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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
Informational Items (Action Possible)
VI.1.
Narcan in Schools
Jennifer Fowee, Director of Health Services
Per KRS 217.186 and Board policy 09.224, an opioid antagonist (naloxone/Narcan) may be kept on school property for administration to individuals who may experience life-threatening opioid overdose.
VI.2.
Special Education Department Services Contracts for 2023-2024
Ms. Sarah Graman, Director of Special Education
Requesting board approval to renew the following contracts for the 2023-2024 school year:
Orientation and Mobility Services: Movin' OM
Deaf and Hard of Hearing Teacher: Jennifer Gregory
Physical Therapy, Occupational Therapy, Speech Language Therapy Services: Pediatric Therapy Specialists DBA Empower House
These services are required for student Individualized Education Programs. Occupational Therapy and Speech Therapy Services will be provided as needed if we are unable to meet student needs above what can be provided by full time CIPS employees.
Requesting approval of these items so they may begin when school starts August 28, 2023.
VI.3.
Special Education Procedures
Ms. Sarah Graman, Director of Special Education
Informational item regarding changes to Covington Independent Public Schools Special Education Procedures.
Changes from 2021 version include:
- definition of Hearing Impairment changed to match updated Kentucky Revised Statutes (KRS) for eligibility
- definition of Vision Impairment changed to match updated KRS for eligibility
- minor grammatical edits
VI.4.
Data Security and Breach Notification Best Practice
Mr. Jamarcus White, Director of Technology
This is an informational item to explain Data Security & Privacy best practices.
VI.5.
Personnel Actions
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The personnel actions listed on the exhibit have taken place since the board meeting of July 31, 2023.
VII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VII.1.
SBDM Councils' Carryover Funds FY2023
Ms. Annette Burtschy, Director of Finance
Unused ending balances may be carried over upon petition by the Site Based Council to the local Board of Education per KRS160.345. The limit of what can be carryover is 5% of the original site based allocation. The amount requested to carryover is $20,690.59 (see attached detail spreadsheet).
VII.2.
BG4 on BG21-322 Latonia Elementary Stairwell Security Upgrade
Ms. Annette Burtschy, Director of Finance
The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-4 Form to reflect the final construction cost. Please see the attached BG-4 Form. This is an informational item that will be brought back requesting approval.
VII.3.
Monthly Financials
Ms. Annette Burtschy, Director of Finance
Budget Narrative for July FY2024 monthly financial statement:
- General fund (fund 1) – as of 7/31/23, revenue received of 14.6 million with expenses of 1.9 million.
- Special revenue (fund 2) – as of 7/31/23, revenue received of $-475,000 with expenses of 2 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
- School Activity Fund (fund 25) – as of 7/31/23 revenue received of $196,000 with expenses of $-5,000. This fund was set up end of FY20 due to a new GASB standard that went into effect.
- Capital outlay (fund 310) - as of 7/31/23, revenue received of $155,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
- Building fund (fund 320) - as of 7/31/23, revenue received of $167,000 with expenses of $0. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
- Construction fund (fund 360) - as of 7/31/23, revenue received of 3.2 million with expenses of 2.8 million. This fund is used to pay for the district’s construction projects.
- Debt Service fund (fund 400) – as of 7/31/23, revenue received of $0 with expenses of $679,000. See detailed explanation under capital outlay and building fund.
- Food service fund (fund 51) – as of 7/31/23, revenue received of 1 million with expenses of $107,000.
- Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 7/31/23, revenue received of $118,000 with expenses of $0. Revenue comes in throughout the fiscal year.
NOTE: fund 1 and fund 2 aren’t balanced in MUNIS as of July 31, 2023. Budgets are being worked on during the summer.
Completed 8/1/23 by Annette Burtschy
VII.4.
Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ August 10, 2023 Regular Meeting
VIII.2.
Fundraiser Request ~ Latonia Elementary School Fundraisers for 2023-2024
Ms. Maranda Meyer, Principal
Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. The funds they raise will be used to support student activities throughout the year.
VIII.3.
Fundraiser Request ~ Sixth District
Ms. Denise Brown, FRYSC Coordinator
Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. These funds will be used for student activities throughout the year.
IX.
Individual Approval Agenda Items
IX.1.
Gear Up Grant for Covington Independent Public Schools
Bill Grein
This is the yearly approval needed for the five your Gear Up Grant that we have been part of since 2018 through the Department of Education.
X.
Addendum Agenda (Action Possible)
XI.
Report of the Attorney
Ms. Mary Ann Stewart or Ms. Aaren Meehan, Board Attorney
XII.
Further Discussion and/or announcements by the Board of Education
Mr. Tom Haggard, Board Chair
XIII.
Upcoming Events
Mr. Tom Haggard, Board Chair
Visit our website for all of the Back-to-School Events: http://covington.kyschools.us/
August 28 ~ First Day for Students, K-12
September 4 ~ Labor Day, Schools and Offices Closed
September 5 ~ 2023 KSBA Fall Regional Meeting, Receptions Event Centers, 5:30 p.m.
September 11 ~ First Day for Preschool Students
September 14 ~ Regular Board Meeting, 6 p.m., Transformational Learning Center (TLC)
December 8-9 ~ KSBA Winter Symposium, Louisville Marriott Downtown
XIV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XV.
Adjournment
Mr. Tom Haggard, Board Chair
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