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1.
CALL TO ORDER
Shannon Embry, Chairman, will call the meeting to order.
1.A.
Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
Board members will lead the pledge to the flag.
1.B.
Adoption of Agenda
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Approval of the agenda as outlined
2.
STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
2.A.
Superintendent and Staff
Amy Smith, Superintendent
Recognize the following:
Dr. Andy Belcher, Assistant Superintendent
Matt Bell, Director of Athletics and Special Programs
Lori Harrison, Communications and Community Engagement Specialist, for NSPRA Awards
A & K Construction
Update on new Hanson Elementary School
3.
STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
3.A.
School Calendar
PROFESSIONAL DEVELOPMENT
August 15, 2023
August 16, 2023
August 17, 2023
August 18, 2023
FIRST DAY FOR STAFF
August 22, 2023
FIRST DAY FOR STUDENTS
August 30, 2023
FIRST DAY FOR PRESCHOOL
September 13, 2023
4.
COMMUNICATION
4.A.
Public Comment
5.
STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
It was moved by ______, second by ______, that the Board approve the consent items as listed.
Approval of the listed consent items
5.A.
Approval of Minutes, Bills, and Salaries
It is recommended the Board approve the minutes of July 17, 2023, board meeting, Special Called board meeting minutes on July 18, 2023, and Special Called Work Session minutes on July 31, 2023, and the bills and salaries for the month of July 2023.
5.B.
Approval of Leaves of Absence
It is recommended the Board approve the following leaves of absence.
1. Employee #8181, Teacher, BSMS, amendment to FMLA start date of August 23, 2023, to August 2, 2023,
not to exceed up to twelve (12) weeks.
5.C.
Approval of Out of District/Overnight Trips
It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. HCCHS, Volleyball, Paducah, KY, Quad State Tournament, September 29-30, 2023. Travel by school
vehicles.
2. HCCHS, Seniors, Orlando, FL, Senior Trip, April 18-22, 2024. Travel by approved coach and charter bus.
3. HCCHS, FFA, Hardinsburg, KY, Leadership Conference/State Contest, September 15-16, 2023. Travel by
school vehicle.
4. MNHHS, Girls Golf, Lexington, KY, Tournament, September 16-17, 2023. Travel by school vehicle.
5.D.
Approval of Payment of Invoice(s)
It is recommended the Board approve to pay the following invoice(s).
1. AVI Systems, Inc., $46,194.52, projectors and screens for new Hanson Elementary School, to be paid
from BG20-129.
2. Performance Commissioning Agency, $6,000.00, testing, adjusting, and balancing of functionality of
systems at new Hanson Elementary School, to be paid from BG20-129.
3. A&K Construction, $200,198.00, construction of new Hanson Elementary School, to be paid from
BG20-129.
4. Danco, $305,803.42, construction of new high school gymnasiums, to be paid from BG22-408.
5. Scotty’s Contracting & Stone, $449.08, construction of new high school gymnasiums, to be paid from
BG22-408.
6. Cole Lumber Company, Inc., $3,674.04, construction of new high school gymnasiums, to be paid from
BG22-408.
5.E.
Approval for Schools to Apply for Grants
It is recommended the Board approve for schools to apply for the following grant(s).
1. FRYSC, Prichard Committee for Academic Excellence Kentucky Communities Schools Initiative Grant, $1.5
million, to be used towards completion of the four pillars and for a community director.
2. JMMS, P. Buckley Moss Foundation, $1,000, to be used for art supplies.
5.F.
Approval of School Activity Fundraiser(s)
It is recommended the Board approve the following activity fundraiser(s).
1. GES, Academic Team, T-shirt and Sweatshirt Sales, proceeds will be used for food, competition, and
awards/rewards.
2. GES, PBIS, Snow Cone Sales, proceeds to be used for PBIS needs and school playground.
3. GES, Worlds Finest Chocolate Sales, proceeds to be used for school playground, student needs, and
incentives.
4. GES, Library, Fall/Spring Book Fair, proceeds will be used for Library needs.
5. GES, PBIS/PTA, Backpack Charm Sales, proceeds will be used for PBISPTA needs and school
playground.
6. GES, PBIS, Ice Cream Sales, proceeds will be used for PBIS needs and school playground.
7. GES, PBIS/PTA, Friendship Bracelet Sales, proceeds will be used for PBIS/PTA needs and school
playground.
8. GES, PBIS, Snack/Goodie Bag Sales, proceeds will be used for PBIS needs and school playground.
9. GES, PBIS, Hat Day, proceeds will be used for PBIS needs.
10. GES, PBIS, 10 for $10, proceeds will be used for student needs and school playground.
11. GES, Yearbook Sales, proceeds will be used for school and yearbook needs.
12. GES, Library, School Store, proceeds will be used for library needs.
13. GES, PBIS, Shamrock Grams, proceeds will be used for PBIS needs.
14. GES, PBIS, Double Good Popcorn, proceeds will be used for PBIS needs and school playground.
15. GES, Fill the Calendar, proceeds will be used for student needs and school playground.
16. GES, Kona Ice, proceeds will be used for student needs and school playground.
17. GES, PTA, Mum Sales, proceeds will be used for PTA needs and school playground.
18. GES, PTA, Fall Festival, proceeds will be used for PTA needs and school playground.
19. GES, PTA, Sucker Grams, proceeds will be used for PTA needs and school playground.
20. GES, PTA, Butter Braids, proceeds will be used for PTA needs and school playground.
21. GES, PTA, Elf Factory, proceeds will be used for PTA needs and school playground.
22. GES, PTA, Valentine Candy Grams, proceeds will be used for PTA needs and school playground.
23. GES, PTA, 5K Color Run, proceeds will be used for PTA needs and school playground.
24. GES, PTA, Father/Daughter Dance, proceeds will be used for PTA needs and school playground.
25. GES, PTA, Kindergarten Family Night, proceeds will be used for PTA needs and school playground.
26. GES, PTA, First Grade Family Night, proceeds will be used for PTA needs and school playground.
27. GES, PTA, Second Grade Family Night, proceeds will be used for PTA needs and school playground.
28. GES, PTA, Third Grade Family Night, proceeds will be used for PTA needs and school playground.
29. GES, PTA, Fourth Grade Family Night, proceeds will be used for PTA needs and school playground.
30. GES, PTA, Fifth Grade Family Night, proceeds will be used for PTA needs and school playground.
31. JSES, Yearbook Sales, proceeds will be used for student and staff yearbook needs, programs, and
activities.
32. JSES, Fall/Spring Pictures, proceeds will be used for student needs, programs, and activities.
33. JSES, T-shirt and Sweatshirt Sales, proceeds will be used for staff and student needs.
34. SES, Library, Scholastic Book Fair, proceeds will be used for Library needs.
35. SES, Library, Literati, proceeds will be used for Library needs.
36. SES, Fill the Calendar, proceeds will be used for assemblies and student rewards.
37. SES, Lifetouch Fall/Spring Pictures, proceeds will be used for school needs.
38 SES, PTA, T-shirt Sales, proceeds will be used for student and PTA needs.
39. SES, PTA, Fall Festival, proceeds will be used for student and PTA needs.
40. SES, PTA, Santa's Workshop, proceeds will be used for student and PTA needs.
41. WBES, PTO, Spirit Wear, proceeds will be used for student and classroom supplies.
42. WBES, PTO, Fall Festival/King and Queen, proceeds will be used for student and classroom supplies.
43. WBES, PTO, Back to School Dance, proceeds will be used for student and classroom supplies.
5.G.
Approval of the School Start and End School Times for the 2023-2024 School Year
It is recommended the board approve the school start and end times for the 2023-2024 school year.
5.H.
Approval of Contract with Southern Kentucky Speech Therapy, LLC, for Speech Services for the 2023-2024 School Year
It is recommended the Board approve the contract with Southern Kentucky Speech Therapy, LLC, for speech services for the 2023-2024 school year
5.I.
Approval of Contract with Bluegrass Kids Therapy Center for Speech Services for the 2023-2024 School Year
It is recommended the Board approve the contract with Bluegrass Kids Therapy Center for speech services for the 2023-2024 school year.
5.J.
Approval of Change Order #1 for the High School Auxiliary Gym Project BG 22-408
It is recommended the Board approve Change Order #1 for the high school auxiliary gym project BG 22-408.
5.K.
Approval of Additional Survey by QK4 for Stormwater Requirements for the South Hopkins School Project BG 23-030
It is recommended the Board approve the additional survey by QK4 for stormwater requirements for the South Hopkins School project BG 23-030.
5.L.
Approval to Grant Kentucky Utilities an Easement on the East Portion of the Hanson Elementary School Property for Utility Relocation
It is recommended the Board approve to grant Kentucky Utilities an easement on the east portion of the Hanson Elementary School property for utility relocation.
5.M.
Approval to Grant Kentucky Utilities an Easement on the West Portion of the Hanson Elementary School Property for Utility Relocation
It is recommended the Board approve to grant Kentucky Utilities an easement on the west portion of the Hanson Elementary School property for utility relocation.
5.N.
Approval for BFW to Conduct the Environmental Assessment for South Hopkins School Project BG 23-030
It is recommended the Board approve for BFW to conduct the environmental assessment for South Hopkins School project BG 23-030.
5.O.
Approval of the 2022-2023 Unaudited Annual Financial Report (AFR)
It is recommended the Board approve the 2022-2023 Unaudited Annual Financial Report (AFR).
5.P.
Approval of the 2022-2023 Donations
It is recommended the Board approve the 2022-2023 donations.
6.
STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
6.A.
Personnel
Review personnel changes been made by the Superintendent since July 17, 2023.
7.
BOARD CALENDAR
Review Board Meeting Dates
Monday, August 21, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Tuesday, September 5, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday September 18, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, October 16, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 6, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, November 20, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
Monday, December 11, 2023, HCBOE Board Meeting, Central Administrative Office, 5:30 p.m.
8.
ADJOURNMENT
It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on August 21, 2023.
Motion to adjourn until the next scheduled meeting on August21, 2023,
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