Hopkins County
November 18, 2024 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
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John Osborne, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
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Board members will lead the pledge to the flag.

1.B. Adoption of Agenda
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It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
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Amy Smith, Superintendent 

Matt Bell, Director of Athletics and Special Programs

Fall Sports Athletes of the Year

Theresa Jones of Alford, Nance & Jones, LLP 

2023-2024 Financial Statement Audit

Danco Construction
Construction Project Updates

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
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NO SCHOOL
November 27-29, 2024, Thanksgiving
December 19-31, 2024, Christmas Break
January 1, 2025, New Year's Day 
January 20, 2025, Martin Luther King, Jr. Day
February 17, 2025, President's Day
March 31- April 1-4, 2025, Spring Break

CENTRAL OFFICE CLOSED
November 28-29, 2024, Thanksgiving
December 23-25, 2024, Christmas Break
January 1, 2025, New Year's Day
January 20, 2025, Martin Luther King, Jr. Day
April 4, 2025, Spring Break
May 26, 2025, Memorial Day

 
 

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
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It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
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It is recommended the Board approve the minutes of November 4, 2024, board meeting and the bills and salaries for the month of November 2024.

Attachments
5.B. Approval of Treasurer's Report
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It is recommended the Board approve the Treasurer's report for the month of October 2024.

Attachments
5.C. Approval of Leaves of Absence
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It is recommended the Board approve the following leaves of absence.

1. Employee #5565, Custodian, WBES, FMLA effective January 13, 2025, not to exceed up to twelve (12)
    weeks.

5.D. Approval of Out of District/Overnight Trips
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It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1. HCCHS, Band, Bowling Green, KY, Honors Band Clinic, January 23-25, 2025. Travel by school vehicle.
2. HCCHS, Band, Murray, KY, Quad State Band performance, February 20-22, 2025. Travel by school vehicle.
3. MNHHS, Boys Basketball, Bardstown, KY, games, December 27-29, 2024. Travel by school vehicle.
4. SHMS, Football, Evansville, IN, Hockey game, December 14, 2024. Travel by school bus,
5. SHMS, Beta, Nashville, TN, Gaylord Opryland, December 17, 2024. Travel by school bus.

5.E. Approval of KETS Payment of Invoice(s)
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It is recommended the Board pay the following invoices from Kentucky Technology Trust Fund (KETS).

1. Encore, $76,090.30, advanced end-user workstations for MNHHS and JMMS.

5.F. Approval of Payment of Invoice(s)
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It is recommended the Board approve to pay the following invoice(s).

1.   Sherman Carter Barnhart Architects, PLLC, $27,495.00, professional services for new central board
      office renovation, to be paid from BG23-121.
2.   Sherman Carter Barnhart Architects, PLLC, $3,219.47, professional services for new high school
      auxiliary gymnasiums, to be paid from BG22-408.
3.   Charter Communications, $17,744.30, relocation of fiber for Southside/South Middle renovation, to be
      paid from BG23-030.
4.   Danco Construction, $157,525.33, construction services for new high school auxiliary gyms, to be paid
      from BG22-408.   
5.   Meuth Construction Supply, Inc. $750.00, supplies for the Southside/South Middle renovation, to be
      paid from BG23-030.
6.   MAK Steel Services, LLC., $69,500.00, supplies for the Southside/South Middle renovation, to be
      paid from BG23-030.
7.   Great Lakes West, LLC., $13,820.00, supplies for the Southside/South Middle renovation, to be
      paid from BG23-030.
8.   IMI, $3,369.00, supplies for the new high school auxiliary gyms, to be paid from BG22-408.
9.   Scotty's Contracting & Stone LLC., $594.79, supplies for the new high school auxiliary gyms, to be
      paid from BG22-408.
10. Lee Masonry Products, Inc., $308.00, supplies for the new high school auxiliary gyms, to be paid
      from BG22-408.
11. Beacon Sales, $40,704.74, supplies for the new high school auxiliary gyms, to be paid from BG22-408.
12. L & W Supply Corporation, $373.95, supplies for the new high school auxiliary gyms, to be paid from
      BG22-408.
13. Winsupply, $6,630.69, supplies for the new high school auxiliary gyms, to be paid from BG22-408.
14. Trane, $11,970.00, supplies for the new high school auxiliary gyms, to be paid from BG22-408.

5.G. Approval to Apply for Grants
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It is recommended the Board approve for schools to apply for grant(s).

1. MNHHS, FFA, KY Beef Council Grant, $100.00,(non-matching), used in classroom to purchase beef
    products for labs in animal science course.
2. HCCTC, CTE Showcase Mini-Grant, $5,000.00, used for display and travel expenses for students in the
    CTE programs.
3. All Schools, Cedar West, Inc. Coal Education Grant. 

5.H. Approval of School Activity Fundraiser(s)
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It is recommended the Board approve the following activity fundraiser(s).

1. GES, Archery, 10 for 10, proceeds will be used for the archery program.
2. HES, PTA, T-shirt sales, hat sales, and photos, proceeds will be used for house projects.
3. JSES, PE, Skate time program, proceeds to cover the cost of the program.
3. SHMS, PBIS, Penny Wars, proceeds will be used for students' needs for Thanksgiving.
4. WBES, Archery, 10 for 10, proceeds will be used for archery supplies and fees.

5.I. Approval of the 2023-2024 Financial Statement Audit
Rationale

It is recommended the Board approve the 2023-2024 Financial Statement Audit.

Attachments
5.J. Approval of Charter Bus Company for School Trips for the 2024-2025 School Year
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It is recommended the Board approve the Charter Bus Company for school trips for the 2024-2025 school year.

West Tennessee Motor Coach, LLC
901-C Industrial Road
Paris, TN 38242

5.K. Reapproval of Kentucky Educational Technology Funding Program (KETS) Offer of Assistance
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It is recommended the Board reapprove the FY-2025 KETS offer of assistance in the amount of $65,420.00 to be equally matched by the Board.

 

Attachments
5.L. Approval of the BG2 for the New Central Office Renovation Project BG23-121
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It is recommended the Board approve the BG2 for the new central office renovation project BG23-121.

 

Attachments
5.M. Approval of the BG3 for the New Central Office Renovation Project BG23-121
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It is recommended the Board approve the BG3 for the new central office renovation project BG23-121.

Attachments
5.N. Approval of the Proposal from BFW Engineering for Geotechnical Testing for the New Central Office Renovation Project BG23-121.
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It is recommended the Board approve the proposal from BFW Engineering for geotechnical testing for the new central office renovation project BG23-121.

Attachments
5.O. Approval of the Proposal from BFW Engineering for Special Inspections for the New Central Office Renovation Project BG23-121
Rationale

It is recommended the Board approve the proposal from BFW Engineering for Special Inspections for the new central office renovation project BG23-121.

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Personnel
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Review of personnel changes that have been made by the Superintendent since November 4, 2024.

Attachments
6.B. Any Other Old/or New Business
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6.B.1. Second Reading of School Calendar Option for the 2025-2026 School Year
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It is recommended the Board conduct the second reading of the 2025-2026 school year Traditional School Calendar option as presented.

Attachments
Recommended Motion

It is recommended the Board conduct the second reading of the 2025-2026 school year Traditional School Calendar option as presented,

7. BOARD CALENDAR
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Review Board Meeting Dates
Monday, December 16, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.

8. ADJOURNMENT
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It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on December 16, 2024.

Recommended Motion

Motion to adjourn until the next scheduled meeting on December 16, 2024,