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1.
CALL TO ORDER
Nicholas Foster, Chair will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Damon Fleming, Ed.D Superintendent
Great Futures Start Here Award
MaryAnn Williams, Transportation, Bus Driver
Recognize "I Voted" Sticker Contest State Finalist: Rylan Bowman, student at Jesse Stuart Elementary School
Recognize Madisonville North Hopkins High School FFA Chapter
Premier National Chapter Finalist
Ag Mechanics Team - State Champions
Andree Boggess, Ari Fisk, Parker Keith, Westyn Miles
Construction Update
Sherman Carter Barnhart Architects
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
NO SCHOOL
October 5-9, 2026, Fall Break
November 3, 2026, Election Day
November 25-27, 2026, Thanksgiving
December 21-31, 2026, Christmas Break
January 1, 2027, New Year's Day
January 18, 2027, Martin Luther King, Jr. Day
February 15, 2027, President's Day
March 12, 2027, No School
April 5-9 2027, Spring Break
May 18, 2027, Election Day
CENTRAL OFFICE CLOSED
October 9, 2026, Fall Break
November 25, 2026, Close at noon
November 26-27, 2026, Thanksgiving
December 23, 2026, Close at noon
December 24-25, 2026, Christmas Break
December 31, 2026, Close at noon
January 1, 2027, New Year's Day
January 18, 2027, Martin Luther King, Jr. Day
April 9, 2027, Spring Break
May 31, 2027, Memorial Day
4.
COMMUNICATION
4.A.
Public Comment
Hopkins County Board of Education Policy 01.421 states:
Public comments will be allowed at regular meetings only if the topic is regarding an agenda item. Persons wishing to address the Board must first be recognized by the chairperson. Persons who wish to address an agenda item need to submit the Public Comments Form by noon on the day of the meeting to request to speak at the meeting that evening.
5.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
5.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of August 17, 2026, board meeting and the minutes of August 27, 2026, special called board meeting and the bills and salaries for the month of September 2026.
5.B.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #8334, Cook/Baker, WBES, Maternity Leave starting September 10, 2026, not to exceed thirty
(30) contract days.
2. Employee #4579, Building Coach, HCCHS, Return to Work on August 3, 2026, from Intermittent FMLA,
25-26 school year.
3. Employee #8410, Mental Health Counselor, HCCHS, Maternity Leave starting August 4, 2026, not to
exceed thirty (30) contract days.
5.C.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. GES, 2nd Grade, Evansville, IN, Tuesday, November 10, 2026, Thunderbolt Education Day. Travel by
school bus.
2. HCCHS, FFA, Hardinsburg, KY, Friday, September 11, 2026 -Saturday, September 12, 2026, Rising
Sun Conference. Travel by School vehicle.
3. HCCHS, Dance, Campbellsville, KY, Friday, November 6, 2026 - Saturday, November 7, 2026,
competition. Travel by school bus.
4. HCCHS, Cheer, Tampa, FL, Wednesday, January 27, 2027 - Monday, February 1, 2027, nationals. Travel
by school bus to airport and charter bus to event.
5. HCCHS, Dance, Tampa, FL, Wednesday, January 27, 2027 - Monday, February 1, 2027, nationals. Travel
by school bus to airport and charter bus to event.
6. HCCHS, Senior Class, Orlando, FL, Thursday, April 22, 2027 - Monday, April 26, 2027, senior trip.
Travel by charter bus.
7. HES, 3rd Grade, Evansville, IN, Tuesday, November 10, 2026, Thunderbolt Education Day. Travel by
school bus.
8. SHMS, Beta, Evansville, IN, Tuesday, November 10, 2026, Thunderbolt Education Day. Travel by school
bus.
5.D.
Approval of KETS Payment of Invoice(s)
It is recommended the Board pay the following invoices from Kentucky Technology Trust Fund (KETS).
1. PC Solutions & Integrations, Inc, $37,345.11, District and School Network Components.
5.E.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. Dubois County Block & Brick, $30,506.74, block for the Southside/South Middle Renovation Project, to be
paid from BG23-030.
2. Meuth Construction Supply, $18,606.80, concrete for the Southside/South Middle Renovation Project, to
be paid from BG23-030.
3. Danco Construction, $235,925.01, construction services for the Southside/South Middle Renovation
Project, to be paid from BG23-030.
4. Meuth Construction Supply, Inc. $9,873.00, concrete for the Hopkins County Turf and Field
Improvements Project, to be paid from BG26-232.
5. Challenger Turf, Inc, $300,766.95, synthetic turf material for the Hopkins County Turf and Field
Improvements Project, to be paid from BG26-232.
6. Garmong Construction, $10,059.13, construction services for the New Central Board Office Renovation,
to be paid from BG23-121.
5.F.
Approval to Apply for Grants
It is recommended the Board approve for schools to apply for grant(s).
1. District Wide, Cedar West KY Coal Grant, $2,700.00, to be used for classroom instruction/field trips
regarding the coal industry.
2. PES, Library, TC Energy Build Strong Community Investment Grant, $8,000.00, to be used
for purchasing tables and chairs for the library.
5.G.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. GES, Media Center, Fall Book Fair, proceeds will be used for the library.
2. GES, General, Fall/Spring School Photos, proceeds will be used for student and staff needs.
3. GES, PTA, Reading in Education,proceeds will be used for student and staff needs.
4. GES, PBIS, Halloween Dance, proceeds will be used for stuent rewards.
5. GES, PTA, School Store, proceeds will be used for student needs.
6. GES, PTA, Fall Festival, proceeds will be used for student needs.
7. GES, PTA, Boo Grams, proceeds will be used for student needs.
8. GES, PTA, Paint a Pumpkin, proceeds will be used for student needs.
9. GES, PTA, Candy Cane Grams, proceeds will be used for student needs.
10. GES, PTA, Elf Factory, proceeds will be used for student needs.
11. GES, PTA, Valentine Grams, proceeds will be used for student needs.
12. GES, PTA, After School Dance-Glow Party, proceeds will be used for student needs.
13. GES, PTA, Butter Braids, proceeds will be used for student needs.
14. GES, PTA, MVP Dance, proceeds will be used for student needs.
15. HES, PTA, School Store, proceeds will be used for student needs.
16. HES, Library, Scholastic Book Fair, proceeds will be used for library needs to support staff and students.
17. HES, PTA, Great Western Reserve, proceeds will be used for student needs.
18. HES, PTA, World's Finest Chocolates, proceeds will be used for students and staff.
19. HES, PTA, Candy Grams, proceeds will be used for student and staff needs.
20. HES, PTA, House Shirt Sales, proceeds will be used for house purposes to support students and staff.
21. HES, PTA, Hanson Apparel Sales, proceeds will be used for student needs.
22. HES, PTA, Zaxby's Fundraiser, proceeds will be used for playground shade equipment.
23. HES, PTA, Fall Festival, proceeds will be used for playground shade equipment.
24. HES, PTA, VIP Dance, proceeds will be used for student and staff needs.
25. HES, PTA, Glow Dance, proceeds will be used for playground shade equipment.
26. HES, PTA, Fall Festival, Royal Court, proceeds will be used for playground shade equipment.
27. HES, PTA, Thermometer Fundraiser, proceeds will be used for playground shade equipment.
28. JMMS, PTO, Winter Dance, proceeds will be used for student and staff needs.
29. JMMS, PTO, Halloween Dance, proceeds will be used for student and staff needs.
30. JMMS, PTO, T-Shirt Sales(Fall/Winter/Spring), proceeds will be used for student and staff needs.
31. JMMS, PTO, Calendar Fundraiser, proceeds will be used for student and staff needs.
32. JMMS, PTO, Restaurant Drive, proceeds will be used for student and staff needs.
33. WBES, PTO, School Spirit Sales, proceeds will be used for school needs.
34. WBES, PTO, Back to School Dance, proceeds will be used for school needs.
35. WBES, PTO, World's Finest Chocolates, proceeds will be used for school needs.
36. WBES, PTO, Fall Festival, proceeds will be used for school needs.
37. WBES, Library, Fall/Spring Scholastic Book Fair, proceeds will be used for library supplies.
38. WBES, PTO, Pick a Calendar, proceeds will be used for school improvements.
39. WHS, PTO, Spirit Wear, proceeds will be used for school needs and activities.
5.H.
Approval of Shortened School Day/Week for Students with Disabilities
It is recommended the Board approve Shortened School Day/Week for Students with Disabilities.
5.I.
Approval of AIA Owner Architect Agreement with Hafer Associates for Engineering Services for HVAC Improvements at James Madison Middle School, BG27-069.
It is recommended the Board approve AIA Owner Architect Agreement with Hafer Associates for Engineering Services for HVAC improvements at James Madison Middle School, BG27-069.
5.J.
Approval of Agreement with Webster County Board of Education for Hearing/Vision Impaired Services for the 2026-2027 School Year
It is recommended the Board approve the Agreement with Webster County Board of Education for Hearing/Vision Impaired Services for the 2026-2027 School Year.
5.K.
Approval to Request Proposals for Architect/Engineering Services for Development of the District Facilities Plan
It is recommended the Board approve to Request Proposals for Architect/Engineering Services for Development of the District Facilities Plan.
5.L.
Approval to Create Director of School Counseling and Mental Health Programs Position
It is recommended the Board approve to create Director of School Counseling and Mental Health Programs Position.
6.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A.
Finance
6.A.1.
Approval of the FY2026-27 Real Property Tax Rate; FY 2026-27 Personal Property Tax Rate; FY2026-27 Motor Vehicle Tax Rate; and Exempt Tax on Aircraft and Watercraft
It is recommended the Board Approve the FY2026-27 Real estate property tax rate of 68.0 cents per $100 of assessed valuation, including 5.6 cents per $100 committed to the Building Fund to participate in the Facilities Support Program of Kentucky (FSPK); Personal Property tax rate of 68.2 cents per $100 of assessed valuation; Motor Vehicle tax rate of 54.7 cents per $100 of assessed valuation. Exemption of aircraft and federally documented vessels from taxation as provided in KRS 132.200.
Motion to approve the FY2026-27
Real estate property tax rate of 68.0 cents per $100 of assessed valuation, including 5.6 cents per $100 committed to the Building Fund to participate in the Facilities Support Program of Kentucky (FSPK); Personal Property tax rate of 68.2 cents per $100 of assessed valuation; Motor Vehicle tax rate of 54.7 cents per $100 of assessed valuation. Exemption of aircraft and federally documented vessels from taxation as provided in KRS 132.200,
6.B.
Personnel
Review of personnel changes that have been made by the Superintendent since August 17, 2026.
6.B.1.
Review of Employment Verification Procedure Update, 03.11 AP.242
It is recommended the Board review the Employment Verification Procedure Update, 03.11 AP.242.
Reviewed the Employment Verification Procedure Update, CE 03.11 AP.242,
6.C.
Instruction
6.C.1.
Appointment of Certified Employee to the LEAP Committee
It is recommended the Board appoint one (1) district certified employee to the LEAP committee for a three (3) year period, Dr. Tim Roy.
Approval to appoint Dr. Tim Roy to the LEAP committee for a three (3) year period,
7.
CLOSED SESSION PER KRS 61-810
It was moved by ______, second by ______, that the Board move into CLOSED SESSION, according to KRS 61.810, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)c, discussion of proposed or pending litigation.
Approval to enter into CLOSED SESSION per KRS 61.810, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)c, discussion of proposed or pending litigation,
8.
OPEN SESSION
It was moved by ______, second by ______, that the Board return to Open Session.
Motion to return to OPEN SESSION,
9.
BOARD CALENDAR
Review Board Meeting Dates
Monday, September 21, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, October 19, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, November 2, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, November 16, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, December 14, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
10.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on September 21, 2026.
Motion to adjourn until the next scheduled meeting on September 21, 2026,
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