Dawson Springs Independent
August 22, 2017 6:00 PM
Special Meeting
1. Call to Order and Welcome
2. Roll call
Discussion

Also present:

3. Approval of the Agenda
Actions Taken

Order #5830 - Motion Passed:  Recommendation to approve the agenda passed with a motion by Mrs. Vicki Allen and a second by Mr. Michael "Wes" Ausenbaugh.

4. Recognition, discussion, communication and report items (No Board Action)
4.A. Recognition
4.B. Communications
4.B.1. Board Member Communications
Attachments
4.B.2. Citizens and Delegations: This is an opportunity for any citizen or delegation to approach the Board and be heard on any item/issue on the agenda or not on the agenda. (The Board appreciates and anticipates that the building Principal and Superintendent get the opportunity to resolve any issues prior)
4.C. Reports
4.C.1. Elementary Principal's Report
Attachments
4.C.2. Jr./Sr. High Principal's Report
Attachments
4.C.3. Enrollment and Attendance Report
Attachments
4.C.4. Superintendent's Report
Attachments
5. Action Items (Affirmative Motion needed)
5.A. Approval of Treasurer's Report
Attachments
Actions Taken

Order #5831 - Motion Passed:  Approval of the treasurer's report as presented passed with a motion by Ms. Lindsey Morgan and a second by Mr. Michael "Wes" Ausenbaugh.

5.B. Discussion/Approval of Kristin Smiley, Jennifer Ward, Kevin Stockman, Lori Wooton, Lesley Mills, Kati Griffin and Kent Workman as ARC (Admissions and Release Committee) Chairpersons for 2017- 2018 upon completion of required training and/or updates.
Actions Taken

Order #5832 - Motion Passed:   passed with a motion by Mrs. Vicki Allen and a second by Mr. Michael "Wes" Ausenbaugh.

5.C. Discussion/Approval of general district funding assurances for 2017-2018 to be submitted to KDE as required.
Attachments
Actions Taken

Order #5833 - Motion Passed:  Approval of general district funding assurances for 2017-2018 to be submitted to KDE as required passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Ms. Lindsey Morgan.

5.D. Discussion/Approval of Freezer Pad Change order number 1 (only) for BG 13-273 in the amount of $2,167.09
Attachments
Actions Taken

Order #5834 - Motion Passed:  Approval of Freezer Pad Change order number 1 (only) for BG 13-273 in the amount of $2,167.09 passed with a motion by Mrs. Vicki Allen and a second by Mr. Michael "Wes" Ausenbaugh.

5.E. Discussion/Approval of revised BG-1 for Freezer pad Project in the amount of of $60,532.09
Actions Taken

Order #5835 - Motion Passed:  Approval of revised BG-1 for Freezer pad Project in the amount of of $60,532.09 passed with a motion by Ms. Lindsey Morgan and a second by Mr. Michael "Wes" Ausenbaugh.

5.F. Discussion/Approval of BG4 for freezer pad project to Hamby Construction in the amount of $37,192.09, project 13-273
Actions Taken

Order #5836 - Motion Passed:  Approval of BG4 for freezer pad project to Hamby Construction in the amount of $37,192.09, project 13-273 passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Mrs. Vicki Allen.

5.G. Discussion/Approval of BG-5 for completion of Freezer pad Project in the amount of of $60,532, project 13-273
Actions Taken

Order #5837 - Motion Passed:  Approval of BG-5 for completion of Freezer pad Project in the amount of of $60,532, project 13-273 passed with a motion by Mrs. Vicki Allen and a second by Ms. Lindsey Morgan.

5.H. Discussion/Approval of BG4 for High School Sidewalk project to Ray Construction in the amount of $28,080, project 17-262
Actions Taken

Order #5838 - Motion Passed:  Approval of BG4 for High School Sidewalk project to Ray Construction in the amount of $28,080, project 17-262 passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Ms. Lindsey Morgan.

5.I. Discussion/Approval of BG-5 for project 17-262 completion of High School sidewalk project at a total amount of $29,480
Actions Taken

Order #5839 - Motion Passed:  Approval of BG-5 for project 17-262 completion of High School sidewalk project at a total amount of $29,480 passed with a motion by Mrs. Vicki Allen and a second by Mr. Michael "Wes" Ausenbaugh.

5.J. Discussion/Approval of BG1 18-031 High School Gym Driveway in the amount of $8,759
Actions Taken

Order #5840 - Motion Passed:  Approval of BG1 18-031 High School Gym Driveway in the amount of $8,759 passed with a motion by Ms. Lindsey Morgan and a second by Mrs. Vicki Allen.

5.K. Discussion/Approval of Unexecuted Owner-Contractor Agreement with Bennett and Sons Paving to complete the paving for the High School Gym Driveway Project in the amount of $7,759
Actions Taken

Order #5841 - Motion Passed:  Approval of Unexecuted Owner-Contractor Agreement with Bennett and Sons Paving to complete the paving for the High School Gym Driveway Project in the amount of $7,759 passed with a motion by Mrs. Vicki Allen and a second by Ms. Lindsey Morgan.

5.L. Discussion/Approval to create an Assistant Finance Director Position, post the position for interviews, and start the position on or around October 2nd, 2017
Actions Taken

Order #5842 - Motion Passed:  Approval to create an Assistant Finance Director Position, post the position for interviews, and start the position on or around October 2nd, 2017 passed with a motion by Ms. Lindsey Morgan and a second by Mrs. Vicki Allen.

5.M. Discussion/Approval of Assistant Finance Director Job Description: Director of Finance II
Attachments
Actions Taken

Order #5843 - Motion Passed:  Approval of Assistant Finance Director Job Description: Director of Finance II passed with a motion by Mrs. Vicki Allen and a second by Ms. Lindsey Morgan.

5.N. Discussion/Approval of salary schedule for Assistant Finance Director Position and stipend should the employee hold a Master's Degree. (salary comparable to similar sized districts in the region)
Attachments
Actions Taken

Order #5844 - Motion Passed:  Approval of salary schedule for Assistant Finance Director Position and stipend should the employee hold a Master's Degree passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Mrs. Vicki Allen.

5.O. Discussion/Approval of procedure 03.19 AP .23 and 03.29 AP.23 regarding District Training Requirements/Checklist
Attachments
Actions Taken

Order #5845 - Motion Passed:  Approval of procedure 03.19 AP .23 and 03.29 AP.23 regarding District Training Requirements/Checklist passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Ms. Lindsey Morgan.

6. Student Learning and Support Consent Items
Actions Taken

Order #5846 - Motion Passed:  Approval of consent agenda passed with a motion by Mr. Michael "Wes" Ausenbaugh and a second by Mrs. Vicki Allen.

6.A. Approval of Board Meeting Minutes from July 17, 2017
Attachments
6.B. Approval of Payment of Bills and Salaries
Attachments
6.C. Acknowledge Notification of Personnel Actions: Hired Lauren Cunningham – Elementary Teacher Amanda Brame – Elementary Instructional Assistant Gr 3 Christy Lynch – Elementary Instructional Assistant Gr 2 Ashley Mawdsley – Elementary Instructional Assistant Gr 1 Steve Head – MS Boys Basketball Coach David Garrett – Substitute Cook/Baker Resigned: Acknowledge, Jenny Bruce – Finance Officer: Retiring 6/30/18
6.D. Approval of Superintendent expenses
Attachments
6.E. Approval of Superintendent Whalen to attend the AASA (School Superintendents Association) Conference in Nashville in February of 2018
6.F. Acknowledgement of those selected for the 2017-2018 certified evaluation appeals panel were Kim Menser and Barbara P'Poole with the first alternate being Rhonda Simpson and the second alternate being Holly Peters
6.G. Approval of Maddie H and her golf coaches to attend the state ALL A Golf Tournament in Somerset in which she qualified for (overnight one night)
6.H. Acknowledge Finance Director Jenny Bruce to retire effective June 30th, 2018 after 40 years in the Dawson Springs School System.
6.I. Approval of Senior class cruise to the Bahamas in the spring.
7. ***Reminder, the next Board meeting will be a special meeting on September 14th at 6pm with a tax rate hearing prior at 5:50pm. This meeting will take the place of the previously scheduled meeting for September 18th.
8. Adjournment
Actions Taken

Order #5847 - Motion Passed:  Approval to adjourn the meeting passed with a motion by Mrs. Vicki Allen and a second by Ms. Lindsey Morgan.