Ludlow Independent
October 28, 2013 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mr. McMillen
Discussion

Others Present at the Meeting: Mike Borchers, Superintendent; Jenny McMillen, College & Career Readiness Coordinator & Board Secretary; Rick Smith, Director of Special Education; Joe Beard, High School Principal; Jason Steffen, Elementary Principal; Vikki Wofford, Board Treasurer; Mary Kay Connolly, Children Inc.

1.2. Pledge of Allegiance by Ms. Powell
2. Approval of Agenda
Actions Taken

Order #27 - Motion Passed:  Approval of agenda as presented passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Ludlow Elementary Named School of Contribution
Discussion

Mary Kay Connolly from Children, Inc. attended the meeting to present Jason Steffen with Mary A. Goetz's School of Contribution plaque and banner. She spoke about the school's service learning projects and how much these programs benefit both the school and community.

3.2. Monthly Reports
Discussion

Mike Borchers reviewed the attendance reports, the FRYSC report, and the various financial reports. There were no questions regarding these.

Mike Borchers highlighted that our ADA was up by 19 students this time last year.

3.3. Personnel
Discussion

Mike Borchers reviewed the personnel list.

3.4. Monthly Activities
Attachments
Discussion

Mike Borchers reviewed the list of activities taking place in the month of November.

3.5. Spotlight Items
Attachments
Discussion

Mike Borchers discussed the Spotlight Items, including Alex Lewis' National Merit Letter of Commendation, the Superintendent's Youth Advisory Board, and the NKU Press Release that will take place on November 8th and will involve students and staff from Ludlow.

3.6. Open Records Act
Discussion

Mike Borchers presented the items related to the Open Records Act.

4. Consent Agenda
Actions Taken

Order #28 - Motion Passed:  Approval of consent agenda passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
Discussion

Mike Borchers and Vikki Wofford reviewed the monthly bills and credit card summary. There were no questions regarding these items.

4.3. Fundraising Requests
4.4. Emergency Certified Teacher
Discussion

Mike Borchers explained the process of hiring someone with an emergency certification.

5. Discussion and Action Agenda
5.1. Funding Resolution
Actions Taken

Order #29 - Motion Passed:  Approval of the Funding Resolution passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mike Borchers explained the need for this process.

5.2. Kentucky School Finance Study
Actions Taken

Order #30 - Motion Passed:  Approval to participate in the funding adequacy study by the Council for Better Education passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

There was a discussion about this study. Members agreed that the price for us was worth the possible impact of the results.

5.3. Carol M. White Physical Education Program
Discussion

Mike Borchers reviewed the requirements of the PEP Grant, as well as the number of benefits we'll receive.

5.4. TELL Survey
Discussion

Mike Borchers discussed the 2013 results of the Facilities and Resources section of the TELL Survey. He showed the comparison between the 2011 and 2013 results. He discussed where and how the district showed improvement in these areas. He reviewed details of what steps have been taken already to address the areas of concern. Items that have already taken place include purchasing the work order system for maintenance and technology needs, creating a more detailed schedule for improvements in cleaning, increasing the district's bandwidth, along with other activities. A project to improve the heating and air conditioning systems has been planned. The Superintendent and Principals in attendance agreed that the staff feedback about these changes seem to be very positive at this point.

5.5. Dual Credit Project
Discussion

Mike Borchers discussed this new program between Gateway and NKU. He shared that he would like to see the direction of our high school, especially a student's senior year, move toward a shared partnership between Ludlow High School and Gateway. He is attending a meeting soon to discuss plans for such a program. He asked that the board members keep this type of program in mind for our future direction.

5.6. State Assessment
Attachments
Discussion

Jenny McMillen reviewed the results from state testing in the spring of 2013. The fact that our district has been awarded the label of a Proficient District was highlighted. Over the next two months, each school's staff will analyze these results and build their Comprehensive School Improvement Plan. These plans will be shared with the board at the December 2013 meeting.

6. Other Business
6.1. Board
Discussion

Steve Chapman asked about a dumpster issue by our bus garage.

Mike Borchers mentioned that the meeting held for the stadium neighbors went well. Two of the four invited showed up for the meeting and the comments were generally positive. Mr. Borchers gave an update on the stadium prject's bidding process, which is currently taking place.

6.2. Staff
Discussion

No discussion.

6.3. Teachers
Discussion

No discussion.

6.4. Public
Discussion

No discussion.

7. Adjourn
Actions Taken

Order #31 - Motion Passed:  Approval to adjourn the meeting at 8:34 P.M. passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Kymberly King Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes