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I.
Call to Order
I.A.
Roll Call and Recognition of Guests
I.B.
Devotional
I.C.
Adoption of the Agenda
I.D.
Achievement and Recognition
I.D.1.
Student and Staff Recognition
Colonel Awards-N/A
GED-Blanca Olvera
II.
Communications
II.A.
Public Comment
II.B.
Preschool/Head Start Board Report
II.C.
Attendance
II.D.
Personnel Resignations
Resignations, Retirement, and Transfers
Antonio Davis
Classified Employment
Rona Stitt
James Acke
James Trumbo
Krista Barnett
Hannah Tipton
Jenna Berry
Sarrina Hill
Sherri English
Nicole Bain
Kate McGill
Certified Employment
Chastity Stamper
Krista Bell
Aaron Snyder
21st Century Employment
Carla Denney
Kristen Koch
Emily Rector
Laurren Strange
Brittany Rogers
Kathleen Burgher
Cathy Fryman
Jenna Thompson
Erin Flynn
Jessica Turner
Crystal Gillespie
Camille Watson
Angela Pope
Kathy Anderson
Lathe Brady
Cynthia Vanwinkle
Melody Varney
Mahala Morgan
Emily Rector
Extra Service Employment
Jacob Ingram-Co-Athletic Director
III.
Operations Actions Items
IV.
Consent Agenda
The Board is being asked to approve the following combined consent agenda items
IV.A.
Monthly Financial Report
The Board is being asked to approve the financial report for the month of July as follows:
Beginning bank balance of $6,248,671.28, received $7,779,442.96, and disbursed $2,152,291.08 leaving a bank balance of $11,875,723.16 in Total Funds. Outstanding checks of $481,710.80 deposit in transit $619.75 and reconciled bank balance of $11,394,632.11
IV.B.
Accounts Payable Warrants A & B
Approve claims and transfers beginning with Accounts Payable Warrant #091924A for $1,478,696.15 Accounts Payable Warrant #091924B
$61,060.33 and the employee deduction register in the amount of $966,973.97-employee amount and $310,376.20-employer amount.
The warrants and deduction register are to be incorporated in the minutes by this reference and filed for easy access in the vicinity of the minutes.
IV.C.
Preschool/Headstart Credit Card Expenditures
Approve the Preschool/Head Start Credit Card Expenditures
IV.D.
Preschool/Head Start Board Report
Approve the Preschool/Head Start Board Report
IV.E.
Preschool Head Start Financial Report
Approve the Head Start/Preschool Financial Report
IV.F.
Preschool/Head Start In-Kind Report
Approve the Preschool/Head Start In-Kind Report
IV.G.
Preschool/Head Start USDA Report
Approve the Head Start/Preschool USDA Report
IV.H.
Head Start Governance and Leadership Capacity Screening
IV.I.
Head Start Health and Safety Screening
IV.J.
Family Medical Leave
Approve Family Medical Leave for Ashlee McCoy beginning 8/20/2024 Intermittent
IV.K.
Family Medical Leave
Approve Stacey Fulgoni Family Medical Leave beginning 6/26/2024 - 10/6/2024
IV.L.
FFA National Convention
Approve the Bourbon County FFA to attend the National FFA Convention at the Indiana Convention Center
on 10/24/2024. Transportation will be provided by school bus.
IV.M.
Bourbon County High School FFA National Convention Center
Approve the Bourbon County FFA to attend the National Convention Center at the Indiana Convention Center to compete on 10/22/2024-10/25/2024. Transportation will be provided by school buses.
IV.N.
FFA Kentucky Leadership Training Center Field Trip
The Board is being asked to retroactively approve the Bourbon County FFA Kentucky Leadership Training Center on 9/6/2024-9/7/2024 in Hardinsburg, KY at the Kentucky Rising Sun Conference.
IV.O.
Bourbon County Girls Soccer
Approve the Bourbon County Girls Soccer Team to attend the Final Four of the 2A State Tournament on Friday, September 20, 2024. Transportation will be provided by bus.
IV.P.
Bourbon County Middle School Bumble Bee Fundraiser
8/3/2024-10/4/2024 Various catalog items to support BCMS needs and incentives.
IV.Q.
Bourbon Central Elementary Paradise Popcorn Fundraiser
Approve BCES Paradise Popcorn fundraiser for 9/30/2024-10/21/2024.
IV.R.
Approve the adoption of the 12-month board agenda (guideline)
Items Each Month
Minutes approved
Financial statement
Notify Board on employment
Personnel leave
Report on substitute employment
Fund transfers
Disciplinary hearings
Recognition awards
Approval of bills and claims
Policy adoptions and revisions
Instructional program determinations
Other items and requested by the Chairman of other Board members
July
Authorize State Price Contract purchases
Participation in school lunch program
Membership KSBA
Board policy additions and revisions
Authorize Superintendent to obtain short-term loans
Advertise or renew soft drink bid
Community Education classes – Fall session
Special Education contracts
Contract with Health Department
Appointment of Evaluation Committee
Appoint Comprehensive District Improvement Plan Committee Members
August
Authorize participation in special projects
Board policy additions & revision
Set Special Board meeting for public hearing on tax rate if needed
Notify Board on employment of substitute personnel
Award soft drink if applicable
Child and Adult Food Program – Child Care Centers
Fund Raisers
ACT Scores
September
General Budget Public Hearing
Reports: Staffing and enrollment
Approve general budget and close estimate budget
Authorize school bus purchases
ADA reciprocal agreements
School wide sales
Community Education agreements
Notify Board one extra service placement
Authorize bids on heating, plumbing and electric maintenance contract
October
Approve continued participation in KSBIT
Authorize attendance to NSBA convention
November
Reports on Academic Team competition, ACT scores
Approve school moneymaking projects
Confirm approval of Board member training
December
N/A
January
Administration of Oath of Office for Board members when needed
Election of board officers when needed
Community Education agreements
Close estimate budget amendment – current year
Adopt a schedule of regular board meetings for the coming year
Draft budget – next year
Authorize an audit firm, when needed
Superintendent Formative Evaluation
February
Approval of school wide sales
Board policy revisions
Summer feeding program approval
Appointment of auditing firm
Set prices for lunch, breakfast, & a ’la carte items
Allocations to SBDM councils
Renew or bid insurances
March
Textbook adoption
School calendar amendments
Authorize bank depository bid
Membership Chamber of Commerce
Evaluation of the Superintendent
April
Tax Shelter Annuity programs participation
Summer project plans
Adoption of school calendar for next year
Amendment to current calendar
Board hears report from SBDM councils on Consolidated Plans
Performance bond
Renew or bid student insurance
Banking quote
Section 7 allocation
Technology plan
Blanket bond
May
Bond of treasurer
Bond of depository
Personnel evaluation plan
Board policy revisions & additions
Tentative budget
Approval of federal programs
Notify Board on employment & placement of classified personnel
Summer employment for summer feeding program
Approval of salary schedule and extra duty salary schedule for certified and classified personnel.
Authorize bids: painting, summer repair items, yearbook, computers, and sale surplus items and vehicles, student insurance
Set special board meeting the last working day of June renewal of insurance policy on errors and omissions and school employees
Approve request for emergency certificates for substitute teachers
SBDM councils submit new or revised Consolidated Plan for district review
June
Appointments of secretary and treasurer of Board
Reports on major activities and special projects
Annual review of Safe Schools Plan
Authorize investment of funds
Academic League membership
Conduct special end of year Board meetings-if needed
Discipline code revisions
District Consolidated and Safe Schools Plans
Board approves school textbook purchasing plans
Authorize bids on heating, plumbing and electric maintenance contracts, bus parts
Award bids on: painting, summer repair items, yearbook, and sale of surplus items and vehicles
Contract on Occupational Therapy services
Policy revisions
Master Professional Development Plan
Superintendent Summative Evaluation
IV.S.
Surplus Old Technology
Allow the surplus of devices that are no longer in service or outdated. We ask To seek approval for surplussing outdated technology and recycling it responsibly with a reputable company that guarantees certified data destruction
IV.T.
Clinical Education Agreement with the University of Kentucky
The agreement would allow UK students within the Department of Communication Sciences and Disorders to gain field experience at Bourbon County Schools.
IV.U.
Agreement with the Kentucky Department of Education
KDE works through the Department of Medicaid Services to reimburse school districts for the implementation of medical and therapy services covered under a student's Medicaid insurance. This agreement would allow reimbursement for these services to Bourbon County Schools.
IV.V.
Shortened School Week Waiver
The student will leave at 12:30pm on Mondays, Tuesdays, Wednesdays, and Fridays to attend ABA services.
IV.W.
Official Minutes for August 14, 2024
Approve the Official Minutes for the regular board meeting of August 15, 2024
V.
Action Items
V.A.
Working Budget
Approve the working budget of $42,800,848.60 for 2024-2025 school year.
V.B.
Revised Adult Meal Prices
Approve to revise the adult meal prices for the 2024-2025 school year. Adult Breakfast $3.25 and Lunch $5.00 effective 10/1/2024.
V.C.
Contract Renewal for Soft Drink
the Board is being asked to approve the renewal for soft drink contract for the 2024-2025 school year
V.D.
Shortened School Day Waiver
The waiver is being requested for a student to attend in-person instruction from 1:00 pm-3:30 pm to transition the student back to in-person instruction from virtual instruction.
V.E.
CTE Liaison Job Description
The Board is being asked to approve a creation of the job description of the CTE Liaison.
V.F.
Updated Extra-Service Salary Schedule
Approve the updated extra service salary schedule to include pay for the CTE liaison position in the amount of $13,000 to be paid for by CTE.
V.G.
Bourbon County High School Turf Replacement and Track Rejuvenation
Review and approve Change Order #1 to Direct Purchase Order Vendor Crumb Rubber Manufacturers (CRM) in the credit amount of -$9,848.34.
V.H.
Bourbon County High School Turf Replacement and Track Rejuvenation
Review and approve Change Order #1 to Direct Purchase Order Vendor Target Technologies International (TTI) in the credit amount of -$1.08.
V.I.
Bourbon County High School Turf Replacement and Track Rejuvenation
Review and approve Change Order #1 to Direct Purchase Order Vendor Schmitz Foam Products in the credit amount of -$0.24.
V.J.
Bourbon County High School Turf Replacement and Track Rejuvenation
Review and approve Change Order #1 to Direct Purchase Order Vendor Mapei in the credit amount of -$12,150.00.
V.K.
Bourbon County High School Turf Replacement and Track Rejuvenation
Review and approve Change Order #3 to SpinTurf LLC in the amount of $8,350.00.
V.L.
Bourbon County Schools Miscellaneous Upgrades
Approve Ross Tarrant Architects Pay Application for Bourbon County Schools Miscellaneous Upgrades in the amount of $9,181.62.
V.M.
Bourbon County Miscellaneous Upgrades Bid Package B
Approve Bourbon County Miscellaneous Upgrades pay application for Momentum Construction in the amount of $62,554.50.
V.N.
Bourbon County Schools Pay Application for American Roofing
Approve and review the pay application for American Roofing in the amount of $162,180.00.
V.O.
Bourbon County Miscellaneous Upgrades American Roofing
Approve the pay application#2 for Bourbon County Schools Miscellaneous Upgrades to American Roofing in the amount of $108,000.00.
V.P.
Bourbon County Miscellaneous Upgrades for Momentum Construction
Approve the pay application #2 for Miscellaneous Upgrades to Momentum Construction in the amount of $126,675.00.
V.Q.
Bourbon County HVAC Upgrades
Approve the pay application for the Bourbon County HVAC Upgrades to Comfort & Processing Solutions, LLC in the amount of $28,684.65.
V.R.
BG4 for Middle School Sensory Garden
Review and approve the BG4 with Owl Creek Construction for the Middle School Sensory Garden.
VI.
Other Board Business
VI.A.
Superintendent District Reports
VI.B.
Adjournment
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