Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

• Bavarian Agreement in Lieu of Taxes (1).pdf

The Finance Director will go over Covington's tax reports provided by Kentucky Department of Education (KDE) & other documents relating to the tax discussion.  

• Covington - Tax Rate Presentation chart with pictures FY26 7-31-25
• Reports from KDE - Covington Independent FY26
• tax example on $100,000 home FY26 FOR BOARD PORTAL
• tax rate analysis FY26

Budget Narrative for July FY2026 monthly financial statement:

1. General fund (fund 1) – as of 7/31/25, revenue received of 13.4 million with expenses of 2.4 million.
2. Special revenue (fund 2) – as of 7/31/25, revenue received of $115,000 with expenses of $528,000. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. School Activity Fund (fund 25) – as of 7/31/25 revenue received of $247,300 with expenses of $1,600. This fund was set up end of FY20 due to a new GASB standard that went into effect.
4. Capital outlay (fund 310) - as of 7/31/25, revenue received of $147,500 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
5. Building fund (fund 320) - as of 7/31/25, revenue received of $334.400 with expenses of $0. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
6. Construction fund (fund 360) - as of 7/31/25, revenue received of $0 with expenses of $26,200. This fund is used to pay for the district’s construction projects.
7. Debt Service fund (fund 400) – as of 7/31/25, revenue received of $0 with expenses of $713,700. See detailed explanation under capital outlay and building fund.
8. Food service fund (fund 51) – as of 7/31/25, revenue received of $277,800 with expenses of $83,000.
9. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 7/31/25, revenue received of $0 with expenses of $0. Revenue comes in throughout the fiscal year.

NOTE: fund 1, fund 2, fund 51, and fund 52 aren’t balanced in MUNIS as of July 31, 2025.  Budgets are being worked on during the summer.

Completed 8/1/25 by Annette Burtschy

• balance sheet July 2026
• financial report July 2026
• Info on funds to help with monthly MUNIS report for board 3-12-21
• July 2025 bank account update for board portal 8-19-25
• July 2025 investments update for board portal 8-19-25

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• 5-3 packet for August 2025 board meeting
• Warrants for August 2025 board meeting for board portal 8-19-25

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.

• 071725_SpecMtg Minutes.pdf

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.

• 072425_MINUTES Reg Business Mtg.pdf

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.

• 081425_MINUTES Reg Working Mtg.pdf

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.

• 081825_MINUTES Spec Mtg.pdf

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.

• 081925_MINUTES Spec Mtg.pdf

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  The money will go toward student activities throughout the year.

• scan_shirley.carroll_2025-07-23-07-48-03

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  Money raised will benefit the students and the FRC.

• scan_shirley.carroll_2025-07-23-07-48-13

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  These funds raised will be used for student supplies/activities throughout the year.

• scan_shirley.carroll_2025-07-25-15-42-38

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  This is to raise money to pay for student activities, field trips and student incentives.

• GOS FUNDRAISER
• GOSFUNDRAISERS_0 (1).pdf

Employee # 6572 is requesting an intermittent leave of absence beginning 05/28/2025 and into the 2025-2026 school year.

Requesting the approval of two contracts for special education-related service providers. Kelly Twehues with KTL, Speech, Physical & Occupational Therapy provides occupational, physical, and speech therapy for students with these services on Individualized Education Programs. Last year the total paid to this contract was $113.163.50

Empower House provides supplemental physical therapy services for students with Individualized Education Programs. Last school year, the total paid to this contract was $121,541.00

These services are necessary to implement Individualized Education Programs for students. 

• Covington KTL Service Contract
• Covington Schools 2025-2026 Service Contract for Therapy Services (2)

According to our special education procedures, “the Superintendent, in consultation with the Director of Special Education, will recommend to the Board of Education for approval a list of CIPS Representatives”. The Covington Independent Public School District (CIPS) representative is also defined in our procedures as an individual “who is qualified to provide, or supervise, the provision of, specially designed instruction to meet the unique needs of children with disabilities, and is knowledgeable about the general education curriculum and the availability of the resources of the CIPS”.

Attached is a list by job titles of the CIPS representatives that I recommend to the Board of Education for approval for the 2025-2026 school year. By approving these individuals to serve as the CIPS representative, the board is granting them authority to obligate resources for the implementation of Individual Education Plans for students with disabilities.

A list of all personnel by job titles who are qualified (pending completion of ARC Chairperson Training) to chair ARC meetings for the 2025-2026 school year:

Director of Special Education

Preschool Coordinator

Principals

Assistant Principals

School Counselors at Holmes High School

School Counselors at Holmes Middle School 

School Counselors at Sixth District Elementary, Ninth District Elementary, Glenn O. Swing Elementary, John G. Carlisle Elementary, and Latonia Elementary 

Special Education Facilitator/Coach 

Recommendation that the Board of Education approve Options 1 and 2 on the attached contract. The total cost of certified exit survey and the expansion of the ongoing certified employee surveys with principal coaching for the responses is $31,724.

• Upbeat & Covington IPS_SY2526

The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-4 Form to reflect the final construction cost.  Please see the attached BG-4 Form.

• BG4 23-065

Mr. Alvin L. Garrison, Superintendent requests the Board of Education and or its designee to execute the purchase contract for the property located at 1923 Howell Street, Covington Kentucky 41014, pending approval from the Kentucky Department of Education (herein “KDE”). Prior to the site acquisition located at 1923 Howell Street, Covington, Kentucky 41014,  KDE shall provide final approval to purchase the property. The District has obtained a tentative approval and is working through the other regulatory requirements under state administrative law. The Board is requested to authorize this transaction so that once the anticipated final approval by KDE is obtained the sale can occur.

• Purchase Agreement -1923 Howell Street - UNSIGNED(5126751.1).pdf

September 1 ~ Labor Day, Schools and Offices Closed 

September 2 ~ First Day for Pre-School Students 

September 2 ~ 2025 KSBA Regional NKY Meeting, 5:30 p.m., Receptions, Erlanger

September 11 ~ Covington Board of Education Regular Meeting, 5:30 p.m., 25 E. 7th Street, Covington

September 25 ~ Covington Board of Education Regular Meeting, 5:30 p.m., 25 E. 7th Street, Covington

September 26 ~ Homecoming Parade, Time TBA

September 26 ~ Homecoming Football Game, Time TBA

October 3 ~ Professional Development #2, Schools Closed

October 6 ~ Staff Planning Day, Schools Closed 

October 9 ~ Covington Board of Education Regular Meeting, 5:30 p.m., 25 E. 7th Street, Covington

October 23 ~ Covington Board of Education Regular Meeting, 5:30 p.m., 25 E. 7th Street, Covington

November 7 ~ NAACP 24th Annual Freedom Fund Gala, 7 p.m., The Madison Event Center

Visit EventLink.com for all spring athletic schedules. GO BULLDOGS!

Pursuant to KRS 61.810 (1) the Board may go into executive session.