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I.
Call to Order
Ms. Sarah Flerlage, Board Chair
II.
Roll Call
Ms. Sarah Flerlage, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Ms. Sarah Flerlage, Board Chair
V.
Public Input
Ms. Sarah Flerlage, Board Chair
This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us
Please include in the email:
- Full name
- Address
- Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
Informational Items (Action Possible)
VI.1.
Personnel Actions
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The personnel actions listed on the exhibit have taken place since the board meeting on May 26, 2022.
VI.2.
Blanket approval For Employment of Emergency Full-Time Teachers
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
A blanket approval for Employment of Emergency Full-Time Teacher will prevent the disruption of instruction and ensure that the district is in compliance with the standards of the Education Professional Standards Board (KECS). These teachers have a degree, but do not have Kentucky certification for their assignment due to finalization of the certification process, acceptance into an alternative certification program, PRAXIS test scores verification or the assignment is out of their area of certification. All emergency full-time applications sent to EPSB will be approved by Superintendent Mr. Alvin Garrison first. This approval is for the 2022-2023 school year.
VI.3.
Holmes High School Class of 2022 Graduates
The Class of 2022 had 184 graduates. These students earned 359 college credit hours with one student earning 20 or more college credits. Twenty-nine students graduated Career Ready, six graduated College Ready and seventeen graduated College and Career Ready.
VI.4.
District Assurances 2022-2023
Bill Grein/ Suzanne Thompson
This is our yearly review of the Assurances from the Kentucky Department of Education stating the Covington Independent Public Schools and the Non-Public Schools that receive funding from our district are in compliance with all the assurances listed in the Grant Management System document.
The District Assurances state CIPS is in compliance with various programs in the district. The assurances are general assurances that the district must follow.
Upon review and approval, we will send a statement via GMAP to KDE from Mr. Garrison with the meeting date stating that we will be in compliance with these assurances.
The District Assurances were released on June 9th through the GMAP platform. The Directors completed their sections quickly to meet the time line for the June 23rd board meeting. This process is required to be completed by June 30, 2022 in order to submit a cash request from KDE.
VII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VII.1.
Fidelity Performance Bond for Finance Director FY23
Ms. Annette Burtschy, Director of Finance
Each year the district has to take out a fidelity performance bond for the Finance Director since that position deals with the finances/money of the school district. KDE determines the amount of the bond for each school district. The amount of the bond for the Finance Director for Covington Independent Public Schools is $400,000.
This is brought to the board as informational only per the board’s request in June of 2020.
VII.2.
Indirect Cost Rate for FY2022-2023
Ms. Annette Burtschy, Director of Finance
Each local board of education is encouraged to approve the Indirect Cost Rates prior to July 1, the start of the federal fiscal year (in previous years it was October 1). If the decision is not to approve the Indirect Cost Rate by July 1, then the district cannot apply the rate at a later time during the fiscal year. If a board adopts the Indirect Cost Rates they are not obligated to apply the rates. The method by which they are calculated is through each school district’s Annual Financial Report submitted to KDE. The Non-Restricted Indirect Cost Rate is used for Food Service and that rate is 16.11% and the Restricted Indirect Cost Rate that is used for Grants is 4.02%.
VII.3.
Bank Depository/Pledge of Collateral FY23
Ms. Annette Burtschy, Director of Finance
That the Covington Board of Education enter into the Bank Depository/Pledge of Collateral with Heritage Bank with a contract period of 7/1/22 through 6/30/23.
Pledge of Collateral
KRS 160.570 requires each board of education to appoint a bank, trust company, or savings and loan association to serve as its depository. The depository selected shall, before entering upon its duties, provide collateral in accordance with KRS 41.240 The depository shall be approved by the local board of education and by the commissioner of education. For a depository to be approved, a depository must provide a Pledge of Collateral. Pursuant to KRS 41.240, the depository institution should pledge or provide sufficient collateral which, together with FDIC insurance, equals or always exceeds the amount of public funds on deposit. In accordance with KRS 160.570, approval must be obtained by the local board of education in accordance with Kentucky Board of Education (KBE) administrative regulations and be approved by the Commissioner of Education.
The Pledge of Collateral Agreement (shown below) provides evidence between the board of education and the depository institution, of a pledge or provision of collateral in the event of failure or insolvency of the depository institution. Collateral includes securities or other obligations having an aggregate current face value or current quoted market value at least equal to the deposits or the provision of a surety bond(s) in favor of the district in an amount at least equal to the deposits, provided however, that amounts insured by the Federal Deposit Insurance Corporation or the Federal Savings and Loan Insurance Corporation need not be collateralized. This agreement shall be signed by both parties, that is (a) in writing, (b) approved by the board of directors of the depository institution or its loan committee, which approval must be reflected in the minutes of the board or committee, and (c) an official record of the depository institution. A board of education may enter into an agreement with its depository institution whereby the premium on collateral guaranteed by a surety company may be paid either by the board, or by the depository as evidenced in KRS 160.570 (2). If the district board of education pays the premium, the depository shall allow the board not less than two percent (2%) interest on its average daily or average monthly balances. The agreement should be retained in the district's board office.
The Pledge of Collateral Agreement was signed June of 2021 and went into effect 7/1/22. The Agreement is valid for TWO years and must be updated after the two-year period.
VII.4.
Monthly Financials ~ May
Ms. Annette Burtschy, Director of Finance
Budget Narrative for May FY2022 monthly financial statement:
- General fund (fund 1) – as of 5/31/22, revenue received of 43.6 million with expenses of 30 million.
- Special revenue (fund 2) – as of 5/31/22, revenue received of 13.5 million with expenses of 13 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
- Capital outlay (fund 310) - as of 5/31/22, revenue received of $343,336 with expenses of $343,336. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
- Building fund (fund 320) - as of 5/31/22, revenue received of 1.3 million with expenses of 1.5 million. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
- Construction fund (fund 360) - as of 5/31/22, revenue received of $465,000 with expenses of $445,000.This fund is used to pay for the district’s construction projects.
- Debt Service fund (fund 400) – as of 5/31/22, revenue received of $1,256,356.60 with expenses of $1,256,356.60.See detailed explanation under capital outlay and building fund.
- Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 5/31/22, revenue received of $264,000 with expenses of $205,000.Revenue comes in throughout the fiscal year.
- Food service fund (fund 51) – as of 5/31/22, revenue received of 3.8 million with expenses of 2.7 million.
- School Activity Fund (fund 25) – as of 5/31/22 revenue received of 299,000 with expenses of -2,900.This fund was set up end of FY20 due to a new GASB standard that went into effect. All Redbook monies have to be entered into MUNIS which is done at year-end in June.
Completed 6/9/22 by Annette Burtschy
VII.5.
Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ June 9, 2022 Regular Meeting
VIII.2.
Conquest Consulting Contracts
Mr. Scott Alter, Assistant Superintendent of Curriculum and Instruction
Pursuant to 01.11, General Powers and Duties of the Board, contracts for consultants and/or specialists that are in excess of $5,000.00 must have prior Board approval.
Conquest Consulting will perform services for Holmes Middle School, Ninth District Elementary, Latonia Elementary and Sixth District Elementary related to Direct Instruction (DI) Reading program. Services will include; training for teacher and instructional assistants, training for administrators and instructional coaches, and technical assistance.
Funding source will be from School Improvement Funds (SIF), ESSER II and ESSER III.
VIII.3.
Leave of Absence Request- Employee #5437
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #5437 has requested FMLA beginning 08/22/2022 and returning 10/06/2022. Leave will be paid and unpaid.
VIII.4.
Leave of Absence Request- Employee #1008
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee #1008 has requested FMLA beginning 04/20/2022 and returning 07/01/2022. This leave will be fully paid.
IX.
Individual Approval Agenda Items
IX.1.
Chinese Language and Culture Program Agreement of Participation
Mr. Alvin Garrison, Superintendent
This agreement is between NKCES, KCMLC, the Host School and Host School District. It serves to document the parties' mutual understanding and agreement to participate in KCMLC's K-12 Chinese Language and Chinese Teachers Program for the academic year 2022-2023 at Sixth District Elementary.
X.
Addendum Agenda (Action Possible)
XI.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII.
Further Discussion and/or announcements by the Board of Education
Ms. Sarah Flerlage, Board Chair
XIII.
Upcoming Events
Ms. Sarah Flerlage, Board Chair
July 4 ~ Fourth of July, Offices closed
July 13 ~ KSBA Learn & Earn Webinar Series (1 hour of board training credit), see Becky if interested
July 15-16 ~ KSBA Summer Leadership Institute, Lexington. Registration open
July 15 ~ KOSAA Summer Meeting, Lexington, Marriott Griffin Gate
July 18 ~ Covington Partners Golf Outing, Traditions Golf Club, 10:30 a.m.
July 28 ~ Covington Board of Education Regular Meeting, 5:30 p.m., Central Office
August 22 ~ Opening Day for Staff, 8:30 a.m. in the High School Auditorium with Larry Bell, guest speaker
August 23 ~ Professional Development Day #1, Larry Bell District-wide PD, Receptions in Erlanger, 8:30 - 3:00 p.m.
August 24 ~ Professional Development Day #2
August 25 ~ Staff Equivalency Day
August 26 ~ Staff Equivalency Day
August 29 ~ First Day for Students K-12
September 5 ~ Labor Day, Schools and Offices closed
September 6 ~ First Day for Preschool Students
XIV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XV.
Adjournment
Ms. Sarah Flerlage, Board Chair
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