I.
CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II.
RECOGNITION
III.
COMMUNICATION
III.A.
Audience Comments
III.B.
Board Report
III.B.1.
Superintendent Report
III.B.2.
Financial Report
IV.
ADOPTION OF AGENDA
Motion to Amend Passed: To amend the motion from: "Approval of the agenda as written was " to: "Approval of the agenda as written with the addition of item VI C, Resolution of the Berea Independent School District Finance Corporation" passed with a motion by Rebecca Blankenship and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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Motion Passed: Approval of the agenda as written with the addition of item VI C, Resolution of the Berea Independent School District Finance Corporation passed with a motion by Rebecca Blankenship and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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V.
BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Motion Passed: Approval of the Business/Consent Items for Board Consideration passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
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No
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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V.A.
Minutes
Approve the minutes of the board meeting on June 22, 2023. Requested by Kathie Ridge, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.
V.B.
Financial Reports
Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
V.C.
Facilities Use Request - Yamanashi Gakuin High School Homestay Program
Per Berea Board of Education Policy 05.3 approve the Facility Use Request from Yamanashi Gakuin High School Homestay Program to use 2 classrooms and transport students on a field trip with Berea students. Approval of this request is subject to obtaining event insurance per board policy stipulations. Requested by and recommended by Dr. Diane Hatchett, Superintendent.
VI.
BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
VI.A.
KSBA Policy Updates #46 - Second Reading
Approve the second reading of the KSBA recommended policy updates #46. Requested by Teresa Combs, Legal Counsel and Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the second reading of the KSBA recommended policy updates #46 passed with a motion by Mr. Tom McCay and a second by Rebecca Blankenship.
Rebecca Blankenship
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No
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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No
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VI.B.
Yamanashi Gakuin High School (YGHS) English
Immersion program
Approve the Yamanashi Gakuin High School (YGHS) English Immersion program for proposed dates of September 20-29, 2023. Requested by Kelly Caldwell, Berea High School Principal and recommended by Dr. Diane Hatchett, Superintendent.
Summary: In 2019 Berea Community School hosted 32 students and 3 adult advisors from Yamanashi Gakuin High School (YGHS) in Kofu, Japan. While in Berea they attended an English
Immersion program (Provided by MCIC) while engaging in homestay activities with Berea
Independent School District students and families. YGHS would like to renew this program
in September of 2023 with approximately 30-33 Japanese students. All substantial costs
will be borne by MCIC and YGHS, including rental of BCS facilities and providing a small
stipend to each host family. Length of the program would be approximately 10 days, with a
preferred dates of September 20-29.
Motion Passed: Approve the Yamanashi Gakuin High School (YGHS) English Immersion program for proposed dates of September 20-29, 2023 passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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VI.C.
Resolution of the Berea Independent School District
RESOLUTION OF THE BOARD OF EDUCATION OF THE BEREA INDEPENDENT SCHOOL DISTRICT, CONFIRMING THE ACCEPTANCE OF AN OFFER OF ASSISTANCE FROM THE KENTUCKY SCHOOL FACILITIES CONSTRUCTION COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A PARTICIPATION AGREEMENT WITH SAID COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A LEASE AGREEMENT WITH THE BEREA INDEPENDENT SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; APPROVING A CERTAIN GUARANTEED ENERGY SAVINGS CONTRACT FOR THE ACQUISITION AND INSTALLATION OF ENERGY CONSERVATION MEASURES PROJECTS; AUTHORIZING AND APPROVING THE EXECUTION OF CONTINUING DISCLOSURE PROCEDURES; AND APPROVING THE PLAN OF FINANCING THE COSTS OF SAID PROJECTS.
Motion Passed: RESOLUTION OF THE BOARD OF EDUCATION OF THE BEREA INDEPENDENT SCHOOL DISTRICT, CONFIRMING THE ACCEPTANCE OF AN OFFER OF ASSISTANCE FROM THE KENTUCKY SCHOOL FACILITIES CONSTRUCTION COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A PARTICIPATION AGREEMENT WITH SAID COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A LEASE AGREEMENT WITH THE BEREA INDEPENDENT SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; APPROVING A CERTAIN GUARANTEED ENERGY SAVINGS CONTRACT FOR THE ACQUISITION AND INSTALLATION OF ENERGY CONSERVATION MEASURES PROJECTS; AUTHORIZING AND APPROVING THE EXECUTION OF CONTINUING DISCLOSURE PROCEDURES; AND APPROVING THE PLAN OF FINANCING THE COSTS OF SAID PROJECTS passed with a motion by Rebecca Blankenship and a second by Mr. Jarred Penn.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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VI.D.
Closed Session - Personnel
Go into Closed Session for the purpose of Personnel (Superintendent Evaluation). Requested and recommended by Van Gravitt, Chairman
Motion Passed: Go into Closed Session for the purpose of Personnel (Superintendent Evaluation) passed with a motion by Rebecca Blankenship and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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VI.E.
Return to Regular Session.
Return to Regular Session. Requested and recommended by Mr. Van Gravitt, Chairman
Motion Passed: Return to Regular Session passed with a motion by Rebecca Blankenship and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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VII.
BOARD MEMBER COMMENTS
VIII.
ADJOURNMENT
Motion Passed: Approval to adjourn the meeting passed with a motion by Mr. Van Gravitt and a second by Rebecca Blankenship.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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IX.
2023 Meeting Schedule
2023 Meeting Schedule
All meetings will begin at 7:00 p.m. in the Kennedy Theater with the exception of the work session meetings and those noted which will take place at 5:30 p.m. in the Central Office.
Tuesday, January 27, 2023 Central Office (5:30 p.m.)
Monday, February 20, 2023 Kennedy Theater
Monday, March 20, 2023 Kennedy Theater
Monday, April 17, 2023 Kennedy Theater
Monday, April 24, 2023 Central Office (5:30 p.m. Budget- Work Session)
Monday, May 15, 2023 Kennedy Theater
Thursday, June 22, 2023 Kennedy Theater
Monday, July 17, 2023 Kennedy Theater
Monday, August 21, 2023 Kennedy Theater
Monday, September 18, 2023 Kennedy Theater
Monday, October 9, 2023 Central Office (5:30 p.m. Assessment -Work Session)
Monday, October 16, 2023 Kennedy Theater
Monday, November 20, 2023 Kennedy Theater
Monday, December 18, 2023 Kennedy Theater
Tuesday, January 2, 2024 Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)
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