Allen County
July 22, 2021 6:00 PM
ACBOE Special Called July Meeting
I. Call to Order
II. Presentations or Recognitions by the Board
III. Communications
IV. Reports or Updates to Board
V.A. General Administration
V.A.1. Approve the June, 2021 minutes
V.A.2. Approve ACPC Fundraisers
V.A.2.a. PTO - Skip the Line Car Rider Pass, PTO Membership Drive, Food Truck Fridays, Texas Roadhouse Gift Card Fundraiser, Raffle/Auction Items, Fall Selling Product(s), Fall Festival, Monster Mash Dance, Santa's Shop and Breakfast with Santa,
V.A.3. Approve ACIC Fundraisers
V.A.3.a. PTO - PTO Store, Cookie Dough Selling Project, Popcorn Selling Project, Candy Bar Selling Project, Halloween Bash, Christmas Bash and Kona Ice Sales; Art Program - Artsonia Selling Project; Staff Account - Coke Machine Commission; STLP - Smencil Pencil Sales; Student General - Kroger Cash Back and School Picture Sales; and Archery - School Supply Sales, Shoot for Pledges, Archery Apparel Sales, Silent Auction, NASP St. Jude E-Championship Charity Tourney, Solicit Sponsorship from Area Businesses, Team/Individual Photo Sales, Host a 10 meter Tourney, Team T-shirt Sales and Smart Card Selling Project
V.A.4. Approve JEBMS Fundraisers
V.A.4.a. Archery - Solicit Sponsorship from Area Businesses, Shoot for Pledges, Archery Apparel Sales, Silent Auction, NASP St. Jude E-Championship Charity Tourney, Team/Individual Photo Sales, Host a 10/15 Meter Tourney, Team T-shirt Sales and Smart Card Selling Project
V.A.5. Approve ACCTC Fundraisers, Fees &/or Dues
V.A.5.a. ACCTC Club Dues - FBLA $15 per student, DECA $20 per student, HOSA $20 per student and SKILLS USA - $20 per student
V.A.5.b. Automotive - Student Shop Fee of $10, Shop Fee of $10 per hour for Outside Repairs and Car Wash; Patriot Designs - Product Sales; HOSA - T-shirt Sales; Welding - C-10 Selling Project, $10 per student shop fee and Shop Fee for Outside Work Orders; Industrial Maintenance - $10 per student shop fee & Shop Fee for Outside Work Orders and Skills USA - Car Show & Car Wash
V.A.6. ACSHS Fundraisers, Fees &/or Dues
V.A.6.a. Softball Booster Club - Sponsorships, Concessions, General Merchandise, Auction-Meal, Sandwich Sale, Host Tournaments, Car Wash, Apparel Sales, Dance, Golf Scramble, Flower Sale, Raffles, Road Block, Youth camp, Laundry detergent sale and Coke Sales
V.A.6.b. Football/ACS Quarterback Club - Food truck sales, % of Restaurant sales, Apparel sales, Auction, Bake sales, Bundt cake sales, Butter Braid sales, Cookie dough sales, Detergent sales, Discount card sales, Hosting Varsity camp for other teams, Lift-A-Thon, Little Patriot Football camp, Peach sales, Pink Out T-shirt sales, Program Ad/Program sales, Raffle of Sports tickets, Raffle of Yeti tickets, Road Block for Donations, Season ticket sales, Spirit item sales and Strawberry sales
V.A.6.c. ACSHS Cheer/Cheerleader Parent Organization - 5K Run, Accessory Exchange Night, Apparel Sales, Air Freshener Sales, Auction, Back to School Supplies Sales, Bake Sales, Breast Cancer Awareness Product Sales, Cake Walks, Candle Sales, Candy Sales, Car Washes/Concessions, Cheer Camps/Clinics, Cosmetic Sales, Discount Card Sales, Donations for Teacher/Coach "Pie in the Face" Contest, Donations/Sponsorships, Face Painting Booth, Food Sales, Holiday World/Theme Park Tickets-Silent Auction/Raffle, Jaycee Demo Derby-Gate/Concessions, Jaycee Fair-Gate/Concessions, Ladies Night Out/Childcare/Concessions, Little League Cheerleading, Kona Ice Sales, Kroger Rewards, Midas Oil Change/discount cards, Princess/Cheerleader Tea, Pumpkin/Fall item sales, Roadblock on Square, Rhinestone Pin sales, Snap Raise, Soft drink sales, Spirit item sales, Spirit night at local restaurants, Stadium blanket/chairs/ponchos/license plates/flags/yard sign sales, TN Titans tickets or other team-silent auction/raffle, Tupperware sales, Vendor fair/Concessions, Walmart "flip give", Yard sales/sell spaces for others to have yard sales, Cow pie bingo, grocery store shopping spree, Sticky note Mosaic, T-shirt/jacket/cap sales, Flower sales, Golf Scramble/concessions, Inflatable activities, Pura Vida bracelet sales and Fall Festival/Haunted House
V.A.6.d. General Account - $5 Parking Tag Fee for student driver(s); Senior Account - $10 per senior student; Art Club - $10 per student; Asian Culture Club - $10 per student; Beta Club - $20 local dues per student w/club shirt and there is a $15 due that is sent to Nationals; Black Heritage Club - $10 per student; Co-Ed-Y Club - $15 per student; Drama Club - $10 per student; Environmental Club - $10 per student; FCA Club - $15 per student; FCCLA Club - $20 per student; FFA Club - $15 per student local dues, $3 per student state dues & $12 per student national dues; History Club - $15 per student; JROTC - $10 per student; Literary Club - $10 per student; Pep Club - $15 per student; Spanish Club - $10 per student; SAF (Student Angler Federation) - $45 per student includes dues & shirt; Student Council - $10 per student and Student Tabletop Gaming Society - $15 per student includes club shirt
V.A.6.e. Band Boosters - Coke sales, RADA sales, Pampered Chef sales, Yankee candle sales, Goose Creek candle sales, Dixie Fixin's, Tupperware sales, Fruit sale, Car Wash, Candy bar sales, Thirty-One product sales, Auction, Sucker sales, Cake Walk, Smoked Boston Butt sales, Road Block, Bake sales, Mask fundraiser, Patriot Wear sales, T-shirt sales, Patriot License plate sales, Patriot car flag sales, Epicure, Discount card sales, Tenderloin sale, Sandwich sale, Concession Sales at Football/Basketball/Allen County Fair/Grandest Ole Opry/Demolition Derby, Cook Books, Donut sales, Kona Ice sales, Pelicans Ice sales, Bruster's Ice Cream sales, Chaney's Ice Cream sales, Food truck(s) sales, Alumni Directory-Yearbook & current pictures, First Friday events on the Square, Hot Rods % of ticket sales and Amazon Smile program
V.A.6.f. Soccer Booster Club - Bake sale, Belk Charity days, Bucket on the Square, Candy Gram, Car show, Car wash, Concessions, Food Trucks, Gift wrapping, Murder Mystery Dinner, Pamphlet/Booklet order sales, Raffle &/or 50/50, Sandwich sale, Silent Auction/Dinner, Soccer camp, Spirit Night at restaurants, T-shirt sales and Texas Roadhouse roll sale
V.A.6.g. Patriot Baseball Booster Club - Boston Butt sale, Auction/Meal, Season Pass sales, Baseball game Concession stand, Raffle, Sponsorships and Spirit Night at local restaurants
V.A.7. Approve Overnight Trips
V.A.7.a. ACSHS Volleyball- Travel to Apollo High School in Owensboro, KY to play in the Apollo Summer Slam Tourney on August 20-21, 2021 & Travel to Taylor High School in Campbellsville, KY to play in the Taylor County Thrown Down Tourney on September 10-11, 2021 and FFA- Travel to Indianapolis, IN on October 27-29, 2021 to attend the National FFA Convention
V.A.8. Approve Out of State Trips
V.A.8.a. ACSHS Girls' Soccer - Travel to Portland High School in Portland, TN on August 16, 2021 for regular season match and travel to Springfield High School in Springfield, TN on August 19, 2021 for regular season match
V.A.9. Approve revisions to the 2021 - 2022 Salary Schedule
V.A.9.a. Approve Summer Pay Increase for Food Service Workers
V.B. Approve Hardship Graduation Request
V.C. Curriculum & Instruction
V.C.1. Approval of Grant Applications
V.D. Operations
V.D.1. District Financials
V.D.1.a. Approve Treasurer's Report for June, 2021 showing a balance of $3,431,268.96
V.D.1.b. Approve the payment of current bills for June 18, 2021 through July 16, 2021 in the amount of $940,851.12
V.D.1.c. Approve the Balance Sheets for June, 2021
V.D.1.d. Approve the Monthly Financial Report for June, 2021
V.D.1.e. Approve the June, 2021 School Activity Fund Reports
V.D.2. Approval of 2021-22 National School Lunch Program (NSLP) Indirect Cost at the non-restricted rate (13.65%) approved by the Kentucky Department of Education
V.D.3. Approve Volunteer Coaches for the 2021-2022 school year.
V.D.4. Approval of 2021-22 Division of School and Community Nutrition Community Eligibility Provision (CEP) Intent to Participate
V.D.5. Acknowledge review of Data Security and Breach Notification Best Practice Guide
V.D.6. Amend 2021-22 School Calendar to reflect November 1, 2021, as a staff planning day.
V.E. Personnel Actions
V.E.1. Acknowledge review of Personnel Report
V.E.2. Approve Leaves of Absence
V.E.2.a. FMLA
V.E.2.b. Maternity
VI.A. General Administration
VI.A.1. Consider/Take appropriate action on the district Safe Return to School and Continuity of Services Plan
VI.A.2. Consider/take appropriate action regarding ESSER II State Set Aside Spending plan
VI.A.3. Consider/take appropriate action 2nd Reading of Board Policy Additions and Revisions
VI.A.4. Consider/take appropriate action to Acknowledge review of administrative procedures.
VI.A.5. Consider/take appropriate action regarding FY 22 School Fees.
VI.A.6. Consider/take appropriate action regarding approval of declaration that all schools in the Allen County School District are in compliance with all of the FY 21 District Funding Assurances (state and federal) as reflected in the District Funding Assurances document.
VI.B. Curriculum & Instruction
VI.C. Operations
VI.C.1. Consider/take appropriate action regarding Master Time Schedules for 2021-2022 school year.
VI.C.2. Consider/take appropriate action on the 2021-2022 District Code of Conduct
VI.C.3. Consider/take appropriate action on STEP CG Payment Request BG 20-012
VII. Superintendent Report
VIII. Executive Session
VIII.A. Consider/take appropriate action to enter into Executive Session per KRS 61.810 (1)(c) Discussions of proposed or pending litigation against or on behalf of the public agency
VIII.B. Adjourn Executive Session
IX. Action, if any, related to executive session
IX.A. Consider/Take Appropriate Action on Resolution in Support of Council for Better Education, Inc. ("CBE").
X. Adjournment