I.
CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II.
RECOGNITION
III.
COMMUNICATION
III.A.
Audience Comments
III.B.
Board Report
III.B.1.
Superintendent Report
III.B.2.
Financial Report
III.B.3.
Attendance and Enrollment
III.B.4.
Technology, Cyber Security Update - Daniel Montoya
III.C.
School Reports
III.C.1.
Elementary
III.C.2.
Middle School
III.C.3.
High School
IV.
ADOPTION OF AGENDA
Motion to Amend Passed: To amend the motion from: "Approval of the agenda as written was " to: "Approval of the agenda with the addition of item VI H, the resignation of Board Member Jarred Penn " passed with a motion by Mr. Van Gravitt and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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Motion Passed: Approval of the agenda with the addition of item VI H, the resignation of Board Member Jarred Penn passed with a motion by Mr. Van Gravitt and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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V.
BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Motion Passed: Approval of the Business/Consent Items for Board Consideration passed with a motion by Mr. Jarred Penn and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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V.A.
Minutes
Approve the minutes of the Regular Board Meeting on July 17, 2023 and the Special Called Board Meeting on July 17, 2023. Requested by Kathie Ridge, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.
V.B.
Financial Reports
Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
V.C.
Procedure 09.12 AP22
Approve the changes to Procedure 09.12 AP.22. Requested by Kyle French and recommended by Dr. Diane Hatchett, Superintendent.
V.D.
Salary Schedule Amendment for School Climate and MAF Grant
Approve updated amounts of the School Climate Transformation contract amounts that run October to September on the salary schedule and MAF extended days on MOU. Requested by Tony Tompkins Director of Operations and Recommended by Diane Hatchett Superintendent.
V.E.
Facilities Use Request - Spoonbread Pageant
Approve the Facility Use Request from Dianne Turner with Amerifest for the use of the Conkin Gym for the Spoonbread Pageant, pending proof of Liability Insurance Coverage. The date requested is September 10, 2023, from 8:00 a.m. to 6:00 p.m.. Requested by Dianne Turner, Amerifest, and recommended by Dr. Diane Hatchett, Superintendent.
V.F.
Memorandum of Agreement - Appalachian Educational Services for Gear Up
Approve the Memorandum of Agreement (MOA) with Appalachian Educational Service Agency (AESA) for a Gear Up (Gaining Early Awareness and Readiness for Undergraduate Programs) October 1, 2023 through September 30, 2024. Requested by Lynette Brock, Director of Academics and recommended by Dr. Diane Hatchett, Superintendent.
VI.
BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
VI.A.
Employee Handbook and Substitute Teacher Handbook
Approve the changes to the Berea Independent Schools Employee Handbook and Substitute Teacher Handbook. These changes are at the recommendation of the Kentucky School Board Association and legal counsel Teresa Combs. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent
Motion Passed: Approve the changes to the Berea Independent Schools Employee Handbook and Substitute Teacher Handbook. These changes are at the recommendation of the Kentucky School Board Association passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
|
VI.B.
Section 504 Chairpersons
Approve the following positions to serve as 504 chairpersons:
- 504 Coordinator
- Elementary School Principal
- Middle School Principal
- High School Principal
- Elementary School Guidance Counselor
- Middle School Guidance Counselor
- High School Guidance Counselor
- Assistant Principal
- School Climate Coordinator - Elementary
Requested by Jennifer Whitt, Director of Exceptional Children, and
recommended by Diane Hatchett, Superintendent
Motion Passed: Approve the following positions to serve as 504 chairpersons:
504 Coordinator
Elementary School Principal
Middle School Principal
High School Principal
Elementary School Guidance Counselor
Middle School Guidance Counselor
High School Guidance Counselor
Assistant Principal
School Climate Coordinator - Elementary
Requested by Jennifer Whitt, Director of Exceptional Children, and
recommended by Diane Hatchett, Superintendent passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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VI.C.
IDEA Admissions and Release Committee Chairpersons
Approve the following positions to serve as Admissions and Release
Committee chairpersons:
- Director of Exceptional Children Services
- Elementary School Principal
- Middle School Principal
- High School Principal
- Elementary School Guidance Counselor
- Middle School Guidance Counselor
- High School Guidance Counselor
- Assistant Principal
- School Climate Coordinator - Elementary
Requested by Jennifer Whitt, Director of Exceptional Children and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the following positions to serve as Admissions and Release
Committee chairpersons:
Director of Exceptional Children Services
Elementary School Principal
Middle School Principal
High School Principal
Elementary School Guidance Counselor
Middle School Guidance Counselor
High School Guidance Counselor
Assistant Principal
School Climate Coordinator - Elementary
Requested by Jennifer Whitt, Director of Exceptional Children and recommended by Dr. Diane Hatchett, Superintendent passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
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Yes
|
Mr. Van Gravitt
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Yes
|
Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
|
VI.D.
School Wide Fundraiser for 2023 2024
Per Berea Board of Education policy 09.33, approve the following school-wide fundraisers:
School Pictures-Berea Community Elementary School
School Pictures-Berea Community Middle School
School Pictures-Berea Community High School
Requested by Kimberlee Coyle, Elementary Principal, Casey Poynter Middle School Principal and Kelly Caldwell, High School Principal and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Per Berea Board of Education policy 09.33, approve the following school-wide fundraisers: School Pictures-Berea Community Elementary School, School Pictures-Berea Community Middle School, School Pictures-Berea Community High School passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
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Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
|
VI.E.
General Fund Real Estate Tax Rate
Approve General Fund Real Estate (KRS 160.470) tax rate of proposed General Fund tax
rate of 96.2 cents on real property and 96.2 cents on personal property is expected to produce $2,677,374.52. Of this amount $247,840.57 is from new and personal property. 0.2 cents will be added to the above property rates to recover prior year losses due to exonerations, KRS 134.590. The General Fund tax levied in fiscal year 2023 was 97.8 cents.
Requested by Tony Tompkins, Director of Operations and Recommended by Dr. Diane Hatchett, Superintendent
Motion Passed: Approve General Fund Real Estate (KRS 160.470) tax rate of proposed General Fund tax rate of 96.2 cents on real property and 96.2 cents on personal property is expected to produce $2,677,374.52. Of this amount $247,840.57 is from new and personal property. 0.2 cents will be added to the above property rates to recover prior year losses due to exonerations, KRS 134.590. The General Fund tax levied in fiscal year 2023 was 97.8 cents passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Jarred Penn
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Yes
|
VI.F.
Motor Vehicle Tax Rate
Approve Tax Rate for Motor Vehicles of 58.1 cents per $100 of assessed value. The property tax rates are calculated under the provisions of KRS 157.440 (House Bill 940). 0.2 cents will be added to the above property rates to recover prior year losses due to exonerations. KRS 134.590 The tax rate for 2023 was 59.1 cents per $100 of assessed value.
Requested by Tony Tompkins, Director of Operations and Recommended by Dr. Diane Hatchett, Superintendent
Motion Passed: Approve Tax Rate for Motor Vehicles of 58.1 cents per $100 of assessed value. The property tax rates are calculated under the provisions of KRS 157.440 (House Bill 940). 0.2 cents will be added to the above property rates to recover prior year losses due to exonerations. KRS 134.590 The tax rate for 2023 was 59.1 cents per $100 of assessed value passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
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Mr. Jarred Penn
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Yes
|
VI.G.
Emergency Operations Plan
Approve the 2023-2024 Emergency Operations Plan. Requested by Kyle French, Safety Director and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the 2023-2024 Emergency Operations Plan passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.
Rebecca Blankenship
|
Yes
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Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
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Yes
|
Mr. Jarred Penn
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Yes
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VI.H.
Accept Resignation of Board Member Jarred Penn
Accept the resignation of Board Member Jarred Penn. Requested by Van Gravitt and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Accept the resignation of Board Member Jarred Penn. Requested by Van Gravitt and recommended by Dr. Diane Hatchett, Superintendent passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.
Rebecca Blankenship
|
Yes
|
Dr. Jacqueline Burnside
|
Yes
|
Mr. Van Gravitt
|
Yes
|
Mr. Tom McCay
|
Yes
|
Mr. Jarred Penn
|
Yes
|
VII.
BOARD MEMBER COMMENTS
VIII.
ADJOURNMENT
IX.
2023 Meeting Schedule
2023 Meeting Schedule
All meetings will begin at 7:00 p.m. in the Kennedy Theater with the exception of the work session meetings and those noted which will take place at 5:30 p.m. in the Central Office.
Tuesday, January 27, 2023 Central Office (5:30 p.m.)
Monday, February 20, 2023 Kennedy Theater
Monday, March 20, 2023 Kennedy Theater
Monday, April 17, 2023 Kennedy Theater
Monday, April 24, 2023 Central Office (5:30 p.m. Budget- Work Session)
Monday, May 15, 2023 Kennedy Theater
Thursday, June 22, 2023 Kennedy Theater
Monday, July 17, 2023 Kennedy Theater
Monday, August 21, 2023 Kennedy Theater
Monday, September 18, 2023 Kennedy Theater
Monday, October 9, 2023 Central Office (5:30 p.m. Assessment -Work Session)
Monday, October 16, 2023 Kennedy Theater
Monday, November 20, 2023 Kennedy Theater
Monday, December 18, 2023 Kennedy Theater
Tuesday, January 2, 2024 Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)
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