I.
CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II.
RECOGNITION
II.A.
National Honor Society
III.
COMMUNICATION
III.A.
Audience Comments
III.B.
Board Report
III.B.1.
Superintendent Report
III.B.2.
Financial Report
III.B.3.
Attendance and Enrollment
III.C.
School Reports
III.C.1.
Elementary
III.C.2.
Middle School
III.C.3.
High School
III.D.
Full-Service Community Schools - Beth Brown
IV.
ADOPTION OF AGENDA
Motion Passed: Approval of the agenda as written was passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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V.
BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Motion Passed: Approval of the Business/Consent Items for Board Consideration passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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V.A.
Minutes
Approve the minutes of the board meeting on February 20, 2023. Requested by Kathie Ridge, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.
V.B.
Financial Reports
Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
V.C.
Facilities Use - Berea Women's Club
Per Berea Board of Education Policy 05.3 approve the Facility Use Request from Berea Woman’s Club to use the Conkin Gym, tables, chairs and sound system for the purpose of their annual fundraising event Tinsel and Treasures Holiday Vendor Show on November 3 and 4, 2023. Approval of this request is subject to obtaining event insurance per board policy stipulations. Requested by Mikki Moren, Berea Women’s Club Representative and recommended by Dr. Diane Hatchett, Superintendent.
V.D.
Memorandum of Agreement (MOA) with Eastern Kentucky University (EKU) Dual Credit
Approve the Memorandum of Agreement (MOA) between Eastern Kentucky University and Berea Independent Schools. This MOA will serve as evidence of a formal understanding between the tow parties and will outline specific guidelines and requirements agreed upon by both parties. Requested and recommended by Dr. Diane Hatchett, Superintendent
V.E.
School Facilities Construction Commission (SFCC) Offer of Assistance
Approve the SFCC Offer of Assistance dated March 20, 2023. The entire amount of $9062.46 the Offer of Assistance will be matched at the present time. This Offer of Assistance is to be used towards proposed construction or major renovation of facilities outlined in the most current approved facility plan. Requested by Tony Tompkins, District Finance Officer, and recommended by Dr. Diane Hatchett, Superintendent.
VI.
BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
VI.A.
2023-2024 District Calendar
Approve the second reading of the following calendar for the 2023-2024 school year.
Requested by Kyle French, DPP and the Calendar Committee and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the second reading of the following calendar for the 2023-2024 school year passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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VI.B.
EKU Memorandum of Understanding (MOU), EKU Advantage Program
Approve the Memorandum of Understanding (MOU) with EKU to formalize Berea Independent Schools (BIS) participation in the EKU Advantage Program, which shall provide a pathway to educational advancement for BIS employees. Requested and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the Memorandum of Understanding (MOU) with EKU to formalize Berea Independent Schools (BIS) participation in the EKU Advantage Program passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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VI.C.
Purchase of a New Special Education School Bus
Approve the purchase of a new special needs bus with A/C with an estimated cost of $140,000 with expected delivery in Spring 2024. Requested by Charlie Owens, Transportation Director and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the purchase of a new special needs bus with A/C with an estimated cost of $140,000 with expected delivery in Spring 2024 passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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VI.D.
Auditing Contract for the 2022-2023 School Year
Approve the proposed auditing contract with Summers, McCrary & Sparks, LLC to include auditing for the 2022-2023 fiscal year at a cost of $18,000. Requested by Tony Tompkins Director of Operations and recommended by Dr Diane Hatchett, Superintendent.
Motion Passed: Approve the proposed auditing contract with Summers, McCrary & Sparks, LLC to include auditing for the 2022-2023 fiscal year at a cost of $18,000 passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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VI.E.
Permanent Placement Agreement with Soliant
Approve the Permanent Placement Agreement with Soliant for the School Psychologist Position for $22,500. Requested by Jennifer Whitt, Director of Exceptional Children and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the Permanent Placement Agreement with Soliant for the School Psychologist Position for $22,500 passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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VII.
BOARD MEMBER COMMENTS
VIII.
ADJOURNMENT
Motion Passed: Approval to adjourn the meeting passed with a motion by Mr. Van Gravitt and a second by Mr. Jarred Penn.
Rebecca Blankenship
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Yes
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Tom McCay
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Yes
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Mr. Jarred Penn
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Yes
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IX.
2023 Meeting Schedule
All meetings will begin at 7:00 p.m. in the Kennedy Theater with the exception of the work session meetings and those noted which will take place at 5:30 p.m. in the Central Office.
Tuesday, January 27, 2023 Central Office (5:30 p.m.)
Monday, February 20, 2023 Kennedy Theater
Monday, March 20, 2023 Kennedy Theater
Monday, April 17, 2023 Kennedy Theater
Monday, April 24, 2023 Central Office (5:30 p.m. Budget- Work Session)
Monday, May 15, 2023 Kennedy Theater
Thursday, June 22, 2023 Kennedy Theater
Monday, July 17, 2023 Kennedy Theater
Monday, August 21, 2023 Kennedy Theater
Monday, September 18, 2023 Kennedy Theater
Monday, October 9, 2023 Central Office (5:30 p.m. Assessment -Work Session)
Monday, October 16, 2023 Kennedy Theater
Monday, November 20, 2023 Kennedy Theater
Monday, December 18, 2023 Kennedy Theater
Tuesday, January 2, 2024 Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)
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