Allen County
September 18, 2023 6:00 PM
ACBOE Regular Meeting September 18, 2023
I. Call to Order
I.A. Prayer
I.B. Pledge of Allegiance to the Flag
I.C. Roll Call
I.D. Adopt Agenda
II. Presentations or Recognitions by the Board
III. Communications
IV. Reports or Updates to Board
IV.A. Principal/School Reports
IV.A.1. ACPC Report
IV.A.2. ACIC Report
IV.A.3. JEBMS Report
IV.A.4. ACSHS Report
IV.B. Director Reports
IV.B.1. Deputy Superintendent - Brian Carter
IV.B.2. Chief Academic Officer - Melissa Biggerstaff
IV.B.3. Human Resources / Transportation - Joseph Cosby
IV.B.4. Exceptional Child Education - Marisa Duarte
IV.B.5. Director of Pupil Personnel - Shane Davis
IV.B.6. Food Service - Robin Herrington
IV.B.7. Facilities / Maintenance - Kelly Grizzle
V.A. General Administration
V.A.1. Approval of the Allen County Board of Education Minutes - Working Session August 21, 2023 and Regular Session August 21, 2023.
V.A.2. Approval of ACPC Fundraisers
V.A.2.a. Kind Kids Club - Be a Kind Patriot, Shirt Sales, 09/01/2023-10/31/2023; PTO - Food Truck, 09/2023-04/2024, Turkey Feather, Feather Sales for Wall Art, 11/01/2023-11/15/2023, Fall Festival, Shirt and Food Sales, 10/20/2023; Santa Shop, 12/06/2023-12/08/2023; Monthly Tasty Tuesdays,09/2023-May 2024; PBIS - Kroger, Monthly Donations for Shopping at Kroger, 09/2023-05/2024.
V.A.3. Approval of ACIC Fundraisers
V.A.3.a. JR Beta -2023/2024 Fundraiser: Viv & Lou merchandise, Calendar--Sponsor a Day, Yeti Raffle, ACS Apparel, Kiss a Cow, Nothing But Bundt Cake.
V.A.4. Approval of JEBMS Fundraisers
V.A.4.a. 2023-2024 Girls Basketball Fundraisers: Car Wash on 09/30/23, Pick a Date Calendar from 10/01/2023-11/01/2023, and Thanksgiving Raffle from 11/1/2023-12/1/2023
V.A.4.b. 2023-2024 Fundraisers: Boys Basketball ,Car Decal Sales, 08/21/23. Special Olympics, Dogs on Dumont, 11/4/2023, Krispy Kreme Doughnut Sales, Spring 2024, Coins for Cash, 01/2024; PTO, Selling Project 10/2023-12/2023, Wresting Match Event 10/21/2023, Apparel Sales/ Spirit Store 9/2023- 5/2024 Dance; Keep the change 9/15/2023-2/1/2024, Pick a Date Calendar 9/20/2023-10/20/2023
V.A.5. Approval of ACCTC Fundraisers
V.A.6. Approval of ACSHS Fundraisers
V.A.6.a. ACSHS Clubs (possibly Academic Boosters or PTO), Trunk-or-Treat/Fall Festival at the end of October and Automotive Ford van (donation), 9/1/2023-05/2024; FCA, T-shirt/sweatshirt sales, 09/2023-10/2023; Yearbook, Past yearbook sales/selling surplus, 10/2023-06/2024; ACS Quarterback Club, Homecoming Parade/Pep Rally, 10/12/2023; DECA, Restaurant "Spirit Nights", 09/2023-05/2024;Library Media Center, Poster making/Book Making/ Lamination services, 09/2023-06/2024; Boys Golf, Fruit Sales, 10/2023-11/2023; Boys Golf, Gift Card Baskets, 10/2023-11/2023
V.A.7. Approval of Overnight and/or Out of State Trips
V.A.7.a. ACSHS - Girls Soccer; Kenwood High School in Clarksville, TN on 09-23-2023, Nashville Christian in Nashville, TN on September 5, 2023, Student Government Association Kentucky Youth Assembly(Mock Government); Crown Plaza Hotel in Louisville KY on 11/29/2023-12/01/2023
V.A.8. Approval of Out of State Trips
V.A.9. Approval of Fundraiser for STEM Hub at Patriot Academy
V.A.10. Approval of ACIC School Fees 2023/2024: Jr. Beta Fees $50.00
V.A.11. Approval of Technology Activity Report
V.B. Curriculum & Instruction
V.B.1. Grants
V.B.1.a. Acknowledge Review of Grant Updates Report
V.B.1.a.1. September 2023 Grants Update
V.B.1.b. Approval of Grant Applications
V.B.1.b.1. Approval of American Rescue Plan Homeless Children & Youth Sub-grant
V.B.1.b.2. Approve to apply for United Way of Southern Kentucky Grant
V.B.1.b.3. Approve to apply for US Dept. of Educ. Perkins Innovation and Modernization for Career-Connected High Schools
V.B.1.c. Approval to accept the following grants
V.B.1.c.1. Approval of US Dept. of Educ. Innovative Approaches to Literacy grant
V.B.2. Acknowledge review of Executive Summary and Continuous Improvement Diagnostics for Annual State Reporting
V.B.3. Approval of additional ARC Chair & 504 Chairpersons
V.B.4. Approval of Shortened School Day for student 2023-001
V.B.5. Approval of Shortened School Day for student 2023-002
V.B.6. Approval of Shortened School Day for student 2003-3
V.B.7. Approval of Early and Hardship Graduation request for students FY24-A, FY24-B, FY24-C, FY24-D, FY24-E, FY24-F, & FY24-G.
V.B.8. Acknowledge the review of three students (FY 24 - EG 1; FY 24 - EG 2; FY 24 - EG 3) intent to participate in KY's Early Graduation Program.
V.C. Operations
V.C.1. District Financials
V.C.1.a. Approve Treasurers Report for August 31, 2023 showing a balance of $6,165,755.09.
V.C.1.b. Approve the payment of current bills for 08/16/23 - 09/12/23 in the amount of $1,388,980.51.
V.C.1.c. Approve the Balance Sheets for August 31, 2023.
V.C.1.d. Approve the Monthly Financial Report for August, 2023.
V.C.1.d.1. ACPC - August 2023 Financial Report
V.C.1.d.2. ACIC - August 2023 Financial Report
V.C.1.d.3. JEBMS - August 2023 Financial Report
V.C.1.d.4. ACSHS - August 2023 Financial Report
V.C.2. Acknowledge review of School Related Student Trip Request Form & Event Specific Emergency Action Plan (EAP) procedure 09.36 AP. 21.
V.D. Personnel
V.D.1. Acknowledge review of monthly Personnel Report
V.D.1.a. Personnel report
V.D.2. Approval of Leaves of Absence per attached report
V.D.2.a. Leave of Absence
VI.A. General Administration
VI.A.1. Consider/take appropriate action to create the position of a District Administrative Assistant that would be for Infinite Campus and Website support.
VI.A.2. Consider/take appropriate action on school board member boundary lines
VI.B. Curriculum & Instruction
VI.B.1. Consider/take appropriate action to create the position of Project Director for Read2Me and approve the associated job description.
VI.C. Operations
VI.C.1. Consider/take appropriate action on Campus Air Quality (BG 22-296) Summary of Payments Request #5 in the amount of $198,533.47.
VI.C.2. Consider/take appropriate action on SCB's pay request for BG 22-296 in the amount of $2,267.34.
VII. Superintendent Report
VIII. Executive Session
VIII.A. Consider/take appropriate action to enter into Executive Session per KRS 61.810 (1)(f) for the purpose of discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee, member, or student without restricting that employee's, member's, or student's right to a public hearing if requested; KRS 61.810 (1)(k) for meetings specified by law to be conducted in private which is pursuant to KRS 156.557 (6)(c) for preliminary discussion relating to the evaluation of the superintendent
VIII.B. Adjourn Executive Session
IX. Action, if any, related to executive session
IX.A. Adopt the 2022-2023 Summative Evaluation of the Superintendent
X. Adjournment