Hopkins County
November 04, 2024 5:30 PM
Hopkins County Regular Board Meeting
1. CALL TO ORDER
Rationale

John Osborne, Chairman, will call the meeting to order.

1.A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Rationale

Board members will lead the pledge to the flag.

1.B. Adoption of Agenda
Rationale

It was moved by ______, second by ______, that the Board approve the agenda as outlined.

Recommended Motion

Approval of the agenda as outlined

2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A. Superintendent and Staff
Rationale

Amy Smith, Superintendent 

Present the "Remember Your Why" Award to Frank Cates, SRO, WHS

Recognize Rising Leaders Academy

3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A. School Calendar
Rationale

NO SCHOOL
November 5, 2024, Election Day
November 27-29, 2024, Thanksgiving
December 19-31, 2024, Christmas Break
January 1, 2025, New Year's Day 
January 20, 2025, Martin Luther King, Jr. Day
February 17, 2025, President's Day
March 31- April 1-4, 2025, Spring Break

CENTRAL OFFICE CLOSED
November 28-29, 2024, Thanksgiving
December 23-25, 2024, Christmas Break
January 1, 2025, New Year's Day
January 20, 2025, Martin Luther King, Jr. Day
April 4, 2025, Spring Break
May 26, 2025, Memorial Day

 
 

4. COMMUNICATION
4.A. Public Comment
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
Rationale

It was moved by ______, second by ______, that the Board approve the consent items as listed.

Recommended Motion

Approval of the listed consent items

5.A. Approval of Minutes, Bills, and Salaries
Rationale

It is recommended the Board approve the minutes of October 21, 2024, board meeting and the bills and salaries for the month of November.

Attachments
5.B. Approval of Leaves of Absence
Rationale

It is recommended the Board approve the following leaves of absence.

1.   Employee #7675, Bus Driver, Transportation, FMLA ended 10/21/2024.
2.   Employee #8176, Teacher, MNHHS, Return to work 10/14/2024 from FMLA.
3.   Employee #3974, Secretary, WBES, Return to work 10/21/2024 from FMLA.
4.   Employee #4411, Custodian, HCCHS, Return to work 10/21/2024 from FMLA.
5.   Employee #8608, Cook/Baker, MNHHS, Amended Extended Disability, effective 11/01/2024 not to
      exceed the 2024-2025 school year.
6.   Employee #8623, Teacher, MNHHS, Military Leave 10/25/2024 only.
7.   Employee #6807,  Teacher, GES, Return to work 10/28/2024 from Maternity leave.
8.   Employee #8235, Cook/Baker, HCCHS, Extended Disability leave, effective 10/03/2024 not to exceed
      the 2024-2025 school year.
9.   Employee #7726, Teacher, JMMS, FMLA effective 2/14/2025 not to exceed up to 12 weeks.
10. Employee #8469, Personnel Specialist, CO, FMLA effective 2/18/2025 not to exceed up to 12 weeks.
11. Employee #8035, Teacher, WBES, FMLA effective 3/11/2025 not to exceed up to 12 weeks.
12. Employee #7758, Teacher, SHMS, FMLA effective 4/3/2025 not to exceed up to 12 weeks.

5.C. Approval of Out of District/Overnight Trips
Rationale

It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.

1. HCCHS, Dance, Sevierville, TN, Competition, December 6-7, 2024. Travel by school bus.
2. HCCHS, Cross Country, Lexington, KY, State Competition, November 1-2, 2024. Travel by school vehicle.
3. HCCHS, Chorus, Murray, KY, Performance, November 3, 2024. Travel by school vehicle.
4. MNHHS, FBLA, Nashville, TN, Titans Business Executives, November 12, 2024. Travel by school bus.
5. MNHHS, Cheer, Winchester, KY, State Competition, December 13-14, 2024. Travel by school bus.
6. MNHHS, Cheer, Orlando, FL, National Competition, February 6-12, 2025. Travel by school bus to airport.
7. MNHHS, Cross Country, Lexington, KY, State Competition, November 1-2, 2024. Travel by school vehicle.

5.D. Approval of KETS Payment of Invoice(s)
Rationale

It is recommended the Board pay the following invoices from Kentucky Technology Trust Fund (KETS).

1. VOLTA, Inc., $134,773.00, UPS battery backup for district wide network equipment.

5.E. Approval of Payment of Invoice(s)
Rationale

It is recommended the Board approve to pay the following invoice(s).

1.   Toadvine Enterprises, $110,997.73, removal and installation of bleachers at Madisonville North
      Hopkins High School.
2.   Toadvine Enterprises, $98,871.10, removal and installation of bleachers at Hopkins County Central
      High School.
3.   Kentucky Utilities Co., $38,177.16, relocation of power poles at Southside/South Hopkins Middle
      School renovation, to be paid from BG23-030.
4.   Synergy Test and Balance, Inc., $720.00, testing at new high school auxiliary gyms, to be paid from
      BG22-408.
5.   IMI, Inc, $91,763.25, supplies for new high school auxiliary gyms, to be paid from BG22-408.
6.   Scotty's Contracting & Stone, $5,345.27, supplies for new high school auxiliary gyms, to be paid from
      BG22-408.
7.   Beacon Sales Acquisition, Inc., $38,736.16, roofing supplies for new high school auxiliary gyms, to be
      paid from BG22-408.
8.   Architectural Sales, $103,166.30, supplies for new high school auxiliary gyms, to be paid from
      BG22-408.
9.   L&W Supply Corporation, $21,297.29, supplies for new high school auxiliary gyms, to be paid from
      BG22-408.
10. Winsupply, $341.92, supplies for new high school auxiliary gyms, to be paid from BG22-408.
11. Trane, $77,330.08, HVAC for new high school auxiliary gyms, to be paid from BG22-408.
12. Interkal, LLC, $166,385.00, material for HCCHS bleachers.
13. Interkal, LLC, $154,475.00, material for MNHHS bleachers.

5.F. Approval to Apply for Grants
Rationale

It is recommended the Board approve for schools to apply for grant(s).

1. MNHHS, FFA, National FFA Living to Serve Grant, $1,200.00. GIC class will build dog houses for the
    Humane Society.
2. MNHHS, FFA, Harbor Freight Pilot Grant, $10,000.00, non-matching, non-competitive, will build a second
    medical shipping container clinic.

5.G. Approval of School Activity Fundraiser(s)
Rationale

It is recommended the Board approve the following activity fundraiser(s).

1. GES, PTA, House Flags, proceeds will be used for PTA and school playground.
2. SHMS, PTA, Kiss the Pig Change Wars, proceeds will be used for student activities and rewards.
3. WBES, FRC, Halloween Dance, proceeds will be used to support families at WBES.
4. District-Wide, MS/HS FRYSC, Operation Christmas, proceeds will be used for middle/high school students.

5.H. Approval to Request School Emergency Day Waiver for West Hopkins School on Friday, September 27, 2024, Due to Power Outage
Rationale

It is recommended the Board approve to Request School Emergency Day Waiver for West Hopkins School on Friday, September 27, 2024, Due to Power Outage.

Attachments
5.I. Approval of Amended Memorandum of Agreement with Christ the King for Tutoring Services through Title I for the 2024-2025 School Year
Rationale

It is recommended the Board approve the Amended Memorandum of Agreement with Christ the King for Tutoring Services through Title I for the 2024-2025 School Year.

Attachments
5.J. Approval to Purchase Four (4) New School Buses
Rationale

It is recommended the Board approve to purchase four (4) new school buses.

Attachments
5.K. Approval of Memorandum of Understanding (MOU) with PARAS, Inc. for the 2024-2025 School Year.
Rationale

It is recommended the Board approve Memorandum of Understanding (MOU) with PARAS, Inc. for the 2024-2025 school year.

Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A. Personnel
Rationale

Review of personnel changes that have been made by the Superintendent since October 21, 2024.

Attachments
7. Any Other Old/or New Business
Rationale



7.A. First Reading of School Calendar Option for the 2025-2026 School Year
Rationale

It is recommended the Board conduct the first reading of the 2025-2026 school year Traditional School Calendar option as presented.

Attachments
Recommended Motion

It is recommended the Board conduct the first reading of the 2025-2026 school year Traditional School Calendar option as presented,

8. BOARD CALENDAR
Rationale

Review Board Meeting Dates
Monday, November 18, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, December 16, 2024, HCBOE Board Meeting, Central Administration Office, 5:30pm.


9. ADJOURNMENT
Rationale

It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on November 18, 2024.

Recommended Motion

Motion to adjourn until the next scheduled meeting on November 18, 2024,