enriched student each and every day.  If I was in middle school, Jenna is someone who I would want as a friend.  As a parent, Jenna is someone I would want to watch my children.  Luckily as a teacher, Jenna is someone I am blessed with as being a tremendous student in my class.  Congratulations to Jenna and her proud family.  Written by Pat Black

HELMWOOD HEIGHTS ELEMENTARY SCHOOL                 LANDON CASEY

Landon is a first grade student in Mrs. Turner’s class at Helmwood Heights.  He is very fun to teach and always loves to learn new things.  He is a model student who follows the guidelines for success daily in the classroom and throughout our building.  Landon is a leader, helpful and giving to others, and does kind deeds for others without expecting any praise or reward in return.  He is the kind of student who makes the right choices even when nobody is looking.

Landon is very active outside of school.  He plays baseball and basketball.  He played on the 7 year old EABC all-stars this past summer.  He also goes to Kumon and is active at Severns Valley Baptist Church.  He has two older brothers, Conner who is 14 and goes to T.K. Stone Middle School and Jake who is 11 and goes to T.K, too.  He loves to shoot hoops and play football in his free time.

Congratulations Landon!!!                                                          Written by Jessica Turner

MORNINGSIDE ELEMENTARY SCHOOL                                KAILEY PASKANIK

Kailey Paskanik is a third grade student in Mrs. Shannon Keen’s class.  Kailey puts forth her best in the classroom everyday!  She has such an intrinsic motivation to distinguish herself from the rest.  Distinguished is the word Mrs. Keen uses to describe her writing, math, and reading skills.  So far this school year, she has earned 150 Accelerated Reader points and continues to read to challenge herself.  Mrs. Keen states that Kailey’s writing ability amazes her.  If the task for the class is to write a paragraph, she writes an entire narrative.  Kailey has led the class in learning her multiplication facts as well.  Whether it be social studies, science, languagge arts, or math, she ALWAYS goes above and beyond to learn and demonstrate her knowledge.  She is truly a rarity when it comes to a student processing an enthusiasm for learning.

PANTHER PLACE                                                                         BROOKE BYRD

Brooke is in the fourth grade and is a student at Morningside Elementary.  This is her first year at Panther Place.  She is a joy to have around and always has a beautiful smile.  A very sweet young lady, very quiet, respectful to all adults and students, she interacts with all of her classmates with equal respect and interest.  She is rarely drawn into some of the drama situations occurring around her.

Very particular about her work, she pours her very best into anything she attempts.  Every homework assignment, art project, or other activity is completed with care and she always strives for perfection.  Brooke particularly enjoys art and working with clay.  Her work is very impressive.

Brooke is a wonderful individual leading quietly by example and we are very proud to name her as our student of the month.

            Going beyond what is required by Kentucky law, Anthony Kuklinski of the Elizabethtown Board of Education has earned advanced certification for professional development focused on improving our schools.

            Anthony Kuklinski has achieved Level One Certification in the Kentucky School Boards Association (KSBA) Academy of Studies.

            The Academy of Studies is designed to work within Kentucky statutes that mandate more hours in a board member’s early years of service, then fewer hours the longer he or she serves.  Courses in the lower Academy of Studies level include the basics on the board’s role, school finance, superintendent evaluations and facilities planning.  As a board member advances in the certification process, the courses become less general and more specific to issues such as evaluatiing the board’s own effectiveness, advanced budget planning, becoming better advocates for children and grasping their board’s responsibilities in Kentucky’s new school and student accountability system.

            “The longer a board member serves, the more he or she should be introduced to new concepts that meet new challenges, “ said KSBA President Tom Blankenship, a 27-year member of the Lincoln County Board of Education.

            “As a group, school board members who make it to a new level of accreditation in the Academy of Studies haven’t just put in more time; they’ve delved into deeper considerations of the long-term issues of helping improve teaching and learning in the classroom,” Blankenship said.  “No law requires this kind of effort.  This comes from a desire to be a local leader with as much knowledge as can be obtained to put to work for the children and their communities.

            Established in 1936, KSBA is Kentucky’s largest voluntary association of local elected officials.

Thank you Tony for your dedication to our school district!

    ELIZABETHTOWN HIGH SCHOOL                                

SITE BASED DECISION MAKING COUNCIL

REGULAR SESSION

January 4, 2012

I.       OPENING BUSINESS

A.  Call to Order/Roll Call: Steve Smallwood made the motion to call the Elizabethtown High School Site Based Decision Making Council meeting to order at 4:20 PM.  Members in attendance were Dawne Swank, Kyle Goodlett, Jon Parsons, Jerry Kauffeld, Tehmina Haider, and Nancy Hazle.  BJ Henry, EIS Assistant Principal was also in attendance. 

B. Agenda Adoption: Council reviewed the agenda.  ORDER 11-29 – Jon Parsons made a motion for the agenda to be accepted.  Kyle Goodlett seconded the motion.  Motion passed unanimously.

C. Minutes Adoption: The council reviewed the December 7, 2011 Regular Session minutes.  ORDER 11-30 – Tehmina Haider made a motion to accept the December 7, 2011 minutes.   Dawne Swank seconded the motion. Motion passed unanimously.

D.  Public Comment: No comments were heard at this session.    

D.  Activity Budget: The Council reviewed the December financial report dated December 1-31, 2011, and the December budget dated December 1-31, 2011 submitted by Martha Moreman, EHS bookkeeper.  ORDER 11-31 – Jon Parsons made a motion to accept the December financial report and the December budget.  Dawne Swank seconded the motion.  Motion passed unanimously.  

1. STUDENT ACHIEVEMENT:
   1. Update on Scantron Assessments: Mr. Smallwood informed the Council that the Math, English, and Special Education teachers have access to the results of the Scantron tests taken last fall.  The next set of tests will be given beginning the second full week of February.  These tests enable our faculty and administrators to track the progress of each student in the tested areas over the course of the school year.   

1. OLD BUSINESS:
   1. Bylaws Review – Articles I and II – Adoption: The council reviewed Bylaws Articles I and II.  ORDER 11-32 – Kyle Goodlett made a motion to approve the Bylaws Articles I and II for adoption.  Jon Parsons seconded the motion.  Motion passed unanimously.  
   2. Principal Selection Policy: 2nd reading of this policy was undertaken by the Council.  Consensus was reached to accept this second reading.  The final reading for adoption will be undertaken at the February meeting. 
   3. Revision of Board Policy on Grading 08.221 – The EHS policy will have to be revised to cover End of Course Assessments.  Steve Smallwood informed the Council that our policy cannot be revised until the EIS Board revises their grading policy.  By waiting, we insure that the EHS grading policy will not contradict Board policy.  The Council will revisit this topic after the Board has revised and approved Board Policy 08.221.    
   4. Discussion and Development of SBDM Policy to address Final Exams and End of Course Assessments – The Council discussed at length the issues inherent in the creation and/or revision of this policy.  After a very lengthy discussion, during which many valid concerns were raised, especially as it relates to the multipler for honors courses, Steve Smallwood suggested that the Council hold a Special Session in order to get input from the faculty regarding these issues.  The Council unanimously agreed. 

1. NEW BUSINESS:
   1. Class leveling and scheduling for the 2012-2013 school year:  Steve Smallwood and BJ Henry discussed class leveling with the Council.  Mrs. Henry shared the Gap scores for our African American, free and reduced, and Special Education students.  These are the students that currently comprise the majority of our CC level courses.  Many concerns were raised regarding this issue and the Council felt input from the faculty was needed.  Mr. Smallwood will include this topic in the Special Session which will be scheduled prior to the February Regular Session meeting of the Council.   
   2. Needs Assessment:  Mr. Smallwood shared the Elizabethtown High School Needs Assessment for the 2012-2013 school year with the Council.  There are 19 items listed on the Assessment that will be sent to the EIS Board of Education.    
   3. SBDM Committee Minutes: The Council reviewed the 09/21/11 and the 11/10/11 minutes for the Curriculum/Instruction Committee as well as the 09/21/11, 10/10/11, and the 11/09/11 minutes for the Panther Pride Committee.   

1. PERSONNEL: NONE

1. NEXT MEETING DATE: The next Regular Session SBDM Council meeting is scheduled for Wednesday, February 1, 2012 at 4:15 PM in the EHS library. 

1. ADJOURNMENT: ORDER 11-33 –Dawne Swank made the motion for the council to adjourn at 5:56 PM. Kyle Goodlett seconded the motion. Motion passed unanimously. 

Respectfully submitted,

Samra Franklin, Recording Secretary

    ELIZABETHTOWN HIGH SCHOOL                                

SITE BASED DECISION MAKING COUNCIL

SPECIAL SESSION

JANUARY 25, 2012

I.       OPENING BUSINESS

A.  Call to Order/Roll Call: Steve Smallwood made the motion to call the Elizabethtown High School Site Based Decision Making Council meeting to order at 4:37 PM.  Members in attendance were Dawne Swank, Jon Parsons, Tehmina Haider, Jerry Kauffeld, and Nancy Hazle.  Also present was EHS Assistant Principal BJ Henry.  This Special Session was called in order to discuss the issues listed on the agenda and to get input from the EHS faculty regarding these issues.  Guests in attendance: Melissa Bulter, Lisa Mudd, Jo Anna Breunig, Rhonda Wilson, Kaleena Thompson, Tammy Twyman, Caleb Ernst, Holly Tabor, Tim Hinkle, Susan Montgomery, Kim Black, Ann Pullen, Cathy Booker, Chuck Pearsall, Donna Herringshaw, and Mary Ellen Lunsford.  Karen Branham, EIS Assistant Superintendent for Student Learning also attended.  

B. Agenda Adoption: Council reviewed the agenda.  ORDER 11-34 – Jon Parsons made a motion for the agenda to be accepted.  Dawne Swank seconded the motion.  Motion passed unanimously.

1. OLD BUSINESS: N/A

1. NEW BUSINESS:

A.  Leveling of CC and CP Classes/Removing CC Level Class from the EHS Curriculum:  Mrs. Henry presented information concerning this topic including supporting data such as test scores and district trend data.  Mrs. Mudd discussed the effects of leveling on the master schedule in regards to class size.  Steve Smallwood wanted the Council, and the guests, to know that the goal is to make certain every student has the best learning environment and that every student be able to pass the End of Course Assessment.  He stated that the Council is responsible for finding and implementing the best means to reach that goal.  Every guest in attendance was given the opportunity to give input concerning class leveling and their feelings on the matter, both for and against.  After a very lengthy discussion, where many valid points were raised, Mr. Smallwood informed the guests in attendance that the Council would take into account the viewpoints and concerns expressed at this meeting before a final decision is made.

B.  Grade Multiplier on End of Course Assessments: Mr. Smallwood asked for input from the Council and guests regarding this issue.  Everyone was in agreement that the multiplier should not be assessed on the End of Course Assessment examinations.

C.  Final Exam Practices (End of Course Assessment vs non-End of Course Assessment Classes):  Ms. Branham informed the Council and guests that the Board will be meeting in Special Session later in the week to discuss the percentage of the yearly grade that will be applied to End of Course Assessment exams.  Ms. Branham informed everyone that the Board will be considering lowering the percentage to 10% of the yearly grade for the 2011-2012 EOC exams. Mr. Smallwood informed everyone that the Council will further discuss final exam practices relating to non EOC classes.    

1. PERSONNEL: NONE

1. ADJOURNMENT: ORDER 11-35 –Dawne Swank made the motion for the council to adjourn at 6:33 PM. Jerry Kauffeld seconded the motion. Motion passed unanimously. 

Respectfully submitted,

Samra Franklin, Recording Secretary

TK Stone Middle School

Site Based Decision Making Council

January 10, 2012

The meeting was called to order at 5:06 by Mrs. Mather, chairperson, with these additional members present:  Derisa Hindle, David Grossman, Thad Elmore, Bridgett Duncan, and Susan Gattis

With regards to student achievement, Mrs. Mather informed the council that schedule changes had been made after the second administration of the Scantron Assessment.  Several students showed statistically significant gains, and more students were moved out of intervention classes than were moved in.  The “War Room” for tracking individual student achievement will be completed by the end of the week. 

Live scoring sessions will occur in all content areas throughout February and March.

Teachers have been trained on the new extended response questions for the K-PREP test and they will be training students on these questions as well.  Teachers will continue their training with an introduction to short answer questions on Jan 25^th.

The minutes from the December meeting were read and approved per a motion by Derisa Hindle, second by Susan Gattis.  Motion carried.

The December financial statement was read and approved, subject to audit, per a motion by David Grossman with a second from Derisa Hindle.  Motion Carried. 

Mr. Grossman provided the council with an update on school-home communication.  He has created a blog at tksnews.weebly.com to quickly share news and upcoming events with parents.  He is working with a small group of students to create a monthly podcast called TK Radio that will highlight some of the exciting things going on at TK.  This podcast can be found on the What’s Happening page of the school website and will soon be available on iTunes. Finally, he is working with another small group of students to create an online newspaper/newsletter to highlight things going on at TK and to showcase some student creative writing.  These issues will be available on TK’s website as they are “published.”

 The council reviewed the following policies with no changes:  Curriculum, Discipline/Classroom Management, and Equity and Diversity

The council voted to approve the SBDM/Principal Agreement for the FY 13-14 Family Resource and Youth Service Center Continuation Program Plan.  This agreement was approved per a motion by David Grossman with a second by Thad Elmore.  Motion carried.

The council received the EIS Nutrition and Physical Activity Report Card for 2012.

The council extended a special thank you to Susan Klingensmith for the work she did in helping the Lego team research food safety and ice machine contamination this year.  Through their research and their robotic design and programming, the team qualified to compete in the state Lego competition.

The meeting was adjourned by mutual consent.

HELMWOOD HEIGHTS ELEMENTARY

SITE BASED COUNCIL MEETING

January 9, 2012

(draft)

Members Present:        Michelle Hart, Leah Gardner, Carla Kuhn, Saima Rabbani

Guests:                         Jill Valentine

1. Call to Order.  The meeting was called to order by chairperson Michelle Hart at 3:20p.m.
2. Approval of Agenda.  On a motion/second by Leah Gardner/Carla Kuhn, the agenda was approved.
3. Approval of December Minutes.  On a motion/second by Carla Kuhn/Saima Rabbani, the December minutes were approved.
4. Receipt of Board Minutes and FRYSC Minutes.  Ms. Hart noted receipt of the renewal agreement between EIS and FRYSC.  On a motion/second by Leah Gardner/Carla Kuhn, the Council agreed to the renewal.  Ms. Hart signed the document, and the original will be sent to Heather Dennis.  A copy of the original signed agreement has been included in the 2011-12 SBDM Agenda and Minutes binder under January. 
5. Public Comment – There was no public comment.
6. Good News Report
   1. Good News/Renovation Update.  Ms. Hart shared the following good news.

• The main office is now open!  Office staff settled in over the holiday break and was ready to open on the first day of classes.  K-1 classes have been settled into their new classrooms in Phase 3, with no instruction time lost.  Bus drop off and pick up has moved to the new gravel loop in front of the school and is going well.  Wireless in classrooms is up and running.
• For Phase 4, the 3^rd grade may move into the new classrooms over Spring Break, dependent upon the progress of construction.  Ms. Hart will revisit this with the Renovation Committee on an on-going basis, as we get closer to April.
• Some teachers may move at the end of the year, as some of the current locations are only temporary.  Ms. Hart will consult the Renovation Committee on planning this, so that teachers may move after school has ended for the year and not have to use the last day of school or lose instructional time.

1. Assessing Student Achievement

• Scantron.  Ms. Hart shared with the Council that Scantron testing has commenced.  In the results that Ms. Hart has already seen, many students have made great gains in Reading.  Once all the testing is complete, data analysis will be done to determine any differences with the last round of testing.  Ms. Hart also shared that the Math scores may not show overall improvement, but subsets of many areas show significant improvements based on what units have been taught so far this year.

1. Planning
   1. Monthly Policy Review:  Second Reading - Assignment of Students to Classes and Programs within the School (10.01).  On a motion/second by Carla Kuhn/Leah Gardner, the amended policy was adopted.
   2. Monthly Policy Review:  Second Reading - Parent Requests (10.02).  On a motion/second by Carla Kuhn/Leah Gardner, the amended policy was adopted.
   3. Monthly Policy Review:  Second Reading - Determination of School Schedule (11.02).  On a motion/second by Carla Kuhn/Leah Gardner, the amended policy was adopted.

Policies 12.01, 13.01, 14.01, 14.02, 14.03, and 15.01 were reviewed at this meeting.

1. Monthly Policy Review:  First Reading – Use of Space During the School Day (12.01).  After reviewing the current policy, no changes were recommended.
2. Monthly Policy Review:  First Reading – Planning and Resolution of Instructional Practices Issues (13.02).  After reviewing the current policy, the Council voted to amend the language as the following.
   1. Revise the following language to the current policy: “The Council shall review and approve the planning for, and implementation of, instructional practices recommended by the Curriculum Committee and Program Review Committee.”
   2. Revise the following language to the current policy: “Best instructional practices include methods and techniques used in the delivery of instruction and are included in PLC work.
   3. Add the following language to the current policy: “Monitoring will occur by district walkthroughs, principal drop-bys and observations, and peer observations.”
   4. Monthly Policy Review:  First Reading – Discipline and Classroom Management (14.01).  After reviewing the current policy, the Council voted to amend the language as the following.
      1. Delete the second paragraph of the current policy.
      2. Add the following in replacement of the deleted second paragraph:
         1. “The Discipline Committee shall consist of a grade-level representative, Guidance Counselor, and Interventionist.”
         2. “Helmwood Heights Elementary will implement and follow the Positive Behavior Support Discipline Model.”
         3. “The Discipline Committee will examine monthly classroom discipline data and organize rewards on a quarterly basis.  Classroom teachers will reward weekly.”
         4. Add the following after the last paragraph of the current policy:  “The manual will be on file with SBDM.”
         5. Monthly Policy Review:  First Reading – Dress Code (14.02).  After reviewing the current policy, the Council voted to amend the language as the following.
            1. Revise the following language to the current policy: “Students are expected to wear shirts with sleeves to the shoulder.”
            2. Copies of the referenced board policies will be given to each Council member to include in policy binders at the February meeting.
            3. Monthly Policy Review:  First Reading – Discipline Handbook and Procedures (14.03).  After reviewing the current policy, the Council voted to delete the policy completely, as the content was sufficiently noted in SBDM Policy 14.01.
            4. Monthly Policy Review:  First Reading – Extracurricular Activities (15.01).  After reviewing the current policy, no changes were recommended.  During the discussion, the Council suggested that the current extracurricular activities present their criteria to the Council at a later meeting.
            5. Program Review. 
               1. Jill Valentine, a representative from the Formative/Summative Assessment committee, shared a handout with the Council on their self-assessment.  The handout included a comparison on Helmwood Heights Elementary proficiency versus Kentucky State Standards proficiency.  A copy of the handout has been included in the 2011-12 SBDM Agenda and Minutes binder under January.  Mrs. Valentine shared with the Council members that Helmwood meets or exceeds the proficiency score in two of three assessment areas.
               2. Carla Kuhn, a representative from the Curriculum and Instruction Committee, also shared a handout with the Council on their self-assessment.  The handout included a comparison on Helmwood Heights Elementary proficiency versus Kentucky State Standards proficiency.  A copy of the handout has been included in the 2011-12 SBDM Agenda and Minutes binder under January.  Ms. Kuhn shared with the Council members that in a majority of areas, Helmwood already meets the proficient score.
               3. Ms. Hart communicated to the Council that this information will be used to create a plan on how to improve in each area.  The self-assessments and collected evidence for all four committees will be entered into ASSIST beginning in February, and the entire report is due on May 29.
               4. The remaining two committees (Professional Development & Support Services and Administrative/Leadership Support & Monitoring) will begin meeting in February and present to the Council at the March meeting.
               5. Budget
                  1. Section 6.  An updated copy of the budget for 2011-12 was distributed to each member and reviewed as a group. 
                  2. Title I.  A copy of the Title I budget for 2011-12 was distributed to each member and reviewed as a group. 
                  3. Committees – Receipt of Minutes.  There were no committee minutes.
                  4. New Business.  Ms. Hart discussed the testing window in May.  Ms. Hart indicated that she and Ms. Christian were discussing a change in the testing days by not beginning on a Monday.  They are also looking into rewards for the students who are testing and the younger students who assist with the testing process by keeping very quiet during testing times.
                  5. Meeting Adjourned.  On a motion/second by Leah Gardner, the meeting was adjourned at 4:30 p.m.  The next meeting will be February 9 at 3:15p.m.

Morningside Elementary School

SBDM Minutes

January 17, 2012

Meeting was called to order at 3:29 p.m.                               .

Members present were Kelli Bush, Karla Buckingham, Mary Ann Ball, Carole Brown, Tabitha Kerr and Karen Henson.

Council reviewed current agenda and minutes from December 2011.  Karen Henson made a motion to approve the agenda and minutes; seconded by Carole Brown.  All were in consensus.

Kelli Bush shared her Principal’s report with council members including the following:

--Our current enrollment is 564.

--Panther Rewards day was held on Friday, January 6^th.  The students enjoyed a sock hop in the gym hosted by Titus Sublett and Jerrell Mitchell. 

--The ExCEL interviews were held last week and the recipient should be announced later this week.

--Ident-a-Kid pictures were taken on January 11^th.

--The Accreditation Process will take place the last week of February.  The tentative date for school site visits will be on that Tuesday.

--The staff voted on the 2012-13 school calendar options.  The results were submitted to Central Office.  Option A seemed to be the most popular choice.  The calendar will go to the board for their approval this evening.

Kelli Bush provided Committee Reports from Professional Development, Family Resource and Advisory Council and the Library for their review. 

Kelli Bush presented the Family Resource and Youth Services Center SBDM agreement to Council for their review and approval.  Karla Buckingham made a motion to approve the agreement; seconded by Mary Ann Ball.  All were in consensus. 

Kelli Bush presented the Nutrition and Physical Activity Report Card to the Council for their review.  This information is also posted on the district web site.

Kelli Bush presented to Council the year to date budget for Section 6 and General Fund for their review.

Kelli Bush shared the following information regarding Student Achievement with Council:

--The district has been working with Communicare to develop and implement a new therapeutic environmental classroom.  The district met with Communicare in November to work out the final details.  This class will be housed in the Valley View Education Center and is scheduled to open at the beginning of February.  Leslie Addison has been hired as the classroom teacher and Communicare will be providing two instructional assistants.  The class will service students from K-5 grade in our district.  The class will service up to 16 students and will provide half day instruction/half day therapy. The program is designed to provide counseling and therapy to the families as well.

--KPREP is the name for the new state accountability test that will be given to students this year.  The test is now required to be given within the last 14 days of school.  Therefore, we cannot begin testing until May 2^nd.  Once started, the test must be administered within 5 consecutive days.  Mrs. Bush provided Council with a chart listing content areas being tested as well as the time limits for each area.   Mrs. Bush will be providing these changes and information to the staff at the next faculty meeting.

Kelli Bush discussed Program Review status with Council.  We were 1 of 106 schools randomly selected to provide our Program Review to the state for audit three months early.  This process must be completed and submitted by the end of February.

Kelli Bush provided a Dress Code Staff Survey to the Council for their review.  Discussion took place and Council made suggestion for changes to the survey.  Kelli Bush will make the revisions and present this survey to the staff and the faculty meeting tomorrow.  Kelli Bush will provide results of the survey to Council at the next meeting for further discussion.

Council discussed February agenda items.  The next regular meeting will be February 21, 2012 at 3:30 p.m.

Tabitha Kerr made a motion to adjourn; Mary Ann Ball seconded and all were in agreement.  Meeting adjourned at 4:40 p.m.

_____________________________________________      ________________________

Kelli Bush                                                                               Date

___________________________________________          ________________________

Karen Henson                                                                         Date

Family Resource And Youth Services Centers

Advisory Council Meeting

December 13, 2011

FRC Members Present:  Jack Breunig, Beth Bertolucci, Donny Gill, Sherman Gardner, Brooke Wallace, and Vicki Seabolt

YSC Members Present:  Stefanie Goff, Terri Taylor, Melissa Butler, Tabitha Kerr and Justus Love

Staff Present:  Karen Skees, Pam Haire, Heather Dennis

Councils met jointly to allow for exchange of information and Family Resource Center Chair, Jack Breunig called the meeting to order at 12:10 p.m..

Vicki Seabolt motioned to accept the minutes from the last meeting as written and Brooke Wallace seconded.  The motion passed.

Needs Assessment

Mr. Kelley had been asked after the previous meeting to research possible funding sources for counseling services and programming for our students.  Mr. Kelley reported to Karen Skees and Pam Haire that no significant grant resources are currently available.

Action Plans

The 2-year action plans are due with the Continuation Grant Applications in February.  Any suggestions on programs or activities that you would like to see funded are encouraged.  The State FRYSC office would like programs to focus on academics to increase achievement levels, whenever possible.

Lisa Addington has researched and ordered the curriculum for The Ophelia Project, which addresses relational aggression.  The 4^th and 5^th grade girls are targeted for this program, which will primarily be integrated into the curriculum during the school day.

After the first of the year, Communicare will begin a day-treatment program at Valley View for elementary age students.  Targeted students have already been identified from Helmwood and Morningside.  The students will receive counseling along with academic instruction.

Melissa Butler reiterated the need for an afterschool program at the high school.  The ideal program would have the same setup as Panther Place and target the 9^th and 10^th grade students who statistically have been shown to need more assistance transitioning to high school and with the rigorous course work.  Karen Skees informed members of the possibility of some foundation funding for afterschool programs through United Way.  United Way Executive Director, Chris Wilborn, has been corresponding with the individuals pertaining to this program and should have more information soon.

Funding for college visits for EHS students was discussed.  Some of the minority students currently go on college visits with the Youth Services Center.  Melissa Butler stated that these visits would also be beneficial to the free and reduced lunch students as well as the Check and Connect students.  Karen Skees stated that at the present time the University of Kentucky reimburses the district for the bus and mileage for the minority students.  On occasion, Lindsey Wilson College has also reimbursed the expense but the funding is not always available.  The suggestion was made to contact the universities directly to ask for the funding for students to visit the campuses.

Program Report

Christmas Assistance

Many of our students and families received Christmas assistance this year through the different organizations and groups in the community.  In addition to many of our families who were served through Salvation Army or Helping Hand of Hope, 27 students Shopped With A Cop, First Christian

Church sponsored 70 students, the cheerleaders sponsored 8 students, 5 students Shopped With A Fireman and multiple others were served by sponsorship through individuals, families and businesses in the area.  Through some very generous donations, the centers were able to assist some of the district’s families with Kroger cards to help with the purchase of groceries and Christmas dinner items for their homes.

Within the schools, Helmwood sponsored 30 – 35 of their students for Christmas and Morningside and Helmwood Heights students were assisted with new shoes through First Christian Church.  Our centers had some underwear and socks that had been donated.  These items, along with some warm clothing donations from E’town Baptist Church were also used to assist families and students with clothing needs.  The community support has been tremendous again this year for those families finding themselves in need of assistance.

You Go Girl

Plans have begun for the You Go Girl Conference to be held for T. K.’s 7^th grade girls again in February.  The keynote address this year will be presented by a high ranking female officer from Fort Knox.

Cradle Cubs

The program has been very well attended this fall.

Grandparent Support Group

A speaker from the Kentucky Higher Education Assistance Authority has been scheduled for our next meeting.  The attendance has been good this year but we would like to invite new prospects.  The grandparents will receive more computer instruction after the first of the year.

Budget Report

Heather stated that both the FRC and YSC budgets will be a little less than ½ spent after December paychecks are distributed on the 20^th.

Counseling

The counseling funds allotted by Special Education should last through the school year.  Craig Curtiss has been doing more group counseling this year, which has decreased the overall hours billed.

Donations

Stone Hearth and Mr. Gatti’s donated sandwiches and pasta salad for today’s meeting.

Chik-Fil-A is donating chicken minis for tomorrow’s Grandparent Support Group.

Karen and Pam have been informed that there may be a possible 2% cut to each center’s budget after Christmas.  They will work to try and absorb as much of the cuts as possible at the state level to keep services at the school level consistant.

Other Business

Vicki Seabolt informed members of the Christmas family night for Panther Place.  Weather permitting, there will be carriage rides for the families.  There will also be crafts and activities for the families to make it a very fun night.  There are currently 144 reservations.  The Thanksgiving family night went very well.  It was a nice dinner for all 137 present.

There being no other business, Brooke Wallace motioned to adjourn the meeting and Donny Gill seconded.  The motion passed and the meeting was adjourned at 12:58 p.m.

Please note that future meeting dates for the 2011/2012 school year are:

February 7^th, April 17^th, and June 12th.

All meetings will be held at noon at Valley View.

The February date was changed from the 21^st due to the need to review grant applications.

• January 17 Board Meeting Minutes
• January 26 Board Meeting Minutes

Mr. Jeff Wells, Project Manager with Alliance Corporation will give an update on the Helmwood Heights Renovation  andPanther Academy Construction Projects

Mr. Jeff Wells, Project Manager for Alliance Corporation is requesting approval for Change Orders
#40 to Corbett Construction Co, Inc. in the amount of $650.47
#41 to Franklin Coatings of KY, Inc. in the amount of $1442.00

• Change Orders for Panther Academy and Helmwood

Mr. Jeff Wells, Project Manager with Alliance Corporation is requesting approval of change orders for the Panther Academy Construction Project.
    # 32     Bennett's Carpets in the amount of #$1,824.25
    #33     Westside Masonry in the amount of ($1,824.25)
    #34     Quality Fire Protection, Inc. in the amount of ($76,718.00)
    #35     Advanced Electrical Systems, Inc. in the amount of $650.00
    #36     Grayhawk Corporation in the amount of $885.00
    #37     GM Glass and Mirror in the amount of $391.00

Mr. Jeff Wells, Project Manager with Alliance Corporation is requesting approval of BG-4's for the Panther Academy Construction Project
BG-4 for Modern Welding Company in the amount of $171,662.05
BG-4 for New Millenium in the amount of $50,175
BG-4 to the Atlas Companies in the amount of $29,715
BG-4 to Tile Setters, Inc. in the amount of $27,300

• BG-4 for Panther Academy

 Attached is the KSBA's Proposal for Local Planning Committee Facilitator Services outlining their services.  School districts are required to develop, through a Local Planning Committee (LPC), a local facility plan every four years.

• KSBA LPC Proposal

An Architect is needed to provide information regarding the physical condition of each of our buildings for the Local Facilities Plan.  Attached is the contract proposal from RBS Design Group Architects

• Contract with RBS for LPC (revised)

Attached is information from the School Facilities Construction Commission (SFCC) regarding their official FY-2012 KETS offer of assistance.  Acceptance of this offer of assistance commits the Board of Education to follow the statutes and regulations of the SFCC and the Kentucky Department of Education governing the Education Technology Funding Program.  This is the first offer of assistance in FY-2012.  Said offer is in the amount of $25,267 and is based on the final FY-2012 statewide ADA figures.  Accepted state technology fund offers of assistance must be matched equally by the Board of Education or can be escrowed for up to three (3) years. 

• KETS Offer of Assistance

Pursuant to Board Policy 09.33 pertaining to Fund-Raising Activities, the District schools submitted their fundraising requests at the August 15, 2011 board meeting.  Said requests were approved at that time/date.
At this time, Elizabethtown High School, is seeking approval for an additional request.  The Superintendent has reviewed the additional request(attached) and is submitting this for board approval.  EHS Baseball time to sell "Powerdecals"

• Fund Raising Request

Attached are field trip requests from Mr. Steve Smallwood, Principal at Elizabethtown High School, seeking approval for:
1)     Elizabethtown High School Track Team to travel to Kenwood High School, Clarksville, TN. Transportation provided by Toby Tours, March 17, 2012
2)     Elizabethtown High School Speech Team to travel to University of Kentucky, Lexington, KY, March 22-24, 2012 to compete in the State Speech Tournament
3)    Elizabethtown High School Softball Team to travel to Ridley Park, Columbia, TN, March 23-24, 2012 (Parents are to provide transportation of their own children) to compete in a softball tournament 
4)    Elizabethtown High School Girls Golf Team to travel to Henry County, Kentucky July 29-30, 2012 to compete in the Henry County Girls Golf Invitational Tournament
Attached are field trip requests from Mrs. Beth Mather, Principal at T.K. Stone Middle School, seeking approval for:
1)    T.K. Stone Middle School Y-Club, KUNA to travel to Crowne Plaza Hotel, Louisville, KY March 4,5,6, 2012 to attend the Convention
2)    T.K. Stone Middle School Math Counts to travel to Louisville, KY March 30-31, 2012 to compete in a Math Competition

• Girls Golf State Tourney Field Trip Request
• Math Counts Field Trip
• Softball Field Trip
• Speech Field Trip
• Track Team Field Trip
• Y-Club, KUNA Field Trip

The first revision to the grading policy was approved at the January 26, 2012 Special Board Meeting(change the End-Of-Course Assessment Student Accountability Percentage from 20% to 10% for the 2011-2012 school year).  Ms. Branham, Assistant Superintendent for Student Learning is requesting a second revision to the grading policy this revision refers to_wording (highlighted in pink) "Any couse utilizing an ACT Quality Core - End of Course Exam will not utilize a multiplier for the semester exam." 
(The section highlighted in Yellow relates to the revision)

• Board Policy 08.221 with revisions

Ms. Karen Branham, Assistant Superintendent for Student Learning, will give an update on the 2011-2012 Strategic Plan.

• EIS CDIP I and I check

Attached are the Treasurer's Monthly Financial Report (overview), Balance Sheet, Monthly Report, Year to Date Report, Cash Flow, Reconciliation Register, Vender List and Special Construction Accounts

• Jan 2012 Cash Flow
• Jan 2012 check reconcilation
• Jan 2012 Financial report
• Jan 2012 monthly report
• jan 2012 vendor list
• Jan. 2012 Balance Sheet
• Payments from Special Accounts

Below are personnel actions taken since the last meeting of the Board of Education:

SUPERINTENDENT'S REPORT ON PERSONNEL ACTIONS
Below are personnel actions taken since the last meeting of the Board of Education: 

1.   Accepted the resignation and/or retirement of the following employees:

      Certified: 

      District-Wide:

• Michelle Jones – Substitute Teacher (effective January 2, 2012)  

      Elizabethtown High School:

• Glenn Petersen – Technology Education Teacher, retiring effective June 2012.  

      Classified: 

      District-Wide:

• Brittany Slaubaugh – Nutrition Service Worker, TKS/MES
• Betty Wease – Nutrition Service Assistant Manager, EHS  

      T.K. Stone Middle and Morningside Elementary Schools:

• Sabrina McNeill – Cafeteria Monitor 

      Extra Service Assignment: 

      Elizabethtown High School:

• James Noblin – Assistant Football Coach
• Sascha Teems – Weight Room Supervisor  

      T. K. Stone Middle:

• Daniel Thorn –Assistant Football Coach  

2.   Approved the employment of the following individuals, effective for the 2011-2012 school year: 

      Certified: 

      District-Wide:

• Leslie Addison – Elementary and Special Education Teacher (LBD); currently assigned to Valley View Education Center
• Kaitlen Barnes -– Substitute Teacher, Emergency Certification, Bachelor’s Degree in Interdisciplinary Studies from Western Kentucky University.
• Derek Pfeiffer – Substitute Teacher, Emergency Certification, enrolled at ECTC and Western Kentucky University, pursuing degree in Middle Grades Education.  

      Classified: 

      District-Wide:

• Rebekah Elder – Nutrition Service Worker, EHS
• Craig Johnson – Nutrition Service Worker Substitute
• Tameriah Ledford – Nutrition Service Assistant Manager, EHS
• Sabrina McNeill – Nutrition Service Worker, TKS/MES
• Brittany Slaubaugh – Nutrition Service Assistant Manager, PA
• Betty Wease – Nutrition Service Manager, PA  

      T.K. Stone Middle and Morningside Elementary Schools:

• Denise Joy – Cafeteria Monitor  

      Extra Service Assignment: 

      Elizabethtown High School:

• Rodney Chancey – Freshman Softball Coach  

3.  Approved the following individuals for Level I Volunteer status for their respective schools/programs, effective for the 2011-2012 school year: 

      Elizabethtown High School:

• Bill Pinkham - Baseball  

      T. K. Stone Middle School:

• Bridgette Duncan – SBDM Council Member
• Amanda Gail Knowles - Band Program  

4.  Approved the following leave requests as submitted by the following employees:

      Nothing to report