Allen County
November 13, 2023 6:00 PM
ACBOE Regular Monthly Meeting November 13, 2023
I. Call to Order
I.A. Prayer
I.B. Pledge of Allegiance to the Flag
I.C. Roll Call
I.D. Adopt Agenda
II. Presentations or Recognitions by the Board
II.A. ACS Boys & Girls Golf
II.B. ACS Cross Country
II.C. GRREC ED Rank Change Program
III. Communications
IV. Reports or Updates to Board
IV.A. Principal/School Reports
IV.A.1. ACPC Report
IV.A.2. ACIC Report
IV.A.3. JEBMS Report
IV.A.4. ACSHS Report
IV.B. Director Reports
IV.B.1. Deputy Superintendent - Brian Carter
IV.B.2. Chief Academic Officer - Melissa Biggerstaff
IV.B.3. Human Resources / Transportation - Joseph Cosby
IV.B.4. Exceptional Child Education - Marisa Duarte
IV.B.5. Director of Pupil Personnel - Shane Davis
IV.B.6. Food Service - Robin Herrington
IV.B.7. Facilities / Maintenance - Kelly Grizzle
V.A. General Administration
V.A.1. Approval of the Allen County Board of Education Minutes- Special Called Meeting October 10, 2023, Working Session October 16, 2023, Regular Meeting October 13, 2023, and Special Called Meeting October 24, 2023.
V.A.2. Approval of ACPC Fundraisers
V.A.2.a. Culture Club - Breakfast with Santa 12/02/2023; Christmas Games, Lauren Keen's 2nd Grade Class November 2023 - December 15, 2023.
V.A.3. Approval of ACIC Fundraisers
V.A.4. Approval of JEBMS Fundraisers
V.A.5. Approval of ACCTC Fundraisers
V.A.6. Approval of ACSHS Fundraisers
V.A.6.a. Spanish Club; Mexican Candy & Gift Card Basket Sales 12/23-03/24(candy), 12/23-2/24(gift card basket); FBLA: Party with the Patriots Reach & Teach Concert, 12/13/2023; Band; Pancake Breakfast, December 2023; Band Boosters; Christmas Wrapping Event, December 2023; MSD; Patriot Dog Treaties, 2023-2024 School Year; MSD; MSD Special Patriot Creations, 2023-2024 School Year.
V.A.7. Approval of Overnight and/or Out of State Trips
V.A.7.a. ACPC - Out of State Trip Request - 3rd Grade Classes, Nashville, TN. on November 17th and 20th to Adventure Science Center.
V.A.7.b. ACSHS - Out of State Trip Request - Cross Country, State Cross Country Meet, KY Horse Park Lexington KY, October 27-28; Hope Adams-DC Art Appreciation, Cheekwood Botanical, Nashville TN, December 6, 2023; Girls Basketball, Westmoreland High School, December 8, 2023; Boys Basketball, Gatlinburg TN, December 20-22.
V.A.8. Approval of Out of State Trips
V.A.9. Approval to award Allen County Schools Honorary Diploma to HD-FY24-1.
V.A.10. Approval of BCBA Stipend - Behavior Grant
V.B. Curriculum & Instruction
V.B.1. Grants
V.B.1.a. Acknowledge Review of Grant Updates Report
V.B.1.a.1. November 2023 Grants Update
V.B.1.b. Approval of Grant Applications
V.B.1.b.1. Approval to apply for KDE FY 24 Early Learning Bus Grant
V.B.1.c. Approval to accept the following grants
V.C. Operations
V.C.1. District Financials
V.C.1.a. Approve Treasurers Report for October 2023 showing a balance of $3,889,327.37.
V.C.1.b. Approve the payment of current bills for October, 2023 in the amount of $1,211,627.78.
V.C.1.c. Approve the Balance Sheets for October, 2023.
V.C.1.d. Approve the Monthly Financial Report for October 2023
V.C.1.d.1. ACPC - October 2023 Financial Report
V.C.1.d.2. ACIC - October 2023 Financial Report
V.C.1.d.3. JEBMS - October 2023 Financial Report
V.C.1.d.4. ACSHS - October 2023 Financial Report
V.D. Personnel
V.D.1. Acknowledge review of monthly Personnel Report
V.D.1.a. November Personnel Report
V.D.2. Approval of Leaves of Absence per attached report
V.D.2.a. Leave of Absences
VI.A. General Administration
VI.A.1. Consider/take appropriate action to discuss and acknowledge review of the Nutrition and Physical Activity Report for the 2022-23 School Year
VI.A.2. Consider/ take appropriate action to apply for the FRYSC Reconfiguration Application
VI.A.3. Consider/ take appropriate action for ACSHS Stipend Proposal- Casey Napier, Boys Basketball, Stipend proposal that comes from Boys Basketball Booster funds.
VI.A.4. Consider/ take appropriate action to approve the creation of a new position- Transportation Administrative Assistant
VI.A.5. Consider/ take appropriate action on Emergency Reading of revised board policy 10.5 and Acknowledge review of accompanying board procedures 10.5 AP.21
VI.B. Curriculum & Instruction
VI.C. Operations
VI.C.1. Consider/take appropriate action on Lawnmower trade & purchase.
VI.C.2. Consider/take appropriate action on SCB's pay request for BG 22-296 in the amount of $2,267.34.
VI.C.3. Consider/take appropriate action on Campus Air Quality (BG 22-296) Summary of Payments Request #7 in the amount of $18,851.68.
VI.C.4. Consider/take appropriate action to explore campus traffic options.
VII. Superintendent Report
VIII. Executive Session
VIII.A. Consider/take appropriate action to enter into Executive Session per KRS 61.810 (1)(f) for the purpose of discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested; KRS 61.810 (1)(k) for meetings specified by law to be conducted in private which is pursuant to KRS 156.557 (6)(c) for preliminary discussion relating to the evaluation of the superintendent
VIII.B. Adjourn Executive Session
IX. Action, if any, related to executive session
X. Adjournment