I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
District-Wide Interpreters
Board Member
VI.2.
Glenn O. Swing Elementary - Student Recognition
Ms. Karissa Storey, Assistant Principal
VI.3.
Certified Employee of the Month ~ Ms. Allyson Pruiett
Board Member
VI.4.
Classified Employee of the Month ~ Ms. Vicki Lickert
Board Member
VI.5.
Volunteer Recognition ~ Ms. Darlene Alden
Board member
VII.
Informational Items (Action Possible)
VII.1.
Glenn O. Swing Elementary Annual Update
Ms. Ellen Peach, Principal
Glenn O. Swing Elementary administration and staff will report to the Board their annual update.
VII.2.
School Council Meeting Minutes ~ August
Pursuant to Policy 02.423, School Council Meetings (SBDM), a copy of the minutes of each council meeting shall be forwarded by the Principal to the Superintendent who shall keep the Board informed of the council actions.
VII.3.
Personnel Actions
Ken Kippenbrock, Executive Director of Human Resources
The personnel actions listed on the exhibit have taken place since the board meeting of 08/15/2024.
VII.4.
Amendment to Salary Schedule ~ Stipends Request(s)
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
1) That the board approves a stipend in the amount of $550 for Threat Response Trainers. This districtwide team of four trains every employee in the district annually and serves as a resource to enhance the safety of each facility. This requires preparation and meeting with the Safe Schools Coordinator outside of the regular job descriptions of those assigned.
2) That the board approves a stipend in the amount of $2,100 for the Title IX Coordinator and Title IX Deputy Coordinator. Due to the significant expansion of Title IX and the complex legal regulations, this job requires work outside of the regular job descriptions of those assigned.
VII.5.
2024-2025 Covington Partners Memorandum Of Understanding
The purpose of this Memorandum of Understanding (MOU) is to identify expectations and establish terms governing the continued collaboration between Covington Partners and the Covington Independent Public School District for the 2024-2025 school year.
This agreement is entered into between Covington Partners, a non-profit corporation organized under Kentucky law, and Covington Independent School District (herein the “District” or “Board”), a public school district organized under Kentucky law. The collaboration between Covington Partners and the District is to implement and administer out of school programming, mentoring, and family engagement programming to benefit the students, parents, and community who reside within the Covington Independent Public School District.
VIII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VIII.1.
FY25 Working Budget
Ms. Annette Burtschy, Director of Finance
The Board of Education is required to approve a close estimate Working Budget for all funds by September 30th of each year. Each of the funds is balanced with anticipated expenditures equaling anticipated revenue. Special Revenue includes all new projects for FY2025. School Activity Fund, Capital Outlay Fund, Building Fund, Debt Service Fund, Food Service Fund, and Daycare Fund are also presented in this Working Budget.
This is an informational item and will be brought back to the Board for approval on September 26, 2024.
IX.
Consent Agenda
IX.1.
Approval of Minutes ~ August 29, 2024 Regular Business Meeting
Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.
IX.2.
Approval of Minutes ~ September 4, 2024 Special Meeting
Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.
IX.3.
Fundraiser Request ~ Holmes High School DECA
Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. This is to raise money for field trips and DECA convention.
IX.4.
School-Related Trip ~ Distributive Education Clubs of America (DECA)
Ms. Peyton Mullins, Holmes High School Teacher
Pursuant to CIPS Policy 09.36 School-Related Student Trips, Holmes High School is requesting permission to attend The Ultimate DECA Power Trip, that will be held from November 15-17, 2024 in Charlotte, North Carolina.
The information guide provided by DECA which highlights the speakers and experiences that will be available to students along with the standard areas that would be met by this trip is attached.
This trip would be made available to our eight-chapter officers- 4 males and 4 females. These students have been elected to their positions and are running DECA as their own program. This conference would allow them to grow as leaders and to bring new ideas into the classroom. Two chaperones would attend- Ms. Peyton Mullins and Nathaniel Bell, a senior English teacher.
IX.5.
ARC Chairperson Recommendations
Dr. Sarah Graman, Director of Special Education
According to our special education procedures, “the Superintendent, in consultation with the Director of Special Education, will recommend to the Board of Education for approval a list of CIPS Representatives”. The Covington Independent Public School District (CIPS) representative is also defined in our procedures as an individual “who is qualified to provide, or supervise, the provision of, specially designed instruction to meet the unique needs of children with disabilities, and is knowledgeable about the general education curriculum and the availability of the resources of the CIPS”.
Attached is a list by job titles of the CIPS representatives that I recommend to the Board of Education for approval for the 2024-2025 school year. By approving these individuals to serve as the CIPS representative, the board is granting them authority to obligate resources for the implementation of Individual Education Plans for students with disabilities.
A list of all personnel by job titles who are qualified (pending completion of ARC Chairperson Training) to chair ARC meetings for the 2024-2025 school year:
Director of Special Education
Preschool Coordinator
Principals
Assistant Principals
School Counselors at Holmes High School
Transition Coordinator at Holmes Middle School
Special Education Facilitator/Coaches
X.
Individual Approval Agenda Items
X.1.
Audio Enhancement, SAFE Program and Capital Funds Request
Mr. Jamarcus White, Director of Technology
SAFE System (Signal Alert for Education) is an alert and notification solution that connects teachers and classrooms to first responders for quick response and communication. The integration of SAFE System with the Teacher Microphone gives teachers a personal duress button, providing the ability to send alerts instantly, from anywhere in the school. Office staff are able to discreetly acknowledge the alert, letting teachers know that help is on the way. The web-based interface gives administrators the ability to provide direction and maintain situational awareness of the entire campus, even in the most challenging emergency conditions. When seconds count, SAFT System is there to help.
Attached is the Capital Funds Request in the amount of $810,039.00.
XI.
Addendum Agenda (Action Possible)
XII.
Superintendent Report
Mr. Alvin Garrison, Superintendent
XIII.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIV.
Board Member Discussion
Mr. Tom Haggard, Board Chair
XV.
Board Member Comments
Mr. Tom Haggard, Board Chair
XVI.
Upcoming Events
Mr. Tom Haggard, Board Chair
September 20 ~ Holmes High School Homecoming Parade and Game, 5 p.m.
September 20 ~ Holmes High School Homecoming Game, 7:30 p.m., vs Walton-Verona
September 26 ~ Regular Board Meeting, 5:30 p.m., 25 E. 7th Street
September 27 ~ Covington Partners 25-Year Anniversary Gala, The Madison Event Center
October 4 ~ Professional Development Day, Schools Closed
October 7 ~ Schools Closed
October 8 ~ Staff Planning Day
October 10, 2024 ~ Regular Board Meeting, 5:30 p.m., 25 E. 7th Street
October 15, 2024 ~ Community Advisory Team (CAT) Meeting, 6 p.m. at Ninth District Elementary
October 24, 2024 ~ Regular Board Meeting, 5:30 p.m., 25 E. 7th Street
October 25, 2024 ~ Ninth District Viking Boo Fest, 7 p.m. at Ninth District Elementary
Visit EventLink.com for all athletic schedules. GO BULLDOGS!
XVII.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVIII.
Adjournment
Mr. Tom Haggard, Board Chair
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