Berea Independent
October 21, 2024 7:00 PM
BEREA INDEPENDENT BOARD OF EDUCATION
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I. CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II. RECOGNITION
Rationale

Swearing in of newly-appointed School Board Member, Sarah Rohrer

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III. COMMUNICATION
III.A. Board Report
III.A.1. Superintendent Report
III.A.2. Financial Report
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III.A.3. Attendance and Enrollment
III.B. Energy Management Report
Rationale

See attached reports

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III.C. School Reports
III.C.1. Elementary
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III.C.2. Middle School
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III.C.3. High School
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III.D. Audience Comments
IV. ADOPTION OF AGENDA
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Actions Taken

Motion Passed:  Approve the agenda but table both business/action items (Approval of Lease Agreement and Consideration of Policy 09.2242) to obtain further information passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Sarah Rohrer Yes
V. BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Actions Taken

Motion Passed:  Approval of the Business/Consent Items for Board Consideration passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Sarah Rohrer Yes
V.A. Minutes
Rationale

Approve the minutes of the board meetings on 9/16/24, 10/3/24, and 10/17/24. Requested by Christine Knight, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.

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V.B. Financial Reports
Rationale

Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

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V.C. Approval for JAG Student and Teacher Chaperone Attendance at the National Student Leadership Association Conference - Out of State
Rationale

Approve the participation of a JAG student and teacher chaperone at the National Student Leadership Association Conference in Washington, DC, from December 4-8, 2024, and approve a $500 Board contribution toward the trip. This request is submitted by Susie Harris, JAG Program Manager, and is recommended by Dr. Hatchett, Superintendent.

VI. BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
VI.A. Approval of Lease Agreement with City of Berea for Duerson Stadium Use
Rationale

Recommendation:
It is recommended that the Board of Education of Berea Independent School District approve the Lease Agreement between the City of Berea, Kentucky, and the Berea Independent School District for the use of Duerson Stadium, its associated field, and concession stand.

Background:
The Berea Independent School District requires access to certain athletic facilities for its athletics programs and spectators. The City of Berea owns Duerson Stadium, which is located within Berea City Park and near Berea Community School. The proposed lease agreement outlines the terms under which the Board will lease Duerson Stadium and associated facilities for a period of thirty (30) years, commencing on July 1, 2024, and concluding on June 30, 2054.

The lease provides the Board with exclusive rights to the use of the premises for athletic and educational events while allowing the City of Berea to retain rights for specific public events, including the annual Independence Day celebration. The rent is set at $1.00 per year, recognizing the public purpose of the lease. The agreement also details maintenance responsibilities, insurance requirements, and compliance with applicable laws.

Key Provisions of the Lease Agreement:

  1. Term: 30 years (July 1, 2024 – June 30, 2054).
  2. Rent: $1.00 per year.
  3. Board Responsibilities: Maintenance of the athletic field, systems, and compliance with ADA regulations.
  4. City Responsibilities: Maintenance of bleachers, fencing, and access to the premises.
  5. Insurance: The Board will maintain liability insurance, and the City will provide property insurance.
  6. Termination Clause: Either party may terminate the agreement for convenience with 180 days’ notice or upon failure to meet obligations with 30 days’ notice.

Action Requested:
Approval of the Lease Agreement between the City of Berea and the Board of Education of Berea Independent School District, authorizing the Superintendent to sign the agreement on behalf of the Board.

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VI.B. Consideration of Policy 09.2242 Regarding the Use of Medicinal Cannabis in Schools
Rationale

Description:
The Board is requested to consider Policy 09.2242, which outlines the procedures for the use of medicinal cannabis within the school district, in compliance with KRS 218B.045 and other relevant state laws and regulations. This policy defines the requirements for documentation, the conditions under which medicinal cannabis may be administered, and the role of school staff in such administration.

Action:
The Board will vote to approve or not approve Policy 09.2242 regarding the use of medicinal cannabis in schools, in accordance with KRS 218B.045.

This agenda item was requested by the Kentucky School Boards Association (KSBA) and is recommended by Dr. Diane Hatchett, Superintendent.

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VII. BOARD MEMBER COMMENTS
VIII. ADJOURNMENT
Actions Taken

Motion Passed:  Approval to adjourn the meeting passed with a motion by Mr. Van Gravitt and a second by Mr. Tom McCay.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Sarah Rohrer Yes

Motion Passed:  Approval to adjourn the meeting passed with a motion by Mr. Van Gravitt and a second by Mr. Tom McCay.

Member Votes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Nathaniel Hackett Yes
Mr. Tom McCay Yes
Sarah Rohrer Yes
IX. 2024 Meeting Schedule
Rationale

2024 Meeting Schedule

All meetings will begin at 7:00 p.m. in the Kennedy Theater except for the work session meetings and those noted.

Monday, January 22, 2024                   Kennedy Theater

Monday February 19, 2024                   Kennedy Theater

Monday, March 18, 2024                      Kennedy Theater

Monday, April 15, 2024                        Kennedy Theater

Monday, May 20, 2024                         Kennedy Theater

Monday, June 17, 2024                        Central Office

Monday, July 15, 2024                         Central Office

Monday, August 19, 2024                     Kennedy Theater

Thursday, August 22, 2024                   BCES Library/Media Center (4:00 p.m. Strategic Planning)

Friday, September 13, 2024                  Central Office (1:30 p.m. - Work Session)

Monday, September 16, 2024               Kennedy Theater

Thursday, September 19, 2024             BCES Library/Media Center (4:00 p.m. Strategic Planning)

Thursday, October 3, 2024                   BCES Library/Media Center (4:00 p.m. Strategic Planning)

Thursday, October 17, 2024                 Central Office (5:45 p.m. - Work Session)

Monday, October 21, 2024                   Kennedy Theater

Wednesday, October 23, 2024             BCES Library/Media Center (4:00 p.m. Strategic Planning)

Monday, November 4, 2024                  Central Office (5:30 p.m. Assessment – Work Session)

Monday, November 18, 2024                Kennedy Theater

Monday, December 16, 2024                Kennedy Theater

Monday, January 6, 2025                     Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)