Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

As requested, the slide deck outlines updates from the Department of Community and Family Engagement regarding out-of-school time programming, mentoring, and family engagement throughout the district.

• CIPS Board Meeting 8.14.25 - FINAL.pdf

Requesting the approval of two contracts for special education-related service providers. Kelly Twehues with KTL, Speech, Physical & Occupational Therapy provides occupational, physical, and speech therapy for students with these services on Individualized Education Programs. Last year the total paid to this contract was $113.163.50

Empower House provides supplemental physical therapy services for students with Individualized Education Programs. Last school year, the total paid to this contract was $121,541.00

These services are necessary to implement Individualized Education Programs for students. 

• Covington KTL Service Contract
• Covington Schools 2025-2026 Service Contract for Therapy Services (2)

According to our special education procedures, “the Superintendent, in consultation with the Director of Special Education, will recommend to the Board of Education for approval a list of CIPS Representatives”. The Covington Independent Public School District (CIPS) representative is also defined in our procedures as an individual “who is qualified to provide, or supervise, the provision of, specially designed instruction to meet the unique needs of children with disabilities, and is knowledgeable about the general education curriculum and the availability of the resources of the CIPS”.

Attached is a list by job titles of the CIPS representatives that I recommend to the Board of Education for approval for the 2025-2026 school year. By approving these individuals to serve as the CIPS representative, the board is granting them authority to obligate resources for the implementation of Individual Education Plans for students with disabilities.

A list of all personnel by job titles who are qualified (pending completion of ARC Chairperson Training) to chair ARC meetings for the 2025-2026 school year:

Director of Special Education

Preschool Coordinator

Principals

Assistant Principals

School Counselors at Holmes High School

School Counselors at Holmes Middle School 

School Counselors at Sixth District Elementary, Ninth District Elementary, Glenn O. Swing Elementary, John G. Carlisle Elementary, and Latonia Elementary 

Special Education Facilitator/Coach 

Recommendation that the Board of Education approve Options 1 and 2 on the attached contract. The total cost of certified exit survey and the expansion of the ongoing certified employee surveys with principal coaching for the responses is $31,724. 

• Upbeat & Covington IPS_SY2526

• TCTW KY Covington 2526.pdf

Covington Independent Public Schools 2025 Board update on Strategic Plan and Community Report Card.

• CIPS COMMUNITY REPORT CARD 24.25 - V4.pdf
• Strategic Plan Update -2025 (1).pdf

Data Security and Breach Notification Practice Guide Review Rationale: Pursuant to 702 KAR 1:170, Kentucky school districts are required to review the Data Security and Breach Notification Best Practice Guide prior to August 31 of each year.

The personnel actions listed on the exhibit have taken place since the board meeting on July 10, 2025.

• PersonnelExhibit08142025_0
• REVISED_Personnel Exhibit 08-14-2025.pdf

Pursuant to Policy 02.423, School Council Meetings (SBDM), a copy of the minutes of each council meeting shall be forwarded by the Principal to the Superintendent who shall keep the Board informed of the council actions.

• SBDM Mins_LES July 25.pdf

• Draft and place information articulating the Board’s vision and priorities for the search;
• Develop a press release announcing the selected search firm and outlining the public engagement process;
• Coordinate directly with key media outlets to encourage accurate and constructive coverage;
• Support the Board of Education with media interview preparation and message discipline; and
• Monitor and respond to media inquiries to ensure consistent framing and public confidence.

This is the Student Medication Guidelines Procedure. It is the recommendation of Ms. Aaren Meehan, Board Attorney in conjunction with the Policy Committee for an initial reading. Attached is the procedure that includes red-lined edits and also a clean copy for review.

• 09.2241 AP.1-revised_scan_jaren.finney_2025-07-14-11-17-34 - REVISED BY JF 071425.pdf
• CIPS-Procedure 9.2241 AP.1 - cleancopy(5119466.1) (2).pdf

The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-4 Form to reflect the final construction cost.  Please see the attached BG-4 Form.

• BG4 23-065

Unused ending balances may be carried over upon petition by the Site Based Council to the local Board of Education per KRS160.345.  The limit of what can be carryover is 5% of the original site based allocation.  The amount requested to carryover is $22,718.85 (see attached detail spreadsheet).

• carryover '25 calculation for schools for board portal 7-30-25

The Kentucky School Boards Association provides updates on the legal policy amendments that must be made to our policies annually.  These amendments are based on changes with the Kentucky Revised Statutes (KRS), the Kentucky Administrative Regulations (KAR) and legal opinion.

The following policy amendments were reviewed by district departments and the policy committee and recommended to adopt as written:

At the top of each draft is the legal and/or recommended explanation for the proposed change. In the body of each draft, new language is underlined. Language with strike through is recommended for deletion. 

• 2025 KSBA Legal Policies_Adopt as Written_First Reading 7.24.25.pdf

KRS 158.4414 requires local boards of education and superintendents to assign a school resource officer to each school as funds become available.  Currently CIPS has 3 School Resource Officers serving Holmes Middle School, 6^th District Elementary, and the Transformational Learning Center. When another SRO becomes available, they will serve Holmes High School.

For the 2025-2026 school year, the School District shall pay the Sheriff the sum of $40.26 per hour per deputy for each 8-hour day worked by the deputies during the 180-day contract. The total shall not exceed $272,960.00.

• SRO Agreement W Cov Schools 2025 to 2026

CHANGE ORDER - a written instruction to the contractor, signed by the owner, the architect/engineer, (the Construction Manager if such services are employed) and the contractor issued after execution of the contract, authorizing additional work, deletion, or revision in the scope of work or an adjustment in the contract sum or the contract time.

Change Order Explanation:

• Per the Electrical Inspector, we shall install a 600A disconnect at the single-phase transformer in the boiler room due to the distance exceeding 25 feet from the transformer and the limitations for the overcurrent protection. Once corrected, the final electrical inspection will be approved.

This change order, $11,705.00, does not exceed the approved contingency for the project. Please find attached, KDE Change Order Document with explanations for each change order.

• Holmes Campus Vent - Change Order 6

August 18 ~ Opening Day for Staff, 8:30 a.m., Jack Moreland Auditorium 

August 19 ~ Professional Development Day, #1

August 19 ~ Latonia Elementary Meet the Teacher Night, 4 p.m. – 6 p.m.

August 20 ~ Glenn O. Swing Elementary Back-to-School Event, 4 p.m. – 6 p.m.

August 20 ~ John G. Carlisle Elementary Back-to-School Event, 4 p.m. – 6 p.m.

August 20 ~ Holmes Middle School 7^th Back-to-School Event, 4 .m. - 6 p.m.

August 20-22 ~ Staff Planning Days, Schools Closed 

August 21 ~ Holmes High School Back-to-School Event, 4 p.m. – 6 p.m.

August 21 ~ Holmes Middle School 6th Grade Orientation, 4 p.m. – 6 p.m.

August 21 ~ Sixth District Elementary Back-to-School Event, 4 p.m. – 6 p.m.

August 22 ~ Ninth District Elementary Back-to-School Event, 4:30 p.m. – 6:30 p.m.  

August 23 ~ TEAM Athletic Hall of Fame, 6 p.m., Radisson Cincinnati Riverfront

August 25 ~ First Day for K-12 students

August 25-29 ~ James E. Biggs Early Childhood Back-to-School Event (scheduled individually)

August 28 ~ Covington Board of Education Regular Meeting, 25 E 7^th Street, 5:30 p.m.

September 1 ~ Labor Day, Schools and Offices Closed 

September 2 ~ First Day for Pre-School Students 

Visit EventLink.com for all spring athletic schedules. GO BULLDOGS!

Pursuant to KRS 61.810 (1) the Board may go into executive session.