Covington Independent
March 23, 2023 5:30 PM
Covington Board of Education
I. Call to Order
Mr. Tom Haggard, Board Chair
II. Roll Call
Mr. Tom Haggard, Board Chair
III. Pledge of Allegiance
Board Members
IV. Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V. Request to Amend the Agenda
VI. Public Input
Mr. Tom Haggard, Board Chair
Rationale

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

VII. Informational Items (Action Possible)
VII.1. Information and Consideration of PILOT Agreement for Covington Commerce Center, a Proposed Development in the Latonia Area
Mr. Josh Niederhelman, Mr. Patrick Hughes, Mr. Tom West, Ms. Sarah Allan
Rationale

The Developer and its representatives will present an overview of the development and answer any questions relative to their request that the School District agree to enter into a payment in lieu of taxes (PILOT) agreement with the developer. 

VII.2. Personnel Actions
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale

The personnel actions listed on the exhibit have taken place since the board meeting of February 23, 2023. 

Attachments
VII.3. SkillsUSA State Competition Overnight Trip
Rationale

Pursuant to CIPS Policy 09.36 School Related Student Trips, Holmes High School is requesting Board approval for an educational trip.

State SkillsUSA Competition, April 19-22, 2023
Louisville, KY

The estimated expenses for 7 students and 2 advisors to go to the State SkillsUSA competition is as follows:

Student registration   7 x $100                                        $     700.00

Student Hotel/3 Rooms  $130.31 x 3 nights                   $  1,172.79

Advisor Registration   2 x $100                                       $     200.00

Advisor Hotel/2 Rooms $130.31 x 3 nights                    $     781.86

Temp Duty for Advisors/Teachers                                  $     276.00

 

Total estimated expenses:                                              $  3,130.65

 

All money will come from the SkillsUSA budget.

Attachments
VII.4. NKCES Intent to Participate for the 2023-2024 School Year
Rationale

Covington Independent Public Schools intends to participate in the following memberships and programs with the Northern Kentucky Cooperative Extension Services (NKCES) for the 2023-2024 School Year:

  • NKCES Membership and Grants Consortium ($10,500 base plus ADA *.50)
  • Phoenix Program ($26,000 per slot)

  • Challenge Program ($52,500 per slot)

For the 2023-2024 the district will be requesting eight slots for the Phoenix Program and three spots for the Challenge Program. Funding sources for the NKCES Membership and NKCES Grants Program are district funded. The Phoenix Program and Challenge Program are funded through Special Education and IDEA-B funds.

Attachments
VII.5. School Council Meeting Minutes
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale

Pursuant to Policy 02.423, School Council Meetings (SBDM), a copy of the minutes of each council meeting shall be forwarded by the Principal to the Superintendent who shall keep the Board informed of the council actions.

Attachments
VIII. BG 23-065 Central Bus Garage Complex and GOS Elementary Design Development & Construction Documents and Advertise for Competitive Bidding
Mr. Ralph Cooper, PCA
Rationale

It is recommended that the Covington Board of Education approve the Design Development and Construction Document Phase Documents for BG 23-065 - Glenn O. Swing, Transportation Offices/Garage Project AND approve to advertise for competitive bidding.

The following renovations and upgrades will be included in the BG 23-065 Project.

Central Bus Garage & Offices

  • roof and gutter replacement
  • window and door replacement
  • sidewalk replacement
  • restroom upgrades
  • flooring replacement
  • paint, etc. 

Glenn O. Swing Elementary

  • upgrade student restrooms
  • replace gym floor

 

 

Attachments
IX. Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
IX.1. Capital Funds Request FY23
Ms. Annette Burtschy, Director of Finance
Rationale

Revised Capital Funds Request:

1.  Lease payment amount to reflect correct amount (decrease of $4)

2.  Reflect on CFR only one bus not two buses (decrease of $105,253)

3.  Add $522,982 of old construction monies that had balances on BG5's (see lines 6-9 on CFR).  This money will be used to make our current bond payments for FY23.  This will then free up fund 320, building cash, to be used for future construction projects.  

Attachments
IX.2. Monthly Financials ~ February
Ms. Annette Burtschy, Director of Finance
Rationale

Budget Narrative for February FY2023 monthly financial statement:

  1. General fund (fund 1) – as of 2/28/23, revenue received of 40.6 million with expenses of 21.6 million.
  2. Special revenue (fund 2) – as of 2/28/23, revenue received of 10 million with expenses of 10.8 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
  3. Capital outlay (fund 310) - as of 2/28/23, revenue received of $172,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
  4. Building fund (fund 320) - as of 2/28/23, revenue received of 1.4 million with expenses of $377,000. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
  5. Construction fund (fund 360) - as of 2/28/23, revenue received of 4.5 million with expenses of 2.9 million. This fund is used to pay for the district’s construction projects.
  6. Debt Service fund (fund 400) – as of 2/28/23, revenue received of $0 with expenses of 1.1 million. See detailed explanation under capital outlay and building fund.
  7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 2/28/23, revenue received of $91,000 with expenses of $29,000. Revenue comes in throughout the fiscal year.
  8. Food service fund (fund 51) – as of 2/28/23, revenue received of 2.9 million with expenses of 2 million.
  9. School Activity Fund (fund 25) – as of 2/28/23 revenue received of $252,000 with expenses of $16,000. This fund was set up end of FY20 due to a new GASB standard that went into effect.

 

Completed 3/1/23 by Annette Burtschy

 

 

Attachments
IX.3. Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Rationale

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

Attachments
X. Consent Agenda
X.1. Approval of Minutes ~ March 6, 2023 Special Meeting
X.2. Approval of Minutes ~ March 9, 2023 Regular Meeting
Attachments
X.3. Safe Crisis Management Training
Dr. Janice Wilkerson, Assistant Superintendent of Student Support
Rationale

This is our yearly contract with JKM Training, Inc., to provide on-site training in Safe Crisis Management for our schools’ Core Team members.  Schools are required by law to maintain a Core Team whose members are trained yearly in verbal de-escalation and safe physical intervention.  This training is covered by Violence Prevention Pyramid Project funds.

Attachments
XI. Individual Approval Agenda Items
XI.1. Policy Audit Service Contract with Kentucky School Board Association (KSBA)
Mr. Tom Haggard, Board Chair
Rationale

Mr. Tom Haggard, Board chair is requesting the district to utilize the Kentucky School Board Association (KSBA) Policy Audit Service. The service will be a comparative study of the district's policy manual. The audit will result in a list of recommendations. This collaboration will help ensure the district policies are current and clear. 

The Policy Audit is a one-time fee of $7,500. Kentucky School Board Association (KSBA) will take a comprehensive approach to review the policies and compare them to their model policies. KSBA will look for anything marked as “Do Not Recommend (DNR),” identify differences and make recommendations for drafts. KSBA will start the project after the annual update materials are sent to the district in May and are returned to us after board approval. 

Attachments
XI.2. Comprehensive District Improvement Plan (CDIP)
Mr. Scott Alter, Assistant Superintendent of Curriculum and Instruction
Rationale

After Board members comments and recommendations, the Comprehensive District Improvement Plan has been revised. 

Attachments
XII. Addendum Agenda (Action Possible)
XII.1. Turnaround Vendor Approval for Holmes High School
Mr. Alvin Garrison, Superintendent
Rationale

Pursuant to 703 KAR 5:280, Section (6)(1), a local education agency (LEA) shall provide notice of its intent to utilize the Kentucky Department of Education (KDE) or another vendor from the Kentucky Board of Education's approved turnaround vendor list for the turnaround team. This notice shall be provided to KDE within fifteen (15) days after the Commissioner of Education notifies the school, district or governing board, and the charter authorizer of the audit findings, as described in 703 KAR 5:280, Section (5)(3). 

Mr. Alvin Garrison, Superintendent recommends utilizing the Kentucky Department of Education as the vendor for the turnaround training and support team for Holmes High School that has been identified for comprehensive support and improvement.  

XIII. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIV. Further Discussion and/or announcements by the Board of Education
Mr. Tom Haggard, Board Chair
XV. Upcoming Events
Mr. Tom Haggard, Board Chair
Rationale

March 30 ~ Class Act Award Nominations Due

March 30 ~ Hall of Distinction Nominations Due

March 30 - April 2 ~ COSBBA Conference, Tampa, FL

March 31 ~ Class Act Award Nominations due

March 31 ~ Hall of Distinction Nominations due 

April 3-7 ~ Spring Break, Schools Closed

April 10 ~ Staff Equivalency Day, Schools Closed

April 13 ~ Regular Board meeting, 5:30 p.m. @ Covington Board of Education 

April 25 ~ Excellence in Education Celebration, 5 p.m. at Receptions Event Center

April 27 ~ Regular Board meeting, 5:30 p.m. @ Covington Board of Education

May 11 ~ Regular Board meeting, 5:30 p.m. @ Covington Board of Education

May 25 ~ Regular Board meeting, 5:30 p.m. @ Covington Board of Education

June 14 ~ 2023 Hall of Honors, Person of the Year, Ron Washington, 6 p.m. at Drees Pavilion 

XVI. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XVII. Adjournment
Mr. Tom Haggard, Board Chair