Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

Please find the data requested by the Board of Education regarding building capacity, membership, and employee / student ratios attached. 

• BOEInfo2025

Budget Narrative for August FY2026 monthly financial statement:

1. General fund (fund 1) – as of 8/31/25, revenue received of 15 million with expenses of 4.8 million.
2. Special revenue (fund 2) – as of 8/31/25, revenue received of 1 million with expenses of 1.2 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. School Activity Fund (fund 25) – as of 8/31/25 revenue received of $248,000 with expenses of $3,600.This fund was set up end of FY20 due to a new GASB standard that went into effect.
4. Capital outlay (fund 310) - as of 8/31/25, revenue received of $147,500 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
5. Building fund (fund 320) - as of 8/31/25, revenue received of $361,000 with expenses of $0. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
6. Construction fund (fund 360) - as of 8/31/25, revenue received of $34,700 with expenses of $0. This fund is used to pay for the district’s construction projects.
7. Debt Service fund (fund 400) – as of 8/31/25, revenue received of $0 with expenses of $956,200. See detailed explanation under capital outlay and building fund.
8. Food service fund (fund 51) – as of 8/31/25, revenue received of $316,800 with expenses of $219,000.
9. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 8/31/25, revenue received of $304 with expenses of $20,000. Revenue comes in throughout the fiscal year.

Completed 9/3/25 by Annette Burtschy

• August 2025 bank account update for board portal 9-3-25
• August 2025 investments update for board portal for 9-25-25 board meeting
• balance sheet August 2026
• financial report August 2026
• Info on funds to help with monthly MUNIS report for board 3-12-21

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• 5-3 packet for September 2025 board meeting
• Warrants for September 2025 board meeting for board portal 9-16-25

The Board of Education is required to approve a close estimate Working Budget for all funds by September 30^th of each year.   Each of the funds is balanced with anticipated expenditures equaling anticipated revenue.  Special Revenue includes all new projects for FY2026.  School Activity Fund, Capital Outlay Fund, Building Fund, Debt Service Fund, Food Service Fund, and Daycare Fund are also presented in this Working Budget.

• BUDGET TO USE OVER THE SUMMER FY26 for board approval 9-16-25
• tentative to working budget changes for board 9-25-25 FOR BOARD MEMBERS for board portal 9-16-25
• working budget 2026 for 9-25-25 approval board meeting

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.

• 091125_MINUTES Reg Working Mtg.pdf

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  To raise money for field trips, regional & state competitions, student clubs, student field trips, yearbook purchases, and homecoming items. 

• HHS FUNDRAISER
• HHS Fundraiser (Spisak, Wood and Stu Council).pdf
• HHS fundraisers cont.pdf

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Funds will be used for student activities, purchase attendance incentives, uniforms for sports books for library, spring incentives, encourage reading at home, and testing t-shirts.

• 9TH DIST FUNDRAISERS

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Funds raised will be for student activity items.

• GOS FUNDRAISER

The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-5 Form to reflect the final project cost. After the BG-5 is approved with KDE, the unspent residual funds that are available can be used for other BG-1 capital projects.  Please see the attached BG-5 Form.

• BG5 23-065 9-12-25

Employee #6066 is requesting a leave of absence starting 08/20/2025 and returning 09/26/2025.  Leave will be fully paid. 

Employee # 6740 is requesting an intermittent leave of absence starting 08/25/2025 until the end of the 2025-2026 school year.  Leave will be partially paid.

Employee #6572 is requesting an intermittent leave of absence beginning May 28, 2025 - this is through the end of the 2025-2026 school year. 

Employee # 1707 is requesting a leave of absence Beginning August 25, 2025 and returning 11/18/2025.  Leave will be partially paid. 

Pursuant to CIPS Policy 04.8 Disposal of School Property. Items listed are to be sold as surplus. Bids will be open to the public for ten days by website, newspapers advertising, and district wide email. After the ten-day window closes, bids received will be presented to the Board for approval. 

• Surplus Fall Inventory Sheet.xlsx - Sheet1

• Mebs - Holmes Middle 2025-2026 School Contract (1).pdf

The AIA Document is a standard form of agreement between the Owner (Covington Board of Education) and the Contractor (HGC), outlining the terms and conditions of the project.

• A101-2007 KDE- Holmes High School Softball Field project- HGC
• A201 Holmes Softball Project-

A committee was formed to review the nine proposals we received to conduct the study. The committee recommends the selection of Evergreen Solutions LLC. 

• Evergreen