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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VI.1.
Monthly Financial Report ~ February
Ms. Annette Burtschy, Director of Finance
Budget Narrative for February FY2026 monthly financial statement:
- General fund (fund 1) – as of 2/28/26, revenue received of 42.9 million with expenses of 25.5 million.
- Special revenue (fund 2) – as of 2/28/26, revenue received of 6.7 million with expenses of 6.7 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
- School Activity Fund (fund 25) – as of 2/28/26 revenue received of $267,000 with expenses of $21,000.This fund was set up end of FY20 due to a new GASB standard that went into effect.
- Capital outlay (fund 310) - as of 2/28/26, revenue received of $147,500 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
- Building fund (fund 320) - as of 2/28/26, revenue received of $2,608,000 with expenses of $523,000. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
- Construction fund (fund 360) - as of 2/28/26, revenue received of $599,000 with expenses of 6.0 million. This fund is used to pay for the district’s construction projects.
- Debt Service fund (fund 400) – as of 2/28/26, revenue received of $0 with expenses of 1.7 million. See detailed explanation under capital outlay and building fund.
- Food service fund (fund 51) – as of 2/28/26, revenue received of $1,927,000 with expenses of $2,348,000.
- Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 2/28/26, revenue received of $349,000 with expenses of $221,000. Revenue comes in throughout the fiscal year.
February budget changes for fund 1:
2/11/26 $37,200 net increase to revenue budget – staffing changes on new hires, rank changes, certified and classified supplementals.
2/13/26 $39,633 net decrease to revenue budget – staffing changes on new hires, rank changes, certified and classified supplementals.
2/26 Superintendent’s emergency/timing budget – in budget at 500K – this is used throughout the school year.
Completed 3/6/26 by Annette Burtschy
VI.2.
Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Monthly warrant expenditure report
VII.
Consent Agenda
VII.1.
CIPS Audit Report Fiscal Year 2025
Ms. Annette Burtschy & Mr. Daniel Damonte from Barnes Dennig
Barnes Dennig will present the 2025 CIPS Annual Financial Report.
VII.2.
Leave of Absence Request ~ Employee #7084
Mr. Ken Kippenbrock - Executive Director of Human Resources and Operations
Employee #7084 is requesting intermittent FMLA beginning 01/26/2026 and ending 04/26/2026. Leave will be unpaid.
VII.3.
Leave of Absence Request ~ Employee #7084
Mr. Ken Kippenbrock - Executive Director of Human Resources and Operations
Employee #7084 is requesting a leave of absence (LOA) beginning 04/27/2026 returning the start of the 2026-2027 school year. Leave will be unpaid.
VII.4.
Leave of Absence Request ~ Employee #6859
Mr. Ken Kippenbrock - Executive Director of Human Resources and Operations
Employee #6859 is requesting a leave of absence (FMLA) beginning 02/18/2026 and returning 05/14/2026. Leave will be partially paid.
VII.5.
Leave of Absence Request ~ Employee #2604
Mr. Ken Kippenbrock - Executive Director of Human Resources and Operations
Employee #2604 is requesting a leave of absence (FMLA) beginning 02/23/2026 and returning 05/20/2026. Leave will be partially paid.
VII.6.
Kentucky Association for Early Childhood Education Mini Grant - Chapman Childcare
Ms. Kimberly Terry, Director Chapman
A new community outreach initiative on KAECE to help support early childhood centers, classrooms, families and communities across Kentucky. The KAECE Mini-Grant awards up to $500.00 to assist with high impact early childhood projects, designed for addressing immediate classroom or program needs.
VII.7.
Holmes High School End of Year Events
Ms. Angela Turnick, Principal
VII.8.
Chapman Childcare Fundraiser
Kim Terry
Chapman Childcare Director will take photos of the children and make edits to sell to the families. All money raised will go into the bookstore fund and be spent on family engagement activities.
VII.9.
Holmes High School DECA ~ Overnight Field Trip Request
Ms. Peyton Mullins, Holmes High School
The trip will be April 25-29th in Atlanta, Georgia.
The DECA International Career Development Conference (ICDC) is the
culmination of the DECA year. More than 26,000 high school students, teacher-
advisors, business professionals and alumni gather for several days of career
preparation, leadership development and overall excitement.
DECA members demonstrate their college and career ready knowledge
and skills by participating in DECA’s industry-validated Competitive Events
Program, aligned with Career Clusters, National Curriculum Standards and 21st
Century Skills in the areas of marketing, finance, hospitality, management and
entrepreneurship. These members have qualified to attend based on superior
performance at the district and association levels. More than 1,000 business
professionals serve as judges to evaluate members’ mastery of these concepts.
In addition, thousands of members participate in DECA’s Emerging Leader
Series, which helps them attain 21st Century Skills in the areas of collaboration
and teamwork, communication, critical thinking and problem solving and
creativity. One highlight is the involvement of executive mentors who provide
college and career advice.
Thousands of DECA advisors and educators participate in administering
DECA’s Competitive Events Program and Emerging Leader Series while also
participating in professional learning activities
VIII.
Individual Approval Agenda Items
VIII.1.
Teach For America Contract Renewal
Mr. Tony Magner, Director of Federal Programs
This is a 3 year contract renewal with Teach For America.
VIII.2.
BG23-062 Holmes Campus Project - Change Order 8
Mr. Ken Kippenbrock - Executive Director of Human Resources and Operations
It is recommended that the Covington Board of Education approve Change Order No. 008 for the BG23-062 Holmes Campus Project.
A Change Order is a written instruction to the contractor, issued after execution of the contract and signed by the owner, architect/engineer, construction manager (if applicable), and contractor. This document authorizes additional work, deletion, or revision to the scope of work, or adjustments to the contract sum and/or contract time.
Change Order No. 008 totals $22,108.00 and does not exceed the project’s approved contingency. The attached KDE Change Order documentation provides detailed explanations for each item included in this change order.
Remaining Contingency:
$9,411.59
VIII.3.
Memorandum of Understanding ~ Boone County Schools Ignite Institute
Mr. Alvin Garrison, Superintendent
2026-2027 MOU between Boone County Schools and Covington Independent Schools regarding Ignite Institute for next school year.
VIII.4.
Northern Kentucky Cooperative Educational Services Contract
This contract is for 2026-2027 and includes membership and regional school programs.
VIII.5.
Superintendent Search Update by the Alma Group
Ms. Sylvia Flowers, Alma Group
Ms. Flowers will update the board on the status of the superintendent search.
IX.
Addendum Agenda (Action Possible)
IX.1.
Latonia Elementary Gym Rebuild ~ Brick Purchase
Mr. Eric Neff, Director
The anticipated cost for the brick package is approximately $38,000. Based on the schedule implications, we recommend seeking board approval to move forward with this procurement now to lock in the May production run. Doing so would be a significant benefit to the project, helping maintain schedule, and support timely completion for the school and students.
X.
Report of the Attorney
Ms. Aaren Meehan, Board Attorney
XI.
Board Member Discussion/Comments
Mr. Tom Haggard, Board Chair
XII.
Upcoming Events
Mr. Tom Haggard, Board Chair
April 2 ~ John G. Carlisle Sneaker Dance @ 5:45pm
April 6-10 ~ Spring Break ~ schools closed
April 13 ~ Staff Planning Day ~ no students in attendance
April 16 ~ Board of Education Meeting, 25 E. 7th Street @ 5:30 pm
April 18 ~ 200 Miles for 200 Years, Holmes High School Track @ 10:00 am
Visit EventLink.com for all spring athletic schedules. GO BULLDOGS!
XIII.
Executive Session
Pursuant to KRS 61.810 (1)(b), KRS 61.810 (1)(c), KRS 61.810 (1)(k) and KRS 61.810 (1)(f) the Board may go into executive session.
XIV.
Adjournment
Mr. Tom Haggard, Board Chair
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