Breathitt High School
Breathitt SBDM Advisory Council Meeting
Breathitt High School Conference Room
July 08, 2019
3:30 PM

Attendance Taken at 3:30 PM: 

Present Council Members:   
Alisa Clemons 
Mr. Charles Davidson 
Brandon Hayes 
JoDean Howard 
 
Absent Council Members:   
Lori Hogg 
Willie Turner 

I. Call to Order/Roll Call  
 
Discussion: 
The regular meeting of the Breathitt County Advisory Committee, was called to order by Chairperson and Principal, Charles Davidson. Absent from the meeting: State Manager, Mike Murphy, Superintendent, Phillip Watts, Council Member, Willie Turner(Teacher), Council Member, Lori Hogg(Parent Member) and Wayne Sizemore(Advisory Council Coordinator). Also present were Advisory Council Member, Patricia Gross(Secretary/Bookkeeper) and Bonnie Lively(Asst. Principal) 

II. Review of Vision and Mission Statement  
 
Discussion: 
The Mission and Vision Statement was reviewed and recited by all those in  attendance. 

III. Review of Superintendent and State Managers Approval  
 
Discussion: 
All prior action has been approved by the Department of Education. 

IV. Approval of Agenda  

Order # - Motion Passed:  Approval of the  Agenda for June 10th, June 13th, June 21st and July 8th, 2019, passed with a motion by JoDean Howard and a second by Brandon Hayes.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

V. Approval of Minutes  

Order # - Motion Passed:   passed with a motion by JoDean Howard and a second by Alisa Clemons.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

VI. Good News  
VI.A. There will be many new faces to the 2019-20 Breathitt High School Staff.  
 
Discussion: 
Upon the beginning of the 2019-20 school year, some of the new staff leaders will consist of Elesha Allen(7th/8th grade English), Betty Collins(HS Math), Jessica Cole(HS Math), Penelope Turner(HS Science), John Collins(Computer Science), Marvin Henson(Custodial), Taylor Masters(Agriculture) and Rena Hamblin(Media Specialist). 

VII. School Improvement Planning  
VII.A. New member orientation.  
VII.A.1. Duty expectations, bylaws and amendments.  
 
Discussion: 
The duties and expectations were reviewed and discussed with the Advisory Council Members. 

VIII. Ongoing Learning  
VIII.A. Background checks for parent members.  
 
Discussion: 
Parent Members were reminded to stop by the Board of Education and see Sheretta Haddis(Board Secretary) to make sure that all paperwork is completed and up to date. 

IX. New Business  
IX.A. Update council profile with KASC.  
 
Discussion: 
The profiles had been completed in KSBA prior to the Advisory Council meeting. 
IX.B. Council Training- deadline  is July 16, 2019 for new members and July 17, 2019 for experienced council members.  
 
Discussion: 
All members were informed of the training that needs to be completed in July 16th and July 17th, 2019. 
IX.C. Council "to do" list.  
IX.C.1. Set the regular meeting schedule.  
 
Discussion: 
The regular meeting of the Advisory Council will resume the current meeting time of the 2nd Monday of the month at 3:30pm. 
IX.C.2. Statutes (KRS 158.183) and (KRS 158.195)  
 
Discussion: 
Statutes (KRS 158.183) and (KRS 158.195) were given to the Advisory Council Members and reviewed. 
IX.C.3. Your Duty Under the Law  
 
Discussion: 
The documents, Your Duty Under the Law, were given to the Advisory Council Members and reviewed. 
IX.C.4. Managing Government Records  
 
Discussion: 
The documents, Managing Government Records, were given to the Advisory Council Members and reviewed. 
IX.D. Consider Approval of the 2019-20 Staff Handbook.  

Order # - Motion Passed:  The 1st reading  of the staff handbook, passed with a motion by Brandon Hayes and a second by JoDean Howard.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

IX.E. Consider Approval/Review of Substitute Teacher Procedures.  
 
Discussion: 
Advisory Council Member, JoDean Howard, would like the following added to the Substitute Teacher Procedures.  "No student is allowed in the teachers desk or filing cabinets at any time." 

Order # - Motion Passed:  The 1st reading of the Substitute Teacher Procedures passed with a motion by JoDean Howard and a second by Brandon Hayes.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

IX.F. Consider Approval of the 2019-20 Master Schedule for the teachers.  
 
Discussion: 
The approval of the Master Schedule will be  tabled for discussion at a later date. 
IX.G. Consider Approval of the Usage of Parking Passes.  

Order # - Motion Passed:  The colored parking pass usage for Students/Staff/ and Next Generation Students passed with a motion by JoDean Howard and a second by Brandon Hayes.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

IX.H. Consider Approval of Open House.  
 
Discussion: 
Open House will be July 31st. Grade 7 will be 5:00-6:00pm and grades 8-12 will be 6:00pm to 8:00pm. There will be stations so that the students may pick up their forms from the office and YSC.  Also, they may pick up theuir schedules, chromebooks, have a tour of the building, meet teachers/staff and learn about the pickup and drop off points and rules. 

Order # - Motion Passed:   passed with a motion by JoDean Howard and a second by Brandon Hayes.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

IX.I. Procedures for the SRO position.  
 
Discussion: 
Among the duties of the Security Resource Officer in the building, the outside duties will be to monitor the campus and entry/exit points to the campus. 

X. Financial Report  
X.A. Consider Approval for the school to supply the materials needed for teachers on an as needed basis.  

Order # - Motion Passed:   passed with a motion by JoDean Howard and a second by Alisa Clemons.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

X.B. Teacher Ink Purchasing Allowance  

Order # - Motion Passed:  The Teacher Ink Purchasing Allowance will consist of 1 cartridge, per teacher, as needed, passed with a motion by Brandon Hayes and a second by JoDean Howard.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

XI. Student Achievement  
XI.A. Measuring student achievement.  
XI.A.1. How do we know if students are meeting expectations and are on track for success?  
 
Discussion: 
The students will be monitored via MAP Data, PLC's( Professional Learning Community) and State Assessment Data. 

XII. Behavior Report  
XII.A. Consider Approval for the finalized data of the Behavior Matrix.  

Order # - Motion Passed:   passed with a motion by JoDean Howard and a second by Alisa Clemons.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

XII.B. Consider Approval of the usage of tardy slips for the 2019-20 school year.  

Order # - Motion Passed:   passed with a motion by JoDean Howard and a second by Brandon Hayes.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

XII.C. Consider Approval of a Behavior Tracking System.  

Order # - Motion Passed:   passed with a motion by JoDean Howard and a second by Brandon Hayes.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

XIII. Closed Session  

Order # - Motion Passed:  Closed Session at 3:56pm passed with a motion by Brandon Hayes and a second by JoDean Howard.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

XIII.A. Per KRS 61.810(1)(f) Consider Approval of entering into closed session to discuss personal matters relating to the hiring of Media Specialist and Custodial personnel and the review of applicants for Receptionist, Nurse, Assistant Principal and Girls Basketball Coach.  

Order # - Motion Passed:   passed with a motion by Brandon Hayes and a second by JoDean Howard.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

XIV. Consider Approval of Resuming Open Session.  

Order # - Motion Passed:  Approval of Opening Session at 5:22 pm, passed with a motion by JoDean Howard and a second by Brandon Hayes.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent 	

XV. Action resulting from closed session.  
 
Discussion: 
After discussion with the council, Principal, Charles Davidson will hire Marvin Henson as custodian and Rena Hamblin as Media Specialist. 

XVI. Public Comments  
 
Discussion: 
There are no public comments at this time 

XVII. Adjournment  

Order # - Motion Passed:  Adjournment at 5:25pm passed with a motion by Brandon Hayes and a second by JoDean Howard.  

4 Yeas - 0 Nays.  
Alisa Clemons 	Yes 	
Mr. Charles Davidson 	Yes 	
Brandon Hayes 	Yes 	
Lori Hogg 	Absent 	
JoDean Howard 	Yes 	
Willie Turner 	Absent