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1.
CALL TO ORDER
Kerri Scisney, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Amy Smith, Superintendent
Present the "Remember Your Why" Award to Pam Todd, Principal at HCCTC
Matt Bell, Director of Athletics and Special Programs
Recognize HCCHS High Voltage Dance Team-UDA National Pom Champions
Recognize MNHHS Regional Swim Relay Champions, Emma Tagg, Addison Howard, Adison Melton, and Audrey Tate
Recognize MNHHS Regional Champion in 50 yard freestyle, Emma Tagg
Employee of the Year Nominations for 2024-2025
* Teacher of the Year
* Administrator of the Year
* Classified Support Services
* Facilities Management
* Food Service
* Transportation
* Secretary of the Year
* Central Office Employee of the Year
SBDM Reports
High Schools
Mike Zimmer- HCCHS
Pam Todd - HCCTC
Nathan Howton - HCDT/HCA
Adam Harris - MNHHS
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
NO SCHOOL
March 14, 2025, No School day
March 31- April 1-4, 2025, Spring Break
CENTRAL OFFICE CLOSED
April 4, 2025, Spring Break
May 26, 2025, Memorial Day
4.
COMMUNICATION
4.A.
Public Comment
5.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
5.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of January 27, 2025, board meeting, the minutes of the special called board meeting of February 6, 2025, the minutes of the special called work session of February 10, 2025, and the bills and salaries for the month of February 2025.
5.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of January 2025.
5.C.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #5643, Teacher, BSMS, FMLA effective April 7, 2025, not to exceed up to 12 weeks.
2. Employee #8018, Bus Driver, Transportation, Extended Disability effective December 13, 2024, not to
exceed the 2024-2025 school year.
3. Employee #7018, Teacher, JSES, Return to work January 21, 2025, from FMLA.
4. Employee #7900, Itinerant Occupational Therapist, Central Office, amended FMLA effective January
13, 2025, not to exceed the 2024-2025 school year.
5. Employee #6987, Physical Therapist, Central Office, Return to work February 3, 2025, from Extended
Disability.
6. Employee #580, Bus Driver, Transportation, Extended Disability effective January 27, 2025, not to
exceed the 2024-2025 school year.
7. Employee #7902, Teacher, JMMS, FMLA effective March 18, 2025, not to exceed up to twelve(12)
weeks.
8. Employee #8018, Bus Driver, Transportation, Return to work February 17, 2025, from Extended
Disability.
9. Employee #8623, Teacher, MNHHS, Military Leave February 7, 2025, only.
10. Employee #5033, Asst. Principal, SSE, Maternity Leave February 24, 2025, not to exceed up to 6
(six) weeks.
11. Employee #5033, Asst. Principal, SSE. Return to work March 5, 2025, from Maternity Leave.
5.D.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. BSMS, Dance, Frankfort, KY, competition, February 21-22, 2025. Travel by school bus.
2. BSMS, Football, Leitchfield, KY, camp, August 2-3, 2025. Travel by school bus.
3. HCCHS/SHMS, Dance, Frankfort, KY, competition, February 21-22, 2025. Travel by school bus.
4. HCCHS, Chorus, Nashville, TN, attend a Broadway play, March 7-8, 2025. Travel by school vehicles.
5. HCCHS, JROTC, Huntsville, AL, tour of U.S. Space/Rocket Center, March 27, 2025. Travel by school bus.
6. MNHHS, Winter Guard, Mt. Juliet, TN, competition, February 1, 2025. Travel by school bus.
7. MNHHS, Dance, Frankfort, KY, competition, February 21-22, 2025. Travel by school bus.
8. MNHHS, Seniors, Evansville, IN, Urban Air, February 28, 2025. Travel by school bus.
9. MNHHS, Winter Guard, Murfreesboro, TN, competition, March 1, 2025. Travel by school bus.
10. MNHHS, Baseball, Millington, TN, games, March 31- April 2, 2025. Travel by school bus.
11. MNHHS, Powerlifting, Rockport, IN, competition, April 12, 2025. Travel by school bus.
12. MNHHS, Swim, Lexington, KY, state competition, February 20-22, 2025. Travel by school vehicle.
5.E.
Approval of KETS Payment of Invoice(s)
It is recommended the Board pay the following invoices from Kentucky Technology Trust Fund (KETS).
1. Scenario Learning, LLC, $11,606.00, Vector Training, Employee Safety/Compliance Library, Child Safety
Abuse Prevention Library and Child Sexual Abuse Prevention Library.
5.F.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. Performance Commissioning Agency, $1,500.00, testing for New High School Auxiliary Gyms, to be
paid from BG22-408.
2. The Messenger, $607.76, advertising for bids for New Central Office Renovation, to be paid from BG23
121.
3. Sherman Carter Barnhart Architects, PLLC, $4,829.20, professional services for the New High School
Auxiliary Gyms, to be paid from BG22-408.
4. Sherman Carter Barnhart Architects, PLLC, $8,103.38, professional services for the Southside/South
Middle Renovation, to be paid from BG23-030.
5. Varsity Scoreboards, $15,426.00, basketball scoreboard for New High School Auxiliary Gyms, to be
paid from BG22-408.
6. Bacon Farmer Workman Engineering & Testing, Inc., $8,900.00, engineering for geotechnical testing
for New Central Board Office Renovation, to be paid from BG23-121.
7. Danco Construction, $415,708.37, construction for the New High School Auxiliary Gyms, to be paid
from BG22-408.
8. Great Lakes West LLC, $43,610.00, food service equipment for the Southside/South Middle
Renovation to be paid from BG23-030.
9. Danco Construction, $75,470.06, construction for the New Southside/South Middle Renovation, to be
paid from BG23-030.
10. Sherman Carter Barnhart Architects, PLLC, $30,959.78 professional services for the New Central Office
Renovation, to be paid from BG23-121.
11. Danco Construction, $20,659.92 construction for New Southside/South Middle Renovation, to be paid
from BG23-030.
5.G.
Approval to Apply for Grants
It is recommended the Board approve for schools to apply for grant(s).
1. GES, 3rd Grade, Hopkins County Sportsmen and Sportswomen Club, $200.00, used for transportation
to the Glema Center for the Arts and Earth Day Project.
2. HCCHS, FFA, Kentucky Farm to School Garden Mini Grant, up to $7,500.00, used for garden materials,
supplies, and nutrition education.
3. MNHHS, FFA, Kentucky Farm to School Garden Mini Grant, up to $7,500.00, used for garden materials,
supplies, and nutrition education.
4. SHMS, Kentucky Farm to School Garden Mini Grant, up to $7,500.00, used for garden materials, supplies,
and nutrition education.
5. SSE, Kentucky Farm to School Garden Mini Grant, up to $7,500.00, used for garden materials, supplies,
and nutrition education.
6. WBES, Kentucky Farm to School Garden Mini Grant, up to $7,500.00, used for garden materials, supplies,
and nutrition education.
5.H.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. GES, Archery, House apparel, proceeds will be used for the archery program.
2. GES, PTA, Glow Dance Party, proceeds will be used for the school playground.
3. GES, Admin., World's Finest Chocolate, proceeds will be used for school playground and student needs.
4. GES, PBIS, After School Dance, proceeds will be used for PBIS and student needs.
5. PES, PTA, Coffee Lover Gift Basket Raffle, proceeds will be used for school enhancements.
6. SSE, PTA, Valentine's Day Fundraiser, proceeds will be used for field day and end of year activities for
students.
7. WBES, Admin. Scoot for Loot, proceeds will be used to purchase playground swings.
8. WBES, PTO, Swing into Action Heart, proceeds will be used to purchase new swing for playground.
9. WHS, 8th Grade, Little Caesars Fundraiser, proceeds will be used for end of year reward trip.
5.I.
Approval of Memorandum of Understanding between Madisonville Community College and the Hopkins County Board of Education
It is recommended the Board approve the Memorandum of Understanding between the Madisonville Community College and the Hopkins County Board of Education for tennis court usage.
5.J.
Approval of Contract with Southern Kentucky Speech Therapy, LLC, for Speech Services for the 2024-2025 School Year
It is recommended the Board approve the Contract with Southern Kentucky Speech Therapy, LLC, for Speech Services for the 2024-2025 School Year.
5.K.
Approval of Student Accident Insurance Renewal with Roberts Insurance and Investments for the 2025-2026 School Year
It is recommended the Board approve the Student Accident Insurance Renewal with Roberts Insurance and Investments for the 2025-2026 School Year.
5.L.
Approval to Award the Base Bid Including Alternates 3, 4, 5, and 6 to Garmong Construction for General Contracting Services for the New Central Office Renovation Project BG23-121 and Authorize Sherman Carter Barnhart to Issue a Notice to Proceed Pending Contract Approval
It is recommended the Board approve to award the base bid including alternates 3, 4, 5, and 6 to Garmong Construction for general contracting services for the New Central Office Renovation project BG23-121 and authorize Sherman Carter Barnhart to issue a notice to proceed pending contract approval.
5.M.
Approval of the Testing, Adjusting, and Balancing Proposal from Thermal Balance, Inc. for Testing, Adjusting, and Balancing Services for the New Central Office Renovation Project BG23-121
It is recommended the Board approve the testing, adjusting, and balancing proposal from Thermal Balance, Inc. for testing, adjusting, and balancing services for the New Central Office Renovation project BG23-121.
5.N.
Approval of the Commissioning Proposal from Performance Commissioning Agency for Commissioning Services for the New Central Office Renovation Project BG23-121
It is recommended the Board approve the commissioning proposal from Performance Commissioning Agency for commissioning services for the New Central Office Renovation project BG23-121.
5.O.
Approval of Change Order #11 for the Auxiliary Gyms/Storm Shelters Project BG22-408
It is recommended the Board approve change order #11 for the auxiliary gyms/storm shelters project BG22-408.
5.P.
Approval of Tentative 2025-2026 SBDM Allotment per School
It is recommended the Board approve the Tentative 2025-2026 SBDM Allotment per School.
5.Q.
Approval to Award Bid to Pogue Chevrolet to Purchase Chevrolet Silverado 1500 LT/RST crew cab 4WD Pick Up Truck for the District Technology Department
It is recommended the Board approve to award bid to Pogue Chevrolet to Purchase Chevrolet Silverado 1500 LT/RST crew cab 4WD Pick Up Truck for the District Technology Department.
6.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A.
Personnel
Review of personnel changes that have been made by the Superintendent since January 27, 2025.
6.B.
Any Other Old/or New Business
6.B.1.
First Reading of Boundary Adjustment Proposal
First reading of the proposed boundary adjustment impacting West Broadway, Pride, and Grapevine attendance areas beginning in SY 2025-2026.
7.
BOARD CALENDAR
Review Board Meeting Dates
Monday, March 3, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, March 17, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, April 14, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, May 5, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, May 19, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, June 2, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, June 16, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
8.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on March 3, 2025.
Motion to adjourn until the next scheduled meeting on March 3, 2025,
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