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1.
CALL TO ORDER
John Osborne, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Amy Smith, Superintendent
Present the "Remember Your Why" Award to Ashley Gaines, District Social Worker
Recognize HCCHS FFA State Wildlife, Land Judging and Homesite Teams
Matt Bell, Director of Athletics and Special Programs
SHMS Fall Sports Athletes of the Year
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
NO SCHOOL
December 19-31, 2024, Christmas Break
January 1, 2025, New Year's Day
January 20, 2025, Martin Luther King, Jr. Day
February 17, 2025, President's Day
March 31- April 1-4, 2025, Spring Break
CENTRAL OFFICE CLOSED
December 23-25, 2024, Christmas Break
January 1, 2025, New Year's Day
January 20, 2025, Martin Luther King, Jr. Day
April 4, 2025, Spring Break
May 26, 2025, Memorial Day
4.
COMMUNICATION
4.A.
Public Comment
5.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
5.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of November 18, 2024, board meeting and the bills and salaries for the month of December 2024.
5.B.
Approval of Treasurer's Report
It is recommended the Board approve the Treasurer's report for the month of November 2024.
5.C.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #8220, Teacher, SSE, return to work on November 13, 2024, from maternity leave.
2. Employee #274, Teacher, WBES, return to work on November 13, 2024, from FMLA.
3. Employee #7018, Teacher, JSES, amended leave FMLA, effective November 11, 2024, not to exceed up
to twelve(12) weeks.
4. Employee #8029, Teacher, WBES, maternity leave effective April 28, 2025, not to exceed up to six(6)
weeks.
5.D.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. HCCHS, Cheer, Lexington, KY, State competition, December 13-14, 2024. Travel by school bus.
2. HCCHS, FFA, Somerset, KY, Agriculture Tour, January 10-11, 2025. Travel by school bus.
3. MNHHS, KYA, Louisville, KY, Mock Government, December 4-6, 2024. Travel by school vehicle.
4. MNHHS, Boys Basketball, Evansville, IN, Basketball game, December 20, 2024. Travel by school bus.
5. MNHHS, Boys Basketball, Evansville, IN, Basketball game, December 21, 2024. Travel by school bus.
6. MNHHS, Cheer, Richmond, KY, Competition, January 11-12, 2025. Travel by school bus.
7. MNHHS, BETA, Lexington, KY, National Convention, January 12-14, 2025. Travel by school bus.
8. MNHHS, Band, Bowling Green, KY, WKU Honor Band, January 23-25, 2025. Travel by school bus.
9. SHMS, BETA, Nashville, TN, Top Golf, March 21, 2025. Travel by school bus.
5.E.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. Synergy Test and Balance, Inc., $540.00, testing for new high school auxiliary gyms, to be paid from
BG22-408.
2. Amazon, $799.80, items for new high school auxiliary gyms, to be paid from BG22-408.
3. A & B Sign Company, Inc., $7,573.26, signage at new high school auxiliary gyms, to be paid from
BG22-408.
4. Architectural Sales, $2,398.66, items for the new high school auxiliary gyms, to be paid from BG22-
408.
5. L & W Supply Corporation, $13,005.35, acoustical supplies for the new high school auxiliary gyms,
to be paid from BG22-408.
6. Fortline Inc, $7,003.08, items for the new high school auxiliary gyms, to be paid from BG22-408.
7. Sherman Carter Barnhart Architects, PLLC, $6,438.93, professional services for the new high school
auxiliary gyms, to be paid from BG22-408.
8. Sherman Carter Barnhart Architects, PLLC, $49,814.10, professional services for the new central office
renovation, to be paid from BG23-121.
9. Danco, $12,637.95, construction on new Southside/South Hopkins Middle Renovation, to be paid from
BG23-030.
10. Meuth Construction, $1,236.00, supplies for the Southside/South Hopkins Middle Renovation, to be
paid from BG23-030.
11. Winsupply, $3,697.92, fixtures for the Southside/South Hopkins Middle Renovation, to be paid from
BG23-030.
12. Fortiline Inc., $21,798.59, water/sewer supplies for the Southside/South Hopkins Middle Renovation, to
be paid from BG23-030.
13. Trulite Glass & Aluminum, $1,427.77, supplies for the Southside/South Hopkins Middle Renovation, to
be paid from BG23-030.
14. Danco, $1,163,974.12, construction on the new high school auxiliary gyms, to be paid from BG22-408.
15. Sherman Carter Barnhart Architects, PLLS, $7,103.42, professional services for the new Hanson
Elementary School, to be paid from BG20-129.
5.F.
Approval to Apply for Grants
It is recommended the Board approve for schools to apply for grant(s).
1. HCCHS, FFA, Ag Innovation Grant, $10,000.00, proceeds to be used for enhancement opportunities in
the agriculture department.
5.G.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. GES, Archery, House Apparel, proceeds will be used for archery team needs.
2. JMMS, FRYSC, Dollars for Families, proceeds will be used for student needs.
3. JMMS, House System, concessions, proceeds will be used for student needs and house activities.
4. JMMS, House System, volleyball concessions, proceeds will be used for student needs.
5. WBES, Academic Team, Pie A Teacher, proceeds will be used for the academic team.
6. WHS, PTO, Santa Shop, proceeds will be used for student supplies, rewards, programs and school events.
7. WHS, PTO, Silent Auction, proceeds will be used for student supplies, rewards, programs and school
events.
8. WHS, PTO, Valentine Shop, proceeds will be used for student supplies, rewards, programs and school
events.
5.H.
Approval of Spirit Card Licensing Agreement with First United Bank
It is recommended the Board approve of Spirit Card Licensing Agreement with First United Bank.
5.I.
Approval of the Memorandum of Understanding between Hopkins County Central High School Agriculture Department and the Hopkins County Schools Food Service Department for the 2025-2026 School Year
It is recommended the Board approve the Memorandum of Understanding between Hopkins County Central High School Agriculture Department and the Hopkins County Schools Food Service Department for the 2025-2026 School Year.
5.J.
Approval of Agreement with Rocket Alumni Solutions, Inc. for Hall of Fame Wall at Hopkins County Central High School and Madisonville North Hopkins High School
It is recommended the Board approve the agreement with Rocket Alumni Solutions, Inc. for Hall of Fame Wall at Hopkins County Central High School and Madisonville North Hopkins High School.
5.K.
Approval to Advertise for Bids for HCCHS Band Semi-Truck
It is recommended the Board approve to Advertise for Bids for HCCHS Band Semi-Truck.
5.L.
Approval of Change Order No. 2 for the South Hopkins School Project BG23-030
It is recommended the Board approve change order No. 2 for the South Hopkins School project BG23-030.
5.M.
Approval of Change Order No. 9 for the Auxiliary Gyms/Storm Shelters Project BG22-408
It is recommended the Board approve change order No. 9 for the auxiliary gyms/storm shelters project BG22-408.
5.N.
Approval of Change Order No. 10 for the Auxiliary Gyms/Storm Shelters Project BG22-408
It is recommended the Board approve change order No. 10 for the auxiliary gyms/storm shelters project BG22-408.
6.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A.
Personnel
Review of personnel changes that have been made by the Superintendent since November 18, 2024.
6.B.
Any Other Old/or New Business
6.B.1.
Review of Procedure 03CP.11 - Personnel
It is recommended the Board review Procedure 03CP.11- Personnel, no changes are recommended.
It is recommended the Board review Procedure 03CP.11-Personnel no changes are recommended,
6.B.2.
Review of School Staffing Procedures 02.4331 AP.1
It is recommended the Board review School Staffing Procedures 02.4331 AP.1.
It is recommended the Board review School Staffing Procedures 02.4331 AP.1,
7.
BOARD CALENDAR
Review Board Meeting Dates
Monday, January 13, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, January 27, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Tuesday, February 18, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, March 3, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, March 17, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, April 14, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, May 5, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, May 19, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, June 2, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, June 16, 2025, HCBOE Board Meeting, Central Administration Office, 5:30pm.
8.
CLOSED SESSION PER KRS 61-810
It was moved by ______, second by ______, that the Board move into CLOSED SESSION, according to KRS 61.815, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)c, discussion of proposed or pending litigation.
Approval to enter into CLOSED SESSION per KRS 61.810, subsection (1)c, discussion of proposed or pending litigation,
9.
OPEN SESSION
It was moved by ______, second by ______, that the Board return to Open Session.
Motion to return to OPEN SESSION,
10.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on January 13, 2025.
Motion to adjourn until the next scheduled meeting on January 13, 2025,
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