Hopkins County
November 17, 2025 5:30 PM
Hopkins County Regular Board Meeting
Return
1. CALL TO ORDER
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Kerri Scisney, Chairman, will call the meeting to order.


1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
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Board members will lead the pledge to the flag.

1.B. Adoption of Agenda
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It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
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Dr. Damon Fleming, Superintendent 

Great Futures Start Here Award
Sherry Towe, Teacher, West Hopkins School

Construction Update
Garmong Construction


3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
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NO SCHOOL
November 26-28, 2025, Thanksgiving
December 22-31, 2025, Christmas Break
January 1, 2026, New Year's Day 
January 2, 2026, No School
January 19, 2026, Martin Luther King, Jr. Day
February 16, 2026, President's Day
March 13, 2026, No School
April 3-10 2026, Spring Break
May 19, 2026, Election Day

CENTRAL OFFICE CLOSED
November 26, 2025, Close at noon
November 27-28, 2025, Thanksgiving
December 23, 2025, Close at noon
December 24-26, 2025, Christmas Break
December 31, 2025, Close at noon
January 1-2, 2026, New Year's Day
January 19, 2026, Martin Luther King, Jr. Day
April 10, 2026, Spring Break
May 25, 2026, Memorial Day

 
 
 
 
 

4. COMMUNICATION
4.A. Public Comment
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Hopkins County Board of Education Policy 01.421 states:
Public comments will be allowed at regular meetings only if the topic is regarding an agenda item. Persons wishing to address the Board must first be recognized by the chairperson. Persons who wish to address an agenda item need to submit the Public Comments Form by noon on the day of the meeting to request to speak at the meeting that evening.

5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
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It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
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It is recommended the Board approve the minutes of November 3, 2025, board meeting and the bills and salaries for the month of November 2025.

5.B. Approval of Treasurer's Report
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It is recommended the Board approve the Treasurer's report for the month of October 2025.

Attachments
5.C. Approval of Leaves of Absence
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It is recommended the Board approve the following leaves of absence.

1. Employee #6726, Custodian, SHMS, Begin FMLA on November 5, 2025, not to exceed 12(twelve) weeks.
2. Employee #8553, Custodian, PES, Return to work on November 17, 2025.
3. Employee #8379, School Psychologist, JMMS, Begin FMLA on September 28, 2025, not to exceed 
    12(twelve) weeks.

5.D. Approval of Out of District/Overnight Trips
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It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1.   HCCHS, Dance, Winchester, KY, Saturday, December 13-Sunday, December 14, 2025, state
      competition. Travel by school bus.
2.   HCCHS, Chorus, Nashville, TN, Thursday, April 23-Friday, April 24, 2026, performance at the Country
      Music Hall of Fame. Travel by school bus.
3.   HCCHS, FFA, El Reno, OK, Sunday, May 3- Friday, May 8, 2026, national competition. Travel by school
      vehicle.
4.   HCCHS, Cheer, Winchester, KY, Friday, December 12-Saturday, December 13, 2025, state competition.
      Travel by school bus.
5.   MNHHS, Cheer, Orlando, FL, Wednesday, January 28-Tuesday, February 3, 2026, national competition.
      Travel by school bus to airport and charter in Florida.
6.   MNHHS, Cheer, Winchester, KY, Thursday, December 11-Friday, December 12, 2025, state competition.
      Travel by school bus.
7.   MNHHS, Dance, Winchester, KY, Saturday, December 13-Sunday, December 14, 2025, state
      competition. Travel by school bus
8.   MNHHS, Beta, Friday, December 5, 2025, hockey game at Ford Center. Travel by school bus.
9.   SHMS, KYA, Louisville, KY, Wednesday, December 3-Friday, December 5, 2025, mock government
      competition. Travel by school bus.
10. SHMS, BETA, Nashville, TN, Monday, March 30, 2026, teambuilding trip. Travel by school bus.

5.E. Approval of Payment of Invoice(s)
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It is recommended the Board approve to pay the following invoice(s).

1.    LE Gregg Associates, $12,763.30, geotechnical services for the Southside/South Middle renovation
       project,to be paid from BG23-030.
2.    Performance Commissioning Agency, $3,500.00, testing for the new high school auxiliary gyms, to be
       paid from BG22-408.
3.    KERR Workplace Solutions, $44,519.33, storage/filing system for the new central board office
       renovation, to be paid from BG23-121.
4.    FORTE, $29,868.63, Samsung Electronics for the new central board office renovation, to be paid from
       BG23-121.
5.    Sherman Carter Barnhart Architects, PLLC, $5,402.25, professional services for the Southside/South
       Middle renovation project, to be paid from BG23-030.
6.    Sherman Carter Barnhart Architects, PLLC, $24,020.46, professional services for the new central
       board office renovation, to be paid from BG23-121.
7.    Carter Waters LLC, $54,667.93, supplies for the Southside/South Middle renovation project, to be paid
       from BG23-030.
8.    Winsupply, $6,170.45, plumbing fixtures for the Southside/South Middle renovation project, to be paid
       from BG23-030.
9.    Dubois County Block & Brick, Inc, $11,096.90, block for the Southside/South Middle renovation
       project, to be paid from BG23-030.
10.  Mills Supply Company, $120,760.09, rebar for the Southside/South Middle renovation project, to be
       paid from BG23-030.
11.  Meuth Construction Supply, $35,841.00, concrete for the Southside/South Middle renovation project,
       to be paid from BG23-030.
12.  Danco Construction, $177,321.18, construction services for the Southside/South Middle renovation
       project, to be paid from BG23-030.
13.  Meuth Construction, $1,985.00, concrete material for the new central board office renovation, to be
       paid from BG23-121.
14.  Ferguson Enterprises, LLC, $2,355.03, plumbing fixtures for the new central board office renovation,
       to be paid from BG23-121.
15.  Garmong Construction, $312,176.14, construction services for the new central board office
       renovation, to be paid from BG23-121.  

5.F. Approval to Apply for Grants
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It is recommended the Board approve for schools to apply for grant(s).

1. Districtwide, ALDI Community Gift Card Program, up to $1,000.00, proceeds will be used for after-school
    and out of school youth programs.

5.G. Approval of School Activity Fundraiser(s)
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It is recommended the Board approve the following activity fundraiser(s).

1. District Wide, BeYoutiful Leaders, Pawject Runway, proceeds will be used to support the Hopkins County
    Humane Society.
2. District Wide, BeYoutiful Leaders, Parent's Night Out, ticket sales, proceeds will be used to purchase
    craft materials to be used for children at upcoming events.
3. HCCTC, Student Government, Smash Burgers, proceeds will be used for students to attend competitions,
    field trips, and items needed to prepare fro upcoming competitions.
4. WBES, Academic Team, Pie a Teacher, proceeds will be used for end-of-year banquet for academic team.
5. WHS, PTO, Santa Shop, proceeds will be used to support school needs, programs and student rewards.
6. WHS, PTO, Winter Silent Auction, proceeds will be used to support school needs, programs, and student
    rewards.

5.H. Approval of PCS Vendor Proposal for Wired and Wireless Network Device Replacement under State Contract and E-Rate Category 2
Rationale

It is recommended the Board approve PCS Vendor Proposal for Wired and Wireless Network Device Replacement under State Contract and E-Rate Category 2.

Attachments
5.I. Approval of AIA Owner & Architect Agreement with Sherman Carter Barnhart Architects for the Hopkins County Field Turf & Track Improvements Project BG26-232
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It is recommended the Board approve AIA Owner & Architect Agreement with Sherman Carter Barnhart Architects for the Hopkins County Field Turf & Track Improvements Project, BG26-232.

Attachments
5.J. Approval to Purchase Four (4) School Buses Under Kentucky Department of Education State Contract
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It is recommended the Board approve to purchase four (4) school buses Under Kentucky Department of Education State Contract.

Two (2) 72 -passenger buses 
Two (2) lift buses 

Attachments
5.K. Approval of the MOU with Hopkins County Humane Society for Madisonville North Hopkins High School FFA Feline Education
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It is recommended the Board approve the MOU with Hopkins County Humane Society for Madisonville North Hopkins High School FFA Feline Education.

Attachments
5.L. Approval to Accept Bid for one (1) 2026 Chevrolet Silverado 1500, 4WD Custom Crew Cab Pickup Truck for the District Transportation Department
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It is recommended the Board approve bid for one (1) 2026 Chevrolet Silverado 1500, 4WD Custom Crew Cab Pickup Truck for the District Transportation Department.

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Personnel
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Review of personnel changes that have been made by the Superintendent since November 3, 2025.

Attachments
7. BOARD CALENDAR
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Review Board Meeting Dates

Monday, December 15, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.

8. ADJOURNMENT
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It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on December 15, 2025.

Recommended Motion

Motion to adjourn until the next scheduled meeting on December 15, 2025,