Berea Independent
March 20, 2023 7:00 PM
BEREA INDEPENDENT BOARD OF EDUCATION
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I. CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II. RECOGNITION
II.A. National Honor Society
III. COMMUNICATION
III.A. Audience Comments
III.B. Board Report
III.B.1. Superintendent Report
III.B.2. Financial Report
III.B.3. Attendance and Enrollment
III.C. School Reports
III.C.1. Elementary
Attachments
III.C.2. Middle School
Attachments
III.C.3. High School
Attachments
III.D. Full-Service Community Schools - Beth Brown
Attachments
IV. ADOPTION OF AGENDA
Actions Taken

Motion Passed:  Approval of the agenda as written was passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
V. BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Actions Taken

Motion Passed:  Approval of the Business/Consent Items for Board Consideration passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
V.A. Minutes
Rationale

Approve the minutes of the board meeting on February 20, 2023. Requested by Kathie Ridge, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.

Attachments
V.B. Financial Reports
Rationale

Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.

Attachments
V.C. Facilities Use - Berea Women's Club
Rationale

Per Berea Board of Education Policy 05.3 approve the Facility Use Request from Berea Woman’s Club to use the Conkin Gym, tables, chairs and sound system for the purpose of their annual fundraising event Tinsel and Treasures Holiday Vendor Show on November 3 and 4, 2023.  Approval of this request is subject to obtaining event insurance per board policy stipulations.  Requested by Mikki Moren, Berea Women’s Club Representative and recommended by Dr. Diane Hatchett, Superintendent.

V.D. Memorandum of Agreement (MOA) with Eastern Kentucky University (EKU) Dual Credit
Rationale

Approve the Memorandum of Agreement (MOA) between Eastern Kentucky University and Berea Independent Schools.  This MOA will serve as evidence of a formal understanding between the tow parties and will  outline specific guidelines and requirements agreed upon by both parties.  Requested and recommended by Dr. Diane Hatchett, Superintendent

V.E. School Facilities Construction Commission (SFCC) Offer of Assistance
Rationale

Approve the SFCC Offer of Assistance dated March 20, 2023.  The entire amount of $9062.46 the Offer of Assistance will be matched at the present time.  This Offer of Assistance is to be used towards proposed construction or major renovation of facilities outlined in the most current approved facility plan.  Requested by Tony Tompkins, District Finance Officer, and recommended by Dr. Diane Hatchett, Superintendent.

VI. BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
VI.A. 2023-2024 District Calendar
Rationale

Approve the second reading of the following calendar for the 2023-2024 school year. Requested by Kyle French, DPP and the Calendar Committee and recommended by Dr. Diane Hatchett, Superintendent.

 

Actions Taken

Motion Passed:  Approve the second reading of the following calendar for the 2023-2024 school year passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VI.B. EKU Memorandum of Understanding (MOU), EKU Advantage Program
Rationale

Approve the Memorandum of Understanding (MOU) with EKU to formalize Berea Independent Schools (BIS) participation in the EKU Advantage Program, which shall provide a pathway to educational advancement for BIS employees.  Requested and recommended by Dr. Diane Hatchett, Superintendent.

 

Actions Taken

Motion Passed:  Approve the Memorandum of Understanding (MOU) with EKU to formalize Berea Independent Schools (BIS) participation in the EKU Advantage Program passed with a motion by Dr. Jacqueline Burnside and a second by Mr. Tom McCay.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VI.C. Purchase of a New Special Education School Bus
Rationale

 Approve the purchase of a new special needs bus with A/C with an estimated cost of $140,000 with expected delivery in Spring 2024.  Requested by Charlie Owens, Transportation Director and recommended by Dr. Diane Hatchett, Superintendent.

 

 

 

Actions Taken

Motion Passed:   Approve the purchase of a new special needs bus with A/C with an estimated cost of $140,000 with expected delivery in Spring 2024 passed with a motion by Mr. Tom McCay and a second by Dr. Jacqueline Burnside.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VI.D. Auditing Contract for the 2022-2023 School Year
Rationale

Approve the proposed auditing contract with Summers, McCrary & Sparks, LLC to include auditing for the 2022-2023 fiscal year at a cost of $18,000.  Requested by Tony Tompkins Director of Operations and recommended by Dr Diane Hatchett, Superintendent.

Actions Taken

Motion Passed:  Approve the proposed auditing contract with Summers, McCrary & Sparks, LLC to include auditing for the 2022-2023 fiscal year at a cost of $18,000 passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VI.E. Permanent Placement Agreement with Soliant
Rationale

Approve the Permanent Placement Agreement with Soliant for the School Psychologist Position for $22,500.  Requested by Jennifer Whitt, Director of Exceptional Children and recommended by Dr. Diane Hatchett, Superintendent.

Actions Taken

Motion Passed:  Approve the Permanent Placement Agreement with Soliant for the School Psychologist Position for $22,500 passed with a motion by Mr. Tom McCay and a second by Mr. Jarred Penn.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
VII. BOARD MEMBER COMMENTS
VIII. ADJOURNMENT
Actions Taken

Motion Passed:  Approval to adjourn the meeting passed with a motion by Mr. Van Gravitt and a second by Mr. Jarred Penn.

Member Votes
Rebecca Blankenship Yes
Dr. Jacqueline Burnside Yes
Mr. Van Gravitt Yes
Mr. Tom McCay Yes
Mr. Jarred Penn Yes
IX. 2023 Meeting Schedule
Rationale

All meetings will begin at 7:00 p.m. in the Kennedy Theater with the exception of the work session meetings and those noted which will take place at 5:30 p.m. in the Central Office.

Tuesday, January 27, 2023           Central Office (5:30 p.m.)

Monday, February 20, 2023           Kennedy Theater

Monday, March 20, 2023              Kennedy Theater

Monday, April 17, 2023                 Kennedy Theater

Monday, April 24, 2023                 Central Office (5:30 p.m. Budget- Work Session)

Monday, May 15, 2023                 Kennedy Theater

Thursday, June 22, 2023               Kennedy Theater

Monday, July 17, 2023                  Kennedy Theater

Monday, August 21, 2023             Kennedy Theater

Monday, September 18, 2023       Kennedy Theater

Monday, October 9, 2023              Central Office (5:30 p.m. Assessment -Work Session)

Monday, October 16, 2023            Kennedy Theater

Monday, November 20, 2023         Kennedy Theater

Monday, December 18, 2023         Kennedy Theater

Tuesday, January 2, 2024             Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)