Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures.  This report contains the membership and percentage of attendance for students by grade, by school and compares to the last 10 year’s monthly enrollment figures.

• Attn Mem 23-24 Month 6

Budget Narrative for February FY2024 monthly financial statement:

1. General fund (fund 1) – as of 2/29/24, revenue received of 43.2 million with expenses of 22.5 million.
2. Special revenue (fund 2) – as of 2/29/24, revenue received of 14.8 million with expenses of 15.5 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. School Activity Fund (fund 25) – as of 2/29/24 revenue received of $223,000 with expenses of $15,000.This fund was set up end of FY20 due to a new GASB standard that went into effect.
4. Capital outlay (fund 310) - as of 2/29/24, revenue received of $155,250 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
5. Building fund (fund 320) - as of 2/29/24, revenue received of 2.3 million with expenses of 1.6 million. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
6. Construction fund (fund 360) - as of 2/29/24, revenue received of 9.8 million with expenses of 9.7 million. This fund is used to pay for the district’s construction projects.
7. Debt Service fund (fund 400) – as of 2/29/24, revenue received of $0 with expenses of 1.3 million. See detailed explanation under capital outlay and building fund.
8. Food service fund (fund 51) – as of 2/29/24, revenue received of 2.9 million with expenses of 2.2 million.
9. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 2/29/24, revenue received of $232,000 with expenses of $173,000. Revenue comes in throughout the fiscal year.

Completed 3/4/24 by Annette Burtschy 

• balance sheet February 2024
• February 2024 bank account update
• February 2024 investments update
• financial report February 2024
• Info on funds to help with monthly MUNIS report for board 3-12-21

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• Warrants for March 2024 board meeting

Pursuant to Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate. Minutes shall not be amended to reflect a change in position.

• 022124_MINUTES Reg Business Mtg.pdf

• 030724_MINUTES Reg Working Mtg.pdf

• 030924_MINUTES Spec Mtg Board Retreat.pdf

The Covington Board of Education Accept as an Informational Item the Proposed Lease Renewal with Children's Home of Northern Kentucky (CHNK). CHNK has housed the Transformational Learning Center (TLC) for the past 10 years. TLC is a state recognized program of distinction five of last six years the distinctions were awarded. 

Alt Programs of Distinction

https://www.kentuckyteacher.org/tag/alternative-programs-of-distinction/ 

• CHNK CIPSrenewal 7-1-2024 for CIPS_
• CHNK 2023 PPT template_5slides with photos
• CHNK 2023 PPT template_5slides with photos

Pursuant to CIPS Policy 04.8 Disposal of School Property. Items listed are to be sold as surplus. Bids will be open to the public for ten days by website, newspaper advertising, and district wide email. After the ten-day window closes, bids received will be presented to the Board for approval. 

• 23-24 Spring Surplus FORM (2)
• 2324SpringSurplusFORM2_0 (1).pdf

Pursuant to CIPS Policy 04.8 Disposal of School Property. Bidding was open for 10 days after being advertised in the newspaper and district web site. After the ten-day window closed NO bids were received. Asking permission for items to be disposed of in a professional manner. 

• HHS SPECIAL SURPLUS

James E. Biggs would like to apply for the Preschool Partnership Grant, which is due March 22, 2024. James E. Biggs have been working collaboratively with Funshine Child Care Center over the last few years and they approached us with interest to apply for the grant to continue building and improving our partnership and we included Chapman Child Development Center in our grant planning.

Our vision, if awarded the grant, is to continue supporting Kindergarten Readiness efforts as a community wide approach and provide families with a high-quality, full-day and full year program in collaboration with Biggs and Funshine Child Care Center, through the regular school year and summer programming.

This grant would also increase enrollment and access to screenings in all programs with continued and enhanced joint recruitment efforts and to support professional development with staff for both Biggs, Funshine Child Care Center, and Chapman Child Care Center staff. The funding would help our community children get resources and high-quality education and childcare that work together to prepare for Kindergarten. 

Covington Independent Public Schools intends to participate in the following memberships and programs with the Northern Kentucky Cooperative Extension Services (NKCES) for the 2024-2025 School Year:

• NKCES Membership and Grants Consortium ($10,500 base plus ADA *.50)

• Restore Program ($26,000 per slot)

• Pathways Program ($52,500 per slot)

For the 2024-2025 the district will be requesting seven slots for the Restore Program and one spot for the Pathways Program. Funding sources for the NKCES Membership and NKCES Grants Program are district funded. The Restore Program and Pathways Program are funded through Special Education.  

Grant Name:  McKinney-Vento Homeless Children Education Program is a three-year competitive subgrant with the initial award being October 1, 2024 for the 2024-2027 school year through September 30, 2027.

Overview:

As authorized under Title IX, Part A of ESSA:  Education for Homeless Children and Youth Program, the Office of Continuous Improvement and Support is issuing the Request for Applications (RFA) form local educational agencies to develop and implement programs that facilitate the enrollment, attendance, and success in school of homeless children and youth.  This competitive subgrant may be used to provide temporary, special, and supplementary services to meet the unique needs of homeless children and youth.  Grants shall be for a term of one year, renewable for up to two additional 1-year terms based on the availability of Federal Homeless Education funds and grantee performance each year as determined by the State Homeless Coordinator's review of projected activities, analysis of prior year's outcome data, fiscal management, and participation in yearly state-required training, as well as contributions to The Community of Practice. 

Funding Source:  U.S. Department of Education, Public Law 100-77:  McKinney-Vento Homeless Assistance Act of 1987 (Title VII, Subtitle B, Sec. 722)

Grant Deadline for Submission:  April 18, 2024 timestamped by 4:00 p.m. (EST) via electronic submittal of original and blind copy for reviewers.

Awards notification:  On or around May 23, 2024, which will be posted on KDE website.

Pursuant to CIPS Policy 09.36 School Related Student Trips, Holmes High School is requesting Board approval for an educational trip.

State SkillsUSA Competition, April 18-20, 2024 

Louisville, KY

The estimated expenses for 1 student and 1 advisor to go to the State SkillsUSA competition is as follows:

Student registration   1 x $100                                     $     100.00

Student Hotel/ 1 Room  $140.00 x 2 nights                   $      280.00

Advisor Registration   1 x $100                                     $     100.00

Advisor Hotel/1 Rooms $140.00 x 2 nights                     $     280.00

Temp Duty for Advisors/Teachers                                  $     223.32

Total estimated expenses:                                            $      943.32

All registrations and expenses for student will come from the SkillsUSA (CTSO) budget.  Advisor expenses will be paid with Perkins funds, including travel.

Student qualified by finishing in first place in Welding 1, in the regional competition.

Employee #1102 has requested a leave of absence (FMLA) beginning 03/06/2024 and returning 03/20/2024.  Leave will be fully paid. 

Employee #6703 is requesting an intermittent leave of absence beginning 02/21/2024 and ending the last day of the 2023-2024 school year. Leave will be unpaid. 

Employee #6315 has requested intermittent FMLA beginning 02/20/2024 and ending the last day of the 2023-2024 school year.  Leave will be partially paid. 

Employee # 6172 is requesting a leave of absence beginning March 14, 2024 and returning April 1, 2024.  Leave will be fully paid. 

Employee #5677 is requesting a leave of absence beginning  03/15/2024 and ending 05/31/2024.  Leave will be fully paid. 

It is recommended that the Covington Board of Education approve the REVISED BG-23-062 Holmes Campus Project AND approve to advertise for competitive bidding.

 As recommended by EMBOSS/PCA the following renovations and upgrades will be included in the BG 23-062 Project:

• Senior Locker Room and Gym
• Senior & Middle School Toilet Rooms
• Senior High Auditorium
• HMS Exterior Drainage Issues
• HHS & HMS Main Office Secure Entry Areas

• BG23-062 - Revised Holmes Campus Project

Pursuant to CIPS Policy 09.36 School Related Student Trips, Holmes High School is requesting Board approval for an educational trip.

Kentucky DECA competed at their state competition March 3-5, 2024 in Louisville and Holmes was extremely successful, yet there were no international qualifiers. Ms. Peyton Mullins, Holmes High School teacher has been given the opportunity to bring two specific students to the competition to compete in the Elevate Academy- a leadership academy for chapter growth and individual leadership skills. Only 6 students from the state of Kentucky get the honor of participating in this academy. We are seeking approval for two students and Ms. Mullins to travel to Anaheim, California for them to participate from April 26, 2024 thru May 1, 2024.

While there, Ms. Mullins will be able to participate in an advisor learning series. The students will be taking part in the Elevate Leadership Academy where topics of learning include: elevating DECA leadership, personal leadership styles, and taking leadership to the next level. The students will also have the chance to explore the area with DECA advisors and chapters, expanding their worldview.

ESTIMATED COST ~ Housing: $2,200 Airfare: $1200 Funding source: Perkins CTSO and SBE account. 

March 28 ~ Preschool Transition Visits, 9:30 a.m. and 1 p.m. 

April 4 ~ Covington Board of Education Working Meeting, 5:30 p.m., 25 E. 7th Street

April 25 ~ Covington Board of Education Business Meeting, 5:30 p.m., 25 E. 7th Street

April 29 ~ Young Scholar Senior Celebration, 7 p.m., NKU Student Ballroom

May 18 ~ TEAM Foundation Golf Outing, Kenton County Golf Course, 12:30 p.m.

June 12 ~ 2024 Hall of Honors Celebration, Drees Pavilion, 6 p.m. 

July 15 ~ 14th Annual Covington Partners Golf Outing, 

September 27 ~ Covington Partners 25 Year Anniversary Gala, The Madison Event Center

Visit EventLink.com for all athletic schedules

Pursuant to KRS 61.810 (1) the Board may go into executive session.