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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Glenn O Swing ~ Student Recognition
Ms. Karissa Storey, Assistant Principal
VI.2.
Certified Employee of the Month ~ Ms.Katelyn Emery
Board member
VI.3.
Classified Employee of the Month ~ Mr. William Piner
Board member
VI.4.
Volunteer of the Month ~ Ms. Chelsea Brown
Board member
VII.
Informational Items (Action Possible)
VII.1.
Glenn O. Swing Elementary Annual Update
Ms. Ellen Peach, Principal
Glenn O. Swing Elementary administration and staff will report to the Board their annual update.
VII.2.
School Garden Mini-Grant Request for James E. Biggs Early Childhood Education Center
Ms. Elizabeth Miller, Principal
James E. Biggs would like to apply for the School Garden Mini Grant:
https://www.kyf2snetwork.com/school-garden-mini-grants?fbclid=IwAR2HEtulTY97mDv41BfqkL6h7uflKmI1noD-4QGWxtpuVIIqXhkRlV7kEyQ_aem_AaIxEvx2OMFRjvpMbucNDqe90mlFFyoWTVfkZAr-o593150JBbbLyNzMxWrHqFDxwz0
Schools can apply for $5,000 for garden materials and supplies as well as nutrition education materials, and including student intern support.
Here is the letter of intent which is due 1/10/2024:
James E. Biggs is a public preschool that serves three to five year old students in the Covington Independent Public Schools. We are an urban school district with a wide range of diversity. We have never received a grant for a school garden. However, a school garden would be a great addition to our fenced-in playground and outdoor space. It would benefit our students to learn gardening skills, something they may not have the opportunity to do at home.
Preschool students thrive when learning is hands-on and provides opportunity to explore. A garden will give students the opportunity to see seeds grow into food or other plants. They will help tend to and take care of the plants. Taking care of a garden lends itself greatly to fine motor skills and even some gross motor skills. As the garden develops, it will lend itself to our curriculum and instruction for students. A garden would lend itself easily to five of our six units of study, Five Senses, I’m Healthy, Community Helpers, Weather, and Living & Non-Living. The garden also gives opportunities for students to count, identify colors, label, and more! It will increase student vocabulary and inquiry to help them be more prepared for Kindergarten. In addition to curriculum benefits, our students will gain a sense of responsibility and pride in learning about and how to take care of the garden.
In the long-term we would like to have a garden that is prosperous. Prosperous in the plants, fruits, and vegetables as well as incorporating student interest and curriculum. We want our students to have continuous hands-on learning experiences, but also want to be able to give back to our students through snacks or being able to send foods home with students.
James E. Biggs is the foundation for education in Covington Independent Public Schools. Engaging students in inquiry, exploration, and responsibility in a garden will help them be more well rounded citizens and more prepared for Kindergarten and future success.
VII.3.
Personnel Actions
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The personnel actions listed on the exhibit have taken place since the board meeting of November 30, 2023.
VII.4.
Comprehensive District Improvement Plan (CDIP) 2023-2025
Mr. Scott Alter, Assistant Superintendent of Curriculum and Instruction
Presentation to the Covington Independent Public Schools on Comprehensive District Improvement Plan (CDIP) 2023-2025.
VII.5.
BG23-062 Campus Project Estimate of Updated Probable Cost
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
It is requested that the Covington Board of Education review the updated Estimate of Probable Cost for BG-23-062, Holmes Campus Project. The Holmes Campus Project BG1 was approved on August 25, 2022 and submitted to KDE. Once reviewed and questions are answered, we would like to submit for approval during the next BOE Meeting on January 25, 2024.
VII.6.
District Facilities Master Plan
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Attached is the District Facilities Plan proposal for master plan by SHP.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ December 14, 2023 Regular Meeting
VIII.2.
Salary Schedule Amendment
Ken Kippenbrock
The Covington Board of Education approved the creation of an Archery Program at Holmes High School. The Athletic Director has requested the following stipends be added to the salary schedule for coaching. This request is based on research by the Athletic Director of nearby districts pay for this program.
Head Archery Coach: $1,800.00
Assistant Archery Coach: $1,250.00
Additionally, amendment to Page 9 to clarify that the rates of hourly pay for Summer School / ESS / After School Program / Summer Program/ should also include School Improvement Fund (SIF) allocated hourly supplements.
VIII.3.
2024-2025 and 2025-2026 School Calendars
Ms. Jessica Duty, Director of Pupil Personnel
The Calendar Committee is submitting their recommendations for the 2024-2025 and 2025-2026 school years. The committee has decided to create two years of calendars to allow additional time for planning for all members of the school community.
Both calendars are variable which means at least one thousand
sixty-two (1,062) hours of instructional time delivered on the number of
student attendance days adopted by a local board of education which
shall be considered proportionally equivalent to one hundred seventy
(170) student attendance days and calendar days for the purposes of a
student instructional year, employment contracts that are based on the
school term, service credit under KRS 161.500, and funding under KRS
157.350.
1. One (1) school district principal; Maranda Meyer, Representing K-12 Principals
2. One (1) school district office administrator other than the superintendent; Jessica Duty
3. One (1) member of the local board of education; Hannah Edelen
4. Two (2) parents of students attending a school in the district; Crystal White, 1 Non-Responsive
5. One (1) school district elementary school teacher; Madison Knaley
6. One (1) school district middle or high school teacher; Deb Winkler-CEA Rep, Dave Hartman
7. Two (2) school district classified employees; Sunny Collins
8. Two (2) community members from the local chamber of commerce, business community, or tourism commission; Rich’s Proper & Covington Hotel - Non-Responsive
VIII.4.
Fundraiser Request ~ Daycare Flashdrive Picture Sales
Ms. Kim Terry, Director
Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. They will be raising money for center activities & parent involvement.
VIII.5.
Fundraiser Request ~ Holmes High School Leadership Academy
Mr. Jon Hopkins, Counselor
Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Work concessions to raise money for the Leadership Academy.
VIII.6.
Leave of Absence Request- Employee #5781
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee # 5781 has requested FMLA - beginning 04/17/2024 and returning first day of the 2024-2025 school year. Leave will be partially paid.
VIII.7.
Leave of Absence Request- Employee #6935
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee # 6935 has requested a leave of absence. Beginning 02/12/2024 and returning 05/03/2024. Leave will be partially paid.
VIII.8.
Leave of Absence Request- Employee #3751
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee # 3751 has requested FMLA - this is a request for intermittent FMLA - beginning 11/30/2023. Leave will be partially paid.
VIII.9.
Leave of Absence Request- Employee #6780
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee # 6780 has a revised returned date of TBD - per physician. Note: Beginning date is 10/10/2023.
VIII.10.
Leave of Absence Request- Employee #2899
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee # 2899 has requested FMLA - beginning 12/08/2023 and returning 01/02/2024. Leave will be fully paid.
VIII.11.
Leave of Absence Request- Employee #6507
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee # 6507 has requested FMLA - beginning 11/14/2023 and returning 11/27/2023. Leave will be partially paid.
VIII.12.
Leave of Absence Request- Employee #6391
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee # 6391 has requested FMLA - beginning 11/13/2013 and returning 12/04/2023. Leave will be partially paid.
IX.
Individual Approval Agenda Items
X.
Addendum Agenda (Action Possible)
XI.
Report of the Attorney
Adams Law, PLLC
XII.
Board Member Discussion
XIII.
Board Member Comments
XIV.
Upcoming Events
Mr. Tom Haggard, Board Chair
January 15 ~ Schools and Offices Closed, Martin Luther King, Jr. Day
January 20 ~ Girls' Basketball Senior Night, 6 p.m. at Holmes High School
January 27 ~ Special Meeting, Covington Board of Education Board Retreat, Time TBD, 25 E. 7th Street
February 12 ~ Grant High School Night at the Holmes basketball game, 7:30 p.m.
February 22-25 ~ COSSBA Annual Conference, Dallas, Texas
February 22 ~ Boys' Basketball Senior Night, 7:30 p.m. at Holmes High School
March 1-3 ~ KSBA Annual Conference, The Galt House Hotel, Louisville
Visit EventLink.com for all athletic schedules.
XV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVI.
Adjournment
Mr. Tom Haggard, Board Chair
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