Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

Information provided reflecting actual expenditures for ESSER III as of 9/30/24.

• ESSER III how much left to spend as of 9-30-24 for Alvin for portal 10-3-24

Each year the School Facilities Construction Commission (SFCC) provides an offer of assistance to school districts to help with technology needs.  If a school district decides to accept the offer, the district must match the offer equally within the general fund budget.  This has been budgeted in the general fund already.

• FY2025-Covington Independent Schools - 1st Offer

Budget Narrative for September FY2025 monthly financial statement:

1. General fund (fund 1) – as of 9/30/24, revenue received of 20.5 million with expenses of 7.5 million.
2. Special revenue (fund 2) – as of 9/30/24, revenue received of 3.6 million with expenses of 4.7 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. School Activity Fund (fund 25) – as of 9/30/24 revenue received of $210,000 with expenses of $3,300. This fund was set up end of FY20 due to a new GASB standard that went into effect.
4. Capital outlay (fund 310) - as of 9/30/24, revenue received of $162,665 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
5. Building fund (fund 320) - as of 9/30/24, revenue received of $399,000 with expenses of $810,000. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
6. Construction fund (fund 360) - as of 9/30/24, revenue received of 8 million with expenses of $1.6 million. This fund is used to pay for the district’s construction projects.
7. Debt Service fund (fund 400) – as of 9/30/24, revenue received of $0 with expenses of $920,000.See detailed explanation under capital outlay and building fund.
8. Food service fund (fund 51) – as of 9/30/24, revenue received of $825,000 with expenses of $494,000.
9. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 9/30/24, revenue received of $56,000 with expenses of $44,000. Revenue comes in throughout the fiscal year.

Completed 10/1/24 by Annette Burtschy

• balance sheet September 2025
• financial report September 2025
• Info on funds to help with monthly MUNIS report for board 3-12-21
• September 2024 investments update for board portal 10-14-24
• September2024 bank account update for board portal 10-14-24

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• Warrants for October 2024 board meeting for portal 10-15-24

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.

• 101024_MINUTES Reg Working Mtg.pdf

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  Any money received from Box Tops will go into the student account to support student needs.

• 6th Dist Fundraiser

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  

• JGC Fundraiser Reqeusts.pdf

Employee #6601 is requesting a leave of absence (FMLA) beginning 09/30/2024 and returning 11/28/2024.  Leave will be partially paid.

October 25 ~ Ninth District Viking Boo Fest, 7 p.m. at Ninth District Elementary

November 5 ~ Staff Planning Day, No Students

November 6 ~ Election Day, Schools and Offices Closed

November 7 ~ Regular Board Meeting, 5:30 p.m., 25 E. 7th Street

November 12 ~ Community Advisory Team (CAT) Meeting, 6 p.m. at Latonia Elementary

November 21 ~ Regular Board Meeting, 5:30 p.m., 25 E. 7th Street

December 6-7 ~ KSBA Winter Symposium, Galt House, Louisville 

February 21-23, 2025 ~ KSBA 2025 Annual Conference, Galt House, Louisville

March 21-23, 2025 ~ COSSBA National Conference, Atlanta, GA 

Visit EventLink.com for all athletic schedules.  GO BULLDOGS!  

Pursuant to KRS 61.810 (1) the Board may go into executive session.