Berea Independent
August 21, 2023 7:00 PM
BEREA INDEPENDENT BOARD OF EDUCATION
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I. CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II. RECOGNITION
III. COMMUNICATION
III.A. Audience Comments
III.B. Board Report
III.B.1. Superintendent Report
III.B.2. Financial Report
Attachments
III.B.3. Attendance and Enrollment
III.B.4. Technology, Cyber Security Update - Daniel Montoya
III.C. School Reports
III.C.1. Elementary
Attachments
III.C.2. Middle School
Attachments
III.C.3. High School
Attachments
IV. ADOPTION OF AGENDA
Actions Taken

Motion to Amend Passed:  To amend the motion from: "Approval of the agenda as written was " to: "Approval of the agenda with the addition of item VI H, the resignation of Board Member Jarred Penn " passed with a motion by Mr. Van Gravitt and a second by Dr. Jacqueline Burnside.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes

Motion Passed:  Approval of the agenda with the addition of item VI H, the resignation of Board Member Jarred Penn passed with a motion by Mr. Van Gravitt and a second by Dr. Jacqueline Burnside.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
V. BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Actions Taken

Motion Passed:  Approval of the Business/Consent Items for Board Consideration passed with a motion by Mr. Jarred Penn and a second by Dr. Jacqueline Burnside.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
V.A. Minutes
Rationale

Approve the minutes of the Regular Board Meeting on July 17, 2023 and the Special Called Board Meeting on July 17, 2023. Requested by Kathie Ridge, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.

Attachments
V.B. Financial Reports
Rationale

Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

Attachments
V.C. Procedure 09.12 AP22
Rationale

Approve the changes to Procedure 09.12  AP.22.  Requested by Kyle French and recommended by Dr. Diane Hatchett, Superintendent.

V.D. Salary Schedule Amendment for School Climate and MAF Grant
Rationale

Approve updated amounts of the School Climate Transformation contract amounts that run October to September on the salary schedule and MAF extended days on MOU.  Requested by Tony Tompkins Director of Operations and Recommended by Diane Hatchett Superintendent.

Attachments
V.E. Facilities Use Request - Spoonbread Pageant
Rationale

Approve the Facility Use Request from Dianne Turner with Amerifest for the use of the Conkin Gym for the  Spoonbread Pageant, pending proof of Liability Insurance Coverage.  The date requested is September 10, 2023, from 8:00 a.m. to 6:00 p.m..  Requested by Dianne Turner, Amerifest, and recommended by Dr. Diane Hatchett, Superintendent.

V.F. Memorandum of Agreement - Appalachian Educational Services for Gear Up
Rationale

Approve the Memorandum of Agreement (MOA) with Appalachian Educational Service Agency (AESA) for a Gear Up (Gaining Early Awareness and Readiness for Undergraduate Programs) October 1, 2023 through September 30, 2024.  Requested by Lynette Brock, Director of Academics and recommended by Dr. Diane Hatchett, Superintendent.

VI. BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
VI.A. Employee Handbook and Substitute Teacher Handbook
Rationale

Approve the changes to the Berea Independent Schools Employee Handbook and Substitute Teacher Handbook.  These changes are at the recommendation of the Kentucky School Board Association and legal counsel Teresa Combs.  Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent

Actions Taken

Motion Passed:  Approve the changes to the Berea Independent Schools Employee Handbook and Substitute Teacher Handbook. These changes are at the recommendation of the Kentucky School Board Association passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VI.B. Section 504 Chairpersons
Rationale

Approve the following positions to serve as 504 chairpersons:

  • 504 Coordinator
  • Elementary School Principal
  • Middle School Principal
  • High School Principal
  • Elementary School Guidance Counselor
  • Middle School Guidance Counselor
  • High School Guidance Counselor
  • Assistant Principal
  • School Climate Coordinator - Elementary

Requested by Jennifer Whitt, Director of Exceptional Children, and
recommended by Diane Hatchett, Superintendent

Actions Taken

Motion Passed:  Approve the following positions to serve as 504 chairpersons: 504 Coordinator Elementary School Principal Middle School Principal High School Principal Elementary School Guidance Counselor Middle School Guidance Counselor High School Guidance Counselor Assistant Principal School Climate Coordinator - Elementary Requested by Jennifer Whitt, Director of Exceptional Children, and recommended by Diane Hatchett, Superintendent passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VI.C. IDEA Admissions and Release Committee Chairpersons
Rationale

Approve the following positions to serve as Admissions and Release
Committee chairpersons:

  • Director of Exceptional Children Services
  • Elementary School Principal
  • Middle School Principal
  • High School Principal
  • Elementary School Guidance Counselor
  • Middle School Guidance Counselor
  • High School Guidance Counselor
  • Assistant Principal
  • School Climate Coordinator - Elementary
Requested by Jennifer Whitt, Director of Exceptional Children and recommended by Dr. Diane Hatchett, Superintendent.

Actions Taken

Motion Passed:  Approve the following positions to serve as Admissions and Release Committee chairpersons: Director of Exceptional Children Services Elementary School Principal Middle School Principal High School Principal Elementary School Guidance Counselor Middle School Guidance Counselor High School Guidance Counselor Assistant Principal School Climate Coordinator - Elementary Requested by Jennifer Whitt, Director of Exceptional Children and recommended by Dr. Diane Hatchett, Superintendent passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VI.D. School Wide Fundraiser for 2023 2024
Rationale

Per Berea Board of Education policy 09.33, approve the following school-wide fundraisers: 

School Pictures-Berea Community Elementary School 

School Pictures-Berea Community Middle School 

School Pictures-Berea Community High School 

Requested by Kimberlee Coyle, Elementary Principal, Casey Poynter Middle School Principal and Kelly Caldwell, High School Principal and recommended by Dr. Diane Hatchett, Superintendent.  


Actions Taken

Motion Passed:  Per Berea Board of Education policy 09.33, approve the following school-wide fundraisers: School Pictures-Berea Community Elementary School, School Pictures-Berea Community Middle School, School Pictures-Berea Community High School passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VI.E. General Fund Real Estate Tax Rate
Rationale

Approve General Fund Real Estate (KRS 160.470) tax rate of proposed General Fund tax
rate of 96.2 cents on real property and 96.2 cents on personal property is expected to produce $2,677,374.52. Of this amount $247,840.57 is from new and personal property.  0.2 cents will be added to the above property rates to recover prior year losses due to exonerations, KRS 134.590.  The General Fund tax levied in fiscal year 2023 was 97.8 cents.  

Requested by Tony Tompkins, Director of Operations and Recommended by Dr. Diane Hatchett, Superintendent

Actions Taken

Motion Passed:  Approve General Fund Real Estate (KRS 160.470) tax rate of proposed General Fund tax rate of 96.2 cents on real property and 96.2 cents on personal property is expected to produce $2,677,374.52. Of this amount $247,840.57 is from new and personal property. 0.2 cents will be added to the above property rates to recover prior year losses due to exonerations, KRS 134.590. The General Fund tax levied in fiscal year 2023 was 97.8 cents passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VI.F. Motor Vehicle Tax Rate
Rationale

Approve Tax Rate for Motor Vehicles of 58.1 cents per $100 of assessed value.  The property tax rates are calculated under the provisions of KRS 157.440 (House Bill 940).  0.2 cents will be added to the above property rates to recover prior year losses due to exonerations. KRS 134.590  The tax rate for 2023 was 59.1 cents per $100 of assessed value.

Requested by Tony Tompkins, Director of Operations and Recommended by Dr. Diane Hatchett, Superintendent

Actions Taken

Motion Passed:  Approve Tax Rate for Motor Vehicles of 58.1 cents per $100 of assessed value. The property tax rates are calculated under the provisions of KRS 157.440 (House Bill 940). 0.2 cents will be added to the above property rates to recover prior year losses due to exonerations. KRS 134.590 The tax rate for 2023 was 59.1 cents per $100 of assessed value passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VI.G. Emergency Operations Plan
Rationale

Approve the 2023-2024 Emergency Operations Plan.  Requested by Kyle French, Safety Director and recommended by Dr. Diane Hatchett, Superintendent.  

Actions Taken

Motion Passed:  Approve the 2023-2024 Emergency Operations Plan passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VI.H. Accept Resignation of Board Member Jarred Penn
Rationale

Accept the resignation of Board Member Jarred Penn.  Requested by Van Gravitt and recommended by Dr. Diane Hatchett, Superintendent.

Actions Taken

Motion Passed:  Accept the resignation of Board Member Jarred Penn. Requested by Van Gravitt and recommended by Dr. Diane Hatchett, Superintendent passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VII. BOARD MEMBER COMMENTS
VIII. ADJOURNMENT
IX. 2023 Meeting Schedule
Rationale

2023 Meeting Schedule

All meetings will begin at 7:00 p.m. in the Kennedy Theater with the exception of the work session meetings and those noted which will take place at 5:30 p.m. in the Central Office.

Tuesday, January 27, 2023           Central Office (5:30 p.m.)

Monday, February 20, 2023           Kennedy Theater

Monday, March 20, 2023              Kennedy Theater

Monday, April 17, 2023                 Kennedy Theater

Monday, April 24, 2023                 Central Office (5:30 p.m. Budget- Work Session)

Monday, May 15, 2023                 Kennedy Theater

Thursday, June 22, 2023               Kennedy Theater

Monday, July 17, 2023                  Kennedy Theater

Monday, August 21, 2023             Kennedy Theater

Monday, September 18, 2023       Kennedy Theater

Monday, October 9, 2023              Central Office (5:30 p.m. Assessment -Work Session)

Monday, October 16, 2023            Kennedy Theater

Monday, November 20, 2023         Kennedy Theater

Monday, December 18, 2023         Kennedy Theater

Tuesday, January 2, 2024             Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)